Nrrs_1441.1

NRRS 1441.1  NASA Records Retention Schedules   
Updated: September 3, 2025

Schedules Approved by the Archivist of the United States    

NRRS 1441.1 NASA Records Retention Schedules

Table of Contents    

Preface ………………………………………………………………………………………3    

Introduction    
NASA Records Retention Schedules Organization and Format .............................................4    

NASA RECORDS RETENTION SCHEDULES (NRRS):    

Schedule 1 Organization and Administrative Records ................................................................ 7     
Schedule 2 Legal and Technical Records .................................................................................... 121    
Schedule 3 Human Resources (Personnel) Records .................................................................... 167    
Schedule 4 Logistics Management……….................................................................................... 201    
Schedule 5 Industrial Relations and Procurement Records ......................................................... 210    
Schedule 6 Reserved for Future Use  
Schedule 7 Program Formulation Records .................................................................................. 227    
Schedule 8 Program Management Records ................................................................................. 231    
Schedule 9 Financial Management and Inspector General Records............................................ 290   

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 2

NRRS 1441.1 NASA Records Retention Schedules

PREFACE    

P.1 These NASA Records Retention Schedules (NRRS) set forth the retention periods of Federal records created, received
and/or maintained by National Aeronautics and Space Administration (NASA) employees and contractors.  They were formerly
included in NPR 1441.1 from which they have been extracted since they are approved by the National Archives and Records
Administration (NARA) and not by NASA.    

P.2 This document is called forth in NPR 1441.1, NASA Records Management Program Requirements, for mandatory use in
the maintenance and disposition of NASA records, in compliance with 36 CFR Chapter 1220.34.    

P.3 This revised edition correlates schedule items with the Agency Filing Scheme (AFS) found as an appendix in NPR 1441.1. 
The AFS is the NASA subject numbering scheme for filing and records tagging.  The NRRS also incorporates some of the
General Records Schedules (GRS) produced by NARA as well as NASA’s Privacy Act Systems of Records.    

P.4 The process for creating new retention schedules and making changes to the NRRS is provided in NPR 1441.1.      

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 3

NRRS 1441.1 NASA Records Retention Schedules
Introduction    
 I.1  NASA RECORDS RETENTION SCHEDULES ORGANIZATION AND FORMAT    

a. The NASA Records Retention Schedules (NRRS) are divided into the following 8 subject categories, which are correlated to
the Agency Filing Scheme (AFS).    
•

Organization and Administrative    

•

Legal and Technical    

•

Human Resources - Personnel    

•

Logistics Management

•

Industrial Relations and Procurement  

•

Program Formulation    

•

Program Management    

•

Financial Management and Inspector General    

b. Schedule 1, "Organization and Administrative Records," will be used by nearly all offices.  Schedules 2 through 9 will be
used according to office function/operation.    

c. The schedules are arranged into six columns:    
ITEM This column includes the reference number given to the series of records descriptions in the third column.  The format of
the citation is formatted that the schedule number is included before the “/” and the item/sub-item follows.  These numbers are a
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 4

NRRS 1441.1 NASA Records Retention Schedules
key identifier for records and are used when completing organizational records inventories or file plans, sending records to
storage, or adding metadata to electronic records.    

NAME Name indicates the title heading of the records series in the description column.    

DESCRIPTION Description provides descriptions of each category and series of records.  The Office of Primary
Responsibility (OPR) is also indicated along with specific center instructions, if necessary.    

RETENTION Retention indicates the required period of time the records are required to be maintained by NASA whether
onsite or in inactive storage.   “” provides the NARA Job Number that approved the disposition and retention for
the Records Series described.    
Some records series map to a NARA General Records Schedule (GRS).  In those cases, the GRS citation is included in this
column.  It should be noted that neither the NARA Job Number nor the GRS citation are included as part of the NRRS
schedule/item citation.    

PUBLIC NOTES Public notes includes any explanatory notes to help further interpret the schedules or note any restrictions on
applicability.    

CONTENT TYPES/DESCRIPTION CONTINUED Content Types/Description continued is a field where different record
series can be “tagged” with information about records  most commonly associated with that retention schedule item in order to
facilitate better natural language keyword searches.  This can include form numbers, database names, or “commonly used”
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 5

NRRS 1441.1 NASA Records Retention Schedules
titles.  Inclusion of content type keywords must be approved by Records Management staff for inclusion.   This field also
includes additional information from the “Description” column if the length of the description could not fit within the allowable
character count of that field.    

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 6

NRRS 1441.1 NASA Records Retention Schedules
Schedule 1: Organization and Administrative Records   
These schedules cover records pertaining to a variety of general administrative, operational, and support functions.  Broad categories include
organizational structure and management, general administrative office files, public engagement and communications, information governance,
protective services, occupational health and safety, and ethics.  They include retention schedules from the National Archives General Records
Schedules as well as NASA-specific retention authorities.  All schedules with a temporary retention are considered media neutral, meaning they
apply to both physical and electronic records.  Consult NASA Records Management staff when dealing with records designated as permanent or for
clarification in interpretation or application of these retention schedules.  
Item

Name

01/002.0

CONTINUITY AND Continuity planning and related
EMERGENCY
emergency planning files.
PLANNING
RECORDS
Records may include:
• records on continuity and emergency
planning administrative and
operational activities:
* briefing materials and presentations
* status reports
* informational papers
* files documenting policy or plan
development, including policy studies
* procedures, operational manuals,
and related development records
* implementation guidance
* related correspondence
* Memorandum (s) of Understanding
* Delegations of Authority/Orders of
Succession
• continuity plans or directives and
supporting documentation, including
but not limited to:
* Continuity of Operations (COOP)
plans
* Devolution Plans
Occupant Emergency Plans (OEP)
* Emergency Action Plans (EAP)

09-03-2025

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 3 years old or 3
years after
superseded or
obsolete, whichever is
applicable.
[GRS 5.3-010] DAAGRS-2016-0004-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 7

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

* Facility Emergency Action Plans
(FEAPS)
* Records Emergency Plans (REMT)
* Disaster Recovery Plans (DRP)
* Pandemic Influenza Plans
• records on continuity or emergency
tests or exercises, such as:
* instructions to members
participating in tests
* staffing assignments
* records of tests of communications
and facilities
• evaluative reports on continuity or
emergency tests or exercises, such as:
* result reports
* readiness reports
* risk and vulnerability assessments
* site evaluations and inspections
* corrective action plans
* after action reports/improvement
plans
01/002.5

EMPLOYEE
EMERGENCY
CONTACT
INFORMATION

Records used to account for and
maintain communication with
personnel during emergencies, office
dismissal, and closure situations.
Records include name and emergency
contact information such as phone
numbers or addresses. Records may
also include other information on
employees such as responsibilities
assigned to the individual during an
emergency situation.

Temporary. Destroy
when superseded or
obsolete, or upon
separation or transfer
of employee.
[GRS 5.3-020] DAAGRS-2016-0004-0002

01/006.5.A

PARTNERSHIP
AGREEMENTS

Includes signed agreements such as
reimbursable, non-reimbursable,
funded, or unfunded agreements, and
amendments, between NASA and
other entities such as other Federal

Permanent. Cutoff
when the agreement
is expired, terminated
or superseded.
Transfer to National

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 8

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

agencies, commercial businesses, state
and local governments, foreign
entities, academia, and non-profit
institutions. May also include
substantive supporting documents
providing additional information on
the development and execution of the
agreement.

Archives 15 years
after cutoff.
[DAA-0255-20220002-0001]

Public Notes

Content Types/Description Continued

Excludes: Financial transaction records
associated with such agreements.
These records are covered by items in
Schedule 9. Also excluded are
contracts, grants and other
procurement managed agreements
described in Schedule 5; as well as
specific types of functional agreements
covered elsewhere, such as software
usage agreements, non-disclosure
agreements, real
estate agreements, environmental
agreements, etc.
01/006.5.B

01/007.0

09-03-2025

PARTNERSHIP
AGREEMENTS

INTERNAL
AGREEMENTS

Supporting documentation created in
formulating agreements.
Supporting documentation includes
but is not limited to: non-substantive
correspondence, proposals, Estimated
Price/Cost Reports (EPRs/ECRs)

Temporary. Cutoff
when the agreement
is expired, terminated,
or superseded.
Destroy 15 years after
cutoff or when related
agreement is
transferred to NARA.
[DAA-0255-20220002-0002]

Case files of agreements between or
within NASA Centers or organizations
concerning work to be accomplished,

Temporary. Cutoff
when the agreement
is expired, terminated,

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 9

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

or products, services, or resources to
be provided. These agreements are
routine and administrative in nature,
clarify the responsibilities of both
parties and describe a service or work
to be accomplished and performance
targets.

or superseded, or
when no longer
needed for business
use, whichever is
longer. Destroy 3
years after cutoff.
[DAA-0255-20220002-0003]

Public Notes

Content Types/Description Continued

Excludes: Financial transaction records
associated with such agreements.
These records are covered by items in
Schedule 9. Also excluded are
contracts, grants and other
procurement managed agreements
described in Schedule 5; as well as
specific types of functional agreements
covered elsewhere, such as software
usage agreements, non-disclosure
agreements, real estate agreements,
environmental agreements,
substantive internal agreements
maintained with the Center Director,
etc.
01/009.0

09-03-2025

HISTORY OFFICE
CONTRACTOR
DELIVERABLES
(BOOKS) PUBLISHED
MATERIALS/BOO
KS

PUBLISHED MATERIALS/BOOKS
Copies of documents collected and
used as source data in preparation of
historical volumes. Included are
duplicates or copies of
correspondence, reports, directives,
pamphlets, publications or other
official records; preliminary or partial
drafts; authors' outline(s); authors'
original notes; responses from readers;
reviews; and comparable records.

Permanent. Transfer
one copy annually to
the National Archives.
[DA: N1-255-94-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 10

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/010.2

AGENCY
ARCHIVAL
COLLECTIONS

Agency and Center archival collections
created and maintained for
preservation and access to materials
that the agency considers historically,
technologically, scientifically,
culturally, and/or intrinsically
significant. Collections may include,
but are not limited to:
• Records that have enduring historic
value to the Agency but are not
appropriate for permanent retention
by the National Archives,
• Copies of permanent records that
have been accessioned by the National
Archives,
• Associated transfer documentation,
deeds of gift, archival descriptions,
finding aids, and metadata

Retain for the lifetime
of the agency/agency
archival program. In
the event of the
dissolution the NASA
archives, the agency
may work with NARA
to donate these
records to other
institutions under 36
CFR 1226.26.
[DAA-0255-20240002-0001]

01/010.8

AGENCY
ARCHIVAL
MANAGEMENT

Archival Collection Management and
Administration

Temporary. Cutoff
when superseded or
obsolete. Destroy 3
years after cutoff.
[DAA-0255-20240002-0002]

Records related to the overall
development and maintenance of
archival collections including, but not
limited to: collection development
policies, preservation and protection
plans, and processing workflows.
01/011.0

HISTORY OFFICE
FILES –
ADMINISTRATIVE

Routine office files, general
correspondence, and other materials
related to the day-to-day operations
and management of the history office
and its programs.

Temporary. Destroy
when 6 years old.
[DA: N1-255-94-1, 11]
[DA: N1-255-09-1]

01/012.0.A

ORGANIZATIONA
L FILES

A. Organizational charts, NASA
Directives, and reorganization studies,
graphic illustrations, which provide a
detailed description of the

Permanent. Transfer
to the National
Archives in 5 year

09-03-2025

Public Notes

Content Types/Description Continued

[Note: Excluded from
this series are those
Organization Charts
included in the NASA

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 11

NRRS 1441.1 NASA Records Retention Schedules
Item

01/012.0.B.01

Name

ORGANIZATIONA
L FILES

Description

Retention

Public Notes

arrangement and administrative
structure of the functional units of an
agency. Reorganization studies are
conducted to design an efficient
organizational framework most suited
to carrying out the agency's programs
and include materials such as final
recommendations, proposals, and staff
evaluations. These files also contain
administrative maps that show
regional boundaries and headquarters
of decentralized agencies or that show
the geographic extent of limits of an
agency's programs and projects.

blocks when 20 years
old.
[DA: N1-255-94-1]
(N 1-3)

Directives System -See Item 72 of this
Schedule.]

B. Management appraisal files,
narrative and statistical reports on
significant accomplishments, accounts
of and rationale for reorganizations,
establishment or disestablishment of
field centers; special reports on key
planning studies, with related papers
showing inception, scope, procedure,
results, and case files on approved
plans, policies, mission, and programs.

Permanent. Transfer
to the National
Archives in 5 year
blocks when 20 years
old.
[DA: N1-255-94-1]

Content Types/Description Continued

1. Office of Primary Responsibility,
including the signatory and the office
responsible for studying and
developing the record.
01/012.0.B.02

09-03-2025

ORGANIZATIONA
L FILES

B. Management appraisal files,
narrative and statistical reports on
significant accomplishments, accounts
of and rationale for reorganizations,
establishment or disestablishment of
field centers; special reports on key
planning studies, with related papers
showing inception, scope, procedure,

Temporary. Destroy
when obsolete,
superseded, or when
no longer needed.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 12

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Permanent. Transfer
to the National
Archives when 20
years old.
[DA: N1-255-94-1, 14]
(N 1-6, N 1-7, N 24-12,
N 24-13)

[Note: Excluded from
this series are:
• Records created by
the Inventions and
Contributions Board -See Item 16 of this
Schedule.
• Groups Established
Under the Federal
Advisory Committee
Act (FACA) –See Item
20 of this Schedule.
• Routine and Ad Hoc
Conferences and
Meetings -- See Item
19 of this Schedule.]

Permanent. Transfer
to the National
Archives when 20
years old.

[Note: Excluded from
this series are:
• Records created by
the Inventions and

Content Types/Description Continued

results, and case files on approved
plans, policies, mission, and programs.
2. All other offices/copies.
01/014.0.A

TEMPORARY
COMMISSIONS,
BOARDS,
COUNCILS, AND
COMMITTEES

A. RECORDS OF AND RELATED TO
INTERAGENCY, ADVISORY, OR
INTERNATIONAL BODIES
Records include those related to
establishment, organization,
membership, and governing policies,
as well as records created by the body
(e.g. agendas, minutes, final reports
and related records documenting the
accomplishments of the official boards
and committees).
This schedule covers records created
and maintained by temporary
commissions, board, councils and
committees (including continuing
entities governed by renewable
charters such as agency advisory
committees). In the case of
interagency bodies, this schedule
covers the records maintained by the
designated secretariat as well as
records accumulated by other
commission members.
For convenience, the term
“commission” is used in this schedule
to cover all types of temporary
organizations.

01/014.0.B.01

09-03-2025

TEMPORARY
COMMISSIONS,
BOARDS,

B. INTERNAL AGENCY COMMITTEES
Records of the formation,
membership, and charters of, and files
created and/or maintained by the

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 13

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

COUNCILS, AND
COMMITTEES

committee including agenda, minutes,
final reports, and related records
documenting accomplishments of the
official boards and committees.

[DA: N1-255-94-1]

Contributions Board -See Item 16 of this
Schedule.
• Groups Established
Under the Federal
Advisory Committee
Act (FACA) –See Item
20 of this Schedule.
• Routine and Ad Hoc
Conferences and
Meetings -- See Item
19 of this Schedule.]

1. Internal Agency Committees
Related to the Agency’s Mission
Committees established by agency
authority (not established by Public
Law or executive Order) for facilitative
or operational purposes, related to the
agency’s mission, composed wholly of
fulltime officers or employees of the
Federal government, and not subject
to the Federal Advisory Committee
Act, e.g. committees tasked with
reviewing policy, studying
reorganizations, recommending new
actions or developing multi-year plans.

Content Types/Description Continued

This schedule covers records created
and maintained by temporary
commissions, board, councils and
committees (including continuing
entities governed by renewable
charters such as agency advisory
committees). In the case of
interagency bodies, this schedule
covers the records maintained by the
designated secretariat as well as
records accumulated by other
commission members.
For convenience, the term
“commission” is used in this schedule
to cover all types of temporary
organizations.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 14

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

01/014.0.B.02

TEMPORARY
COMMISSIONS,
BOARDS,
COUNCILS, AND
COMMITTEES

B. INTERNAL AGENCY COMMITTEES
Records of the formation,
membership, and charters of, and files
created and/or maintained by the
committee including agenda, minutes,
final reports, and related records
documenting accomplishments of the
official boards and committees.

Temporary. Destroy
when business use
ceases.
[GRS 5.1-030] DAAGRS-2016-0016-0003

[Note: Excluded from
this series are:
• Records created by
the Inventions and
Contributions Board -See Item 16 of this
Schedule.
• Groups Established
Under the Federal
Advisory Committee
Act (FACA) –See Item
20 of this Schedule.
• Routine and Ad Hoc
Conferences and
Meetings -- See Item
19 of this Schedule.]

2. Internal Agency Committees
Unrelated to an Agency’s Mission
Committees established by an agency
for facilitative or operational purposes
unrelated to the agency’s mission and
tasked with organizing events,
selecting of interior furnishings,
overseeing volunteer activities or
employee recreational activities. Any
files created and/or maintained by the
committee.

Content Types/Description Continued

This schedule covers records created
and maintained by temporary
commissions, board, councils and
committees (including continuing
entities governed by renewable
charters such as agency advisory
committees). In the case of
interagency bodies, this schedule
covers the records maintained by the
designated secretariat as well as
records accumulated by other
commission members.
For convenience, the term
“commission” is used in this schedule
to cover all types of temporary
organizations.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 15

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

01/014.0.C

TEMPORARY
COMMISSIONS,
BOARDS,
COUNCILS, AND
COMMITTEES

C. RECORDS MAINTAINED BY
INDIVIDUAL MEMBERS

Temporary. Destroy
upon termination of
membership, or when
no longer needed,
whichever is sooner.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

[Note: Excluded from
this series are:
• Records created by
the Inventions and
Contributions Board -See Item 16 of this
Schedule.
• Groups Established
Under the Federal
Advisory Committee
Act (FACA) –See Item
20 of this Schedule.
• Routine and Ad Hoc
Conferences and
Meetings -- See Item
19 of this Schedule.]

This schedule covers records created
and maintained by temporary
commissions, board, councils and
committees (including continuing
entities governed by renewable
charters such as agency advisory
committees). In the case of
interagency bodies, this schedule
covers the records maintained by the
designated secretariat as well as
records accumulated by other
commission members.

Content Types/Description Continued

For convenience, the term
“commission” is used in this schedule
to cover all types of temporary
organizations.
01/015.0.A.01

CONGRESSIONAL
FILES

A. Congressional Committee Files
1. Files pertaining to correspondence
to and from Congressional
Committees. This includes letters,
hearings (including questions and
material for the record), testimony,
edited transcripts. Cutoff date is end
of Congressional session.

01/015.0.A.02.A

CONGRESSIONAL
FILES

A. Congressional Committee Files
2. Reports to Congress - consists of
statutory and other reports requested
by Congress pertaining to NASA
activities.

Permanent. Transfer
to the National
Archives 15 years
after cutoff.
[DA: N1-255-00-6]

Permanent. Transfer
to the National
Archives 15 years
after cutoff.
[DA: N1-255-00-6]

A. HQ Office of Legislative Affairs
(Office of Primary Responsibility)
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 16

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Cutoff date is end of Congressional
session.
01/015.0.A.02.B

CONGRESSIONAL
FILES

A. Congressional Committee Files
2. Reports to Congress - consists of
statutory and other reports requested
by Congress pertaining to NASA
activities.

Temporary. Destroy
when no longer
needed.
[DA: N1-255-00-6]
[DA: N1-255-09-1]

B. All other offices and copies.
01/015.0.B

CONGRESSIONAL
FILES

B. Congressional Correspondence Files
Correspondence with Members of
Congress concerning information
about NASA programs and projects;
includes correspondence with
Members of Congress pertaining to
constituent requests. Cutoff date is
end of Congressional session.

Temporary. Destroy
15 years after cutoff.
[DA: N1-255-00-6]
[DA: N1-255-09-1]

01/015.0.C

CONGRESSIONAL
FILES

C. Congressional Briefings
Briefings provided to Members of
Congress regarding NASA programs,
projects and activities.

Temporary. Retain for
one year. Destroy
when no longer
needed at the
conclusion of the one
year retention.
[DA: N1-255-00-6]
[DA: N1-255-09-1]

01/015.1.A

LEGISLATION
FILES –
PROPOSED

A. Records accumulated in the
preparation and processing of
legislation proposed by or in the
interest of NASA. Includes drafts of
legislation, reports to committees on
introduced legislation, and comments
on, including coordination through
Center legal office(s) with final

Temporary. Destroy
15 years after
proposal is enacted
into law or is killed.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 17

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

submissions to Headquarters, on
legislative proposals. This series
includes case files on each proposed
item of legislation and files are kept
and maintained, and broken in this
fashion.
OPR: NASA Headquarters, Office of
Legislative Affairs
01/015.1.B

LEGISLATION
FILES –
PROPOSED

B. Offices providing information,
feeder reports, or pertinent
documentation to cognizant
Headquarters office concerning the
proposed legislation.

Temporary. Destroy
when 10 years old or
when no longer
needed, whichever is
sooner.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/015.1.C

LEGISLATION
FILES –
PROPOSED

C. All other offices/copies.

Temporary. Destroy
when no longer
needed for reference
purposes.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/016.0.A.01

INVENTIONS AND
CONTRIBUTIONS
BOARD RECORDS
AND FILES HEADQUARTERS

A. Minutes of meetings of the
Inventions and Contributions Board.
1. Record copy.
HQ: BOARD OF CONTRACT APPEALS

Permanent. Transfer
to the National
Archives when 5 years
old.
[DA: N1-255-94-1]

INVENTIONS AND A. Minutes of meetings of the
CONTRIBUTIONS Inventions and Contributions Board.
BOARD RECORDS

Temporary. Records
are submitted to
NASA HQ by cognizant

01/016.0.A.02

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 18

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

AND FILES CENTERS

2. Centers.
Monetary Awards Only (Significant).

TU program or patent
program as applicable.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/016.0.A.03

INVENTIONS AND A. Minutes of meetings of the
CONTRIBUTIONS Inventions and Contributions Board.
BOARD RECORDS
AND FILES - ALL
3. All other copies.
OTHER COPIES

Temporary. Destroy
when no longer
needed.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/016.0.B

INVENTIONS AND
CONTRIBUTIONS
BOARD RECORDS
AND FILES

B. Copies of documents/records
created by the Board that are
maintained at centers or by Board
members.

Temporary. Destroy
when no longer
needed.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/016.0.C

INVENTIONS AND
CONTRIBUTIONS
BOARD RECORDS
AND FILES

C. Alphabetical files, by contributor,
on contributions NOT considered for
award; files include correspondence,
evaluations, and all related
papers/records.

Temporary. Destroy
when 23 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-17)

01/016.0.D

INVENTIONS AND
CONTRIBUTIONS
BOARD RECORDS
AND FILES

D. Alphabetical files, by contributor,
on contributions considered for award;
files include correspondence,
evaluations, recommendations by the
Inventions and Contributions Board
and the Administrator Board and the
Administrator and all related
records/documentation.

Temporary. Destroy
when 22 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]
(N 13-17)

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 19

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/016.0.E

INVENTIONS AND
CONTRIBUTIONS
BOARD RECORDS
AND FILES

E. Denied Award Hearings Files. Case
files on hearings evolving from denied
awards from the Inventions and
Contributions Board.

Temporary. Destroy
25 years after case is
closed.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-18)

01/019.0

SYMPOSIA AND
CONFERENCE
FILES –
MANAGEMENT

Files (including invitations, attendance
records, agenda, minutes, reports,
etc.) of routine and ad hoc
conferences and meetings, such as
meetings of non-project working
groups and task groups, included are
staff meetings related largely to
administrative matters.

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]
(N 1-39, N 24-14)

01/020.0.A

FEDERAL
ADVISORY
COMMITTEE
RECORDS

A. SUBSTANTIVE COMMITTEE
RECORDS (NON-GRANT REVIEW
COMMITTEES)

Permanent. Transfer
to the National
Archives when records
are 15 years old or
upon termination of
the committee,
whichever is sooner.
[GRS 6.2-010] DAAGRS-2015-0001-0001

Records documenting the
establishment and formation of
committees and their significant
actions and decision. Refer to agency
administrative procedures to ascertain
if these records are held by the CMO,
GFO, or DFO. Only one copy of each
record is considered permanent. Not
all records described below are
necessarily created for all committees.
Records may include:
• Records related to the
establishment of the committee
• Records related to committee
membership

09-03-2025

Public Notes

Content Types/Description Continued

Note: Sponsoring
agencies need to
designate the
recordkeeping copy of
permanent committee
records. Only one copy
of the records should
be the official
recordkeeping copy
that is transferred to
the National Archives.
Committee records
should be arranged by
committee, not by the
type of records (e.g.
the National Archives
should not receive a
collection of charters
for multiple
committees; original
charters should be

agency head’s determination that a
meeting may be closed to the public;
agendas; any other materials that
document the organization and functions
of the committee and it components;
appointment letters, and all sub-categories
of appointment letters, such as renewals,
thank you letters, etc.; background
materials; briefing materials; charters
(original, renewal, re-establishment, and
amended); committee presentations or
briefings of findings; committee specific
bylaws, standard operating procedures, or
guidelines; decision documents; enacting
legislation; explanation of committee need,
when required; filing letters to congress;
materials presented to or prepared by or
for the committee, such as briefing books,
background materials, reports (including
drafts), and presentations; meeting
minutes; membership; membership

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 20

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

• Records of committee meetings and
hearings
• Records related to committee
findings and recommendations
• Records created by committee
members
* correspondence documenting
discussions, decision, or actions
related to the work of the committee
(excluding administrative or logistical
matters), including electronic mail,
exchanged between one or more
committee members and/or agency
committee staff (such as the
Designated Federal Officer)
• Records related to research
collected or created by the committee
• Documentation of advisory
committee subcommittees (i.e.,
working groups, or other subgroups):
* records relating to the formation of
the subcommittee or working group, if
they exist
* records that document the activities
of subcommittees that support their
reports and recommendations to the
chartered or parent committee.
• Records related to committee
termination (i.e., email, letter, memo,
etc.).
• Other records documenting
decisions, discussions, or actions
related to the work of a committee,
including information on committee
websites not captured elsewhere in
committee records.

09-03-2025

Public Notes

Content Types/Description Continued

transferred with the
other permanent
records related to the
committee, regardless
of where they are
maintained).

balance plans; membership rosters; memos
or similar documentation of how and/or
why individual members were selected;
one copy each of final reports, memoranda,
letters to agency, studies, and pamphlets
produced by or for the committee;
organization charts; public comments; raw
data files created in connection with
research studies and other projects where
the information has been consolidated or
aggregated for analyses, reports, or
studies; records relating to research studies
and other projects, including unpublished
studies, reports, and research materials
(may include electronic data); reports;
resignation or termination letters;
responses from agency to committee
regarding recommendations; statement of
purpose or other documentation of duties
and responsibilities; substantive
correspondence, including electronic mail,
exchanged between one or more
subcommittee members, and other party
that involves the work of the
subcommittee, and/or agency committee
staff (such as the Designated Federal
Officer); testimony received during
hearings; transcripts; transcripts of
meetings and hearings (note: if transcripts
do not exist, audio/visual recordings are
permanent under item b

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 21

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

This schedule covers Federal records
created or received by Federal
advisory committees and their
subgroups pursuant to the Federal
Advisory committee Act (FACA) of
1972 (5 U.S.C., Appendix, as amended)
and records related to the
management of these committees by
their sponsoring agencies of
departments.
If a committee is a Presidential
advisory committee, check with the
agency’s General Counsel before
applying this schedule. If records are
determined to fall under the
Presidential Records Act, this schedule
does not apply.
For convenience, the term
“committee” is used in this schedule to
mean “advisory committee” pursuant
to FACA.
Exclusion: this item does not include
records of committees whose sole
purpose is grant review. Those records
are covered in item C below.)
01/020.0.B

FEDERAL
ADVISORY
COMMITTEE
RECORDS

B. SUBSTANTIVE AUDIOVISUAL
RECORDS (NON-GRANT REVIEW
COMMITTEES)
This schedule covers Federal records
created or received by Federal
advisory committees and their
subgroups pursuant to the Federal
Advisory committee Act (FACA) of
1972 (5 U.S.C., Appendix, as amended)

09-03-2025

Permanent. Transfer
to the National
Archives when records
are 3 years old or
upon termination of
committee, whichever
is sooner.
[GRS 6.2-020] DAAGRS-2015-0001-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

audiotapes, videotapes, and/or other
recordings of meetings and hearings not
fully transcribed; captioned formal and
informal analog or digital photographs, and
any related finding aids, of committee
members and staff, meetings, or hearings;
posters (2 copies) produced by or for the
committee

Page 22

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
upon termination of
committee.
[GRS 6.2-030] DAAGRS-2015-0001-0003

Note: If the committee
performs additional
functions or activities
other than review for
grants, it should apply
the items for all other
FACA committee
records.

audiotapes, videotapes, and/or other
recordings of meetings and hearings not
fully transcribed; captioned formal and
informal analog or digital photographs, and
any related finding aids, of committee
members and staff, meetings, or hearings;
posters (2 copies) produced by or for the
committee

and records related to the
management of these committees by
their sponsoring agencies of
departments.
If a committee is a Presidential
advisory committee, check with the
agency’s General Counsel before
applying this schedule. If records are
determined to fall under the
Presidential Records Act, this schedule
does not apply.
For convenience, the term
“committee” is used in this schedule to
mean “advisory committee” pursuant
to FACA.
Exclusion: This item does not include
records of committees whose sole
purpose is grant review which are
covered by item C of this schedule.
01/020.0.C

FEDERAL
ADVISORY
COMMITTEE
RECORDS

C. GRANT REVIEW COMMITTEE
RECORDS
Committee establishment,
membership, and meeting records
related to FACA committees whose
only activity is review of grant
proposals. (See item A above for
further definition of committee
records.) This also includes digital and
analog recordings of meetings,
photographs, posters and other
audiovisual materials.
This schedule covers Federal records
created or received by Federal
advisory committees and their

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 23

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 6 years old.
[GRS 6.2-040] DAAGRS-2015-0001-0004

Note: Forms filed
under the Ethics in
Government Act are
scheduled in NRRS
01/133, Ethics Program
Files. These forms may
apply to committee
members designated
as special Government
employees (SGEs).

committee member payments; contractor
costs; federal Register notice costs;
meeting room costs; travel costs

subgroups pursuant to the Federal
Advisory committee Act (FACA) of
1972 (5 U.S.C., Appendix, as amended)
and records related to the
management of these committees by
their sponsoring agencies of
departments.
If a committee is a Presidential
advisory committee, check with the
agency’s General Counsel before
applying this schedule. If records are
determined to fall under the
Presidential Records Act, this schedule
does not apply.
For convenience, the term
“committee” is used in this schedule to
mean “advisory committee” pursuant
to FACA.
01/020.0.D

FEDERAL
ADVISORY
COMMITTEE
RECORDS

D. COMMITTEE ACCOUNTABILITY
RECORDS
Records that document financial and
ethics accountability, such as records
documenting financial expenditures
associated with the functioning of the
committee and financial disclosure and
conflict of interest documents.
This schedule covers Federal records
created or received by Federal
advisory committees and their
subgroups pursuant to the Federal
Advisory committee Act (FACA) of
1972 (5 U.S.C., Appendix, as amended)
and records related to the
management of these committees by

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 24

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
when superseded,
obsolete, no longer
needed, or upon
termination of the
committee, whichever
is sooner.
[GRS 6.2-050] DAAGRS-2015-0001-0005

Note 1: Consult with
the appropriate agency
staff (i.e., records
officials, general
counsel) to ensure the
records designated in
this category are
accurately designated
as administrative.

Audiotapes and videotapes of committee
meetings and hearings that have been fully
transcribed or that were created explicitly
for the purpose of creating detailed
meeting minutes (once the minutes are
created); Drafts and copies of Federal
Register notices; member credentials
(resumes or biographies); member files
(personnel-type records); Non-substantive
committee membership records, including:
resumes, curriculum vitae, or biographical
information for individuals who are
considered or nominated for a committee
but are never appointed or invited to serve
on a committee; Non-substantive web
content; Photographs of committee social
functions, routine award events, and other
non-mission-related activities; Public
requests for information; Records relating
to logistical or administrative aspects of

their sponsoring agencies of
departments.
If a committee is a Presidential
advisory committee, check with the
agency’s General Counsel before
applying this schedule. If records are
determined to fall under the
Presidential Records Act, this schedule
does not apply.
For convenience, the term
“committee” is used in this schedule to
mean “advisory committee” pursuant
to FACA.
Exclusion: Forms filed under the Ethics
in Government Act (see note).
01/020.0.E

FEDERAL
ADVISORY
COMMITTEE
RECORDS

E. NON-SUBSTANTIVE COMMITTEE
RECORDS
Records related to specific committees
that are of an administrative nature or
are duplicative of information
maintained elsewhere.
This schedule covers Federal records
created or received by Federal
advisory committees and their
subgroups pursuant to the Federal
Advisory committee Act (FACA) of
1972 (5 U.S.C., Appendix, as amended)
and records related to the
management of these committees by
their sponsoring agencies of
departments.
If a committee is a Presidential
advisory committee, check with the

09-03-2025

Note 2: Records on
agency websites that
are duplicative of
records maintained
elsewhere and that are
not designated as the
recordkeeping copy
may be destroyed
subject to NRRS
02/013.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 25

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

agency’s General Counsel before
applying this schedule. If records are
determined to fall under the
Presidential Records Act, this schedule
does not apply.

committee meetings and activities such as
meeting location and access, phone line or
internet connections, IT support concerns,
etc.; Routine correspondence (including
intra-agency, with committee members, or
the public) regarding logistics (e.g., agenda
planning, meeting arrangements,
administrative issues)

For convenience, the term
“committee” is used in this schedule to
mean “advisory committee” pursuant
to FACA.
01/020.0.F

FEDERAL
ADVISORY
COMMITTEE
RECORDS

F. COMMITTEE MANAGEMENT
RECORDS
Records created and/or maintained by
Committee Management Officers
(CMOs) and their staff related to the
overall management of committees for
an agency. These records may pertain
to specific committees or to the
committee management function in
general.

Content Types/Description Continued

Temporary. Destroy
when 3 years old, 3
years after submission
of report, or 3 years
after superseded or
obsolete, as
appropriate.
[GRS 6.2-060] DAAGRS-2015-0001-0006

Note: This item does
not apply to the
reporting database or
records maintained by
the General Services
Administration (GSA)
Committee
Management
Secretariat for
oversight purposes.

Agency guidelines; Annual reports to the
Library of Congress describing the agency’s
compliance with the Government in the
Sunshine Act; Copies of records about
committees maintained for reporting
purposes; Financial operating plans and
final cost accountings; Information
provided to GSA Secretariat for annual
comprehensive reviews; Requests for
approval of committee nominees;
Statistical data files and reports

This schedule covers Federal records
created or received by Federal
advisory committees and their
subgroups pursuant to the Federal
Advisory committee Act (FACA) of
1972 (5 U.S.C., Appendix, as amended)
and records related to the
management of these committees by
their sponsoring agencies of
departments.
If a committee is a Presidential
advisory committee, check with the
agency’s General Counsel before
applying this schedule. If records are
determined to fall under the

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 26

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Permanent. Cutoff at
end of fiscal or
calendar year.
Transfer to the
National Archives in 5
year blocks when 10
years old.
[DA: N1-255-94-1] (N
1-1)

Note 1: Records
described by items 22A
that are specific to
individual programs or
projects are covered by
Schedule 8, items 101117.

Content Types/Description Continued

Presidential Records Act, this schedule
does not apply.
For convenience, the term
“committee” is used in this schedule to
mean “advisory committee” pursuant
to FACA.
01/022.0.A.01

RECORDS OF
MANAGEMENT

A. Records created and received in
any and all media that substantially
document the development and
management of NASA policy,
operations, and programs. Often
arranged as general subject files, they
typically include briefings; reports;
presentations; studies; substantive
correspondence, and informal notes;
and other records that respond to and
decide matters affecting the office’s
operation and guidance. Also included
are calendars, appointment books,
schedules, logs, diaries, and journals
that document appointments,
telephone calls, conferences,
meetings, trips, and other activities
and communications while serving in
an official capacity. These records
document substantive work carried on
by the office. [Program and Project
Managers see Note 1.]

Note 2: Other general
records—transitory
files, suspense files,
etc.—are covered by
Schedule 1, item 78.

1. Administrator, Center Directors,
their deputies and associates who help
execute the functions of the
Administrator and Center Directors;
and heads of Agency or Center Mission
Directorates or other direct mission
support offices.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 27

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Cutoff at
end of fiscal or
calendar year.
Destroy or delete
between 5 and 15
years after cutoff.
[DA: N1-255-06-1]

Note 1: Records
described by items 22A
that are specific to
individual programs or
projects are covered by
Schedule 8, items 101117.

Content Types/Description Continued

Records created and received by NASA
management not included in a specific
case file (see Note 1).
01/022.0.A.02

RECORDS OF
MANAGEMENT

A. Records created and received in
any and all media that substantially
document the development and
management of NASA policy,
operations, and programs. Often
arranged as general subject files, they
typically include briefings; reports;
presentations; studies; substantive
correspondence, and informal notes;
and other records that respond to and
decide matters affecting the office’s
operation and guidance. Also included
are calendars, appointment books,
schedules, logs, diaries, and journals
that document appointments,
telephone calls, conferences,
meetings, trips, and other activities
and communications while serving in
an official capacity. These records
document substantive work carried on
by the office. [Program and Project
Managers see Note 1.]

Note 2: Other general
records—transitory
files, suspense files,
etc.—are covered by
Schedule 1, item 78.

2. Heads of all other offices
(functional offices concerned with
Agency or Center infrastructure and
administration) such as CIO, CFO,
Human Capital, Facility Operations
organizations, etc.
Records created and received by NASA
management not included in a specific
case file (see Note 1).

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 28

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

01/022.0.A.03

RECORDS OF
MANAGEMENT

A. Records created and received in
any and all media that substantially
document the development and
management of NASA policy,
operations, and programs. Often
arranged as general subject files, they
typically include briefings; reports;
presentations; studies; substantive
correspondence, and informal notes;
and other records that respond to and
decide matters affecting the office’s
operation and guidance. Also included
are calendars, appointment books,
schedules, logs, diaries, and journals
that document appointments,
telephone calls, conferences,
meetings, trips, and other activities
and communications while serving in
an official capacity. These records
document substantive work carried on
by the office. [Program and Project
Managers see Note 1.]

Temporary. Nonrecord. Destroy when
no longer needed.
[DA: N1-255-06-1]

Note 1: Records
described by items 22A
that are specific to
individual programs or
projects are covered by
Schedule 8, items 101117.

Content Types/Description Continued

Note 2: Other general
records—transitory
files, suspense files,
etc.—are covered by
Schedule 1, item 78.

3. All other copies of records
described in A above.
Records created and received by NASA
management not included in a specific
case file (see Note 1).
01/022.0.B

09-03-2025

RECORDS OF
MANAGEMENT

B. EMAIL OF CAPSTONE OFFICIALS
Email of Capstone Officials, whether
sent/received through their user name
or nickname email addresses (e.g.
fname.lname@nasa.gov), functional
position email account (e.g. agencyadministrator@mail.nasa.gov), or
other agency-administered email
account including an account managed

Permanent. Cutoff in
accordance with
agency’s business
needs. Transfer to
NARA 15-25 years
after cutoff, or after
declassification review
(when applicable),
whichever is later.

Note 1: Email that
conducts official
Agency business sent
from or received by
personal or non-official
email accounts
constitutes federal
records. The employee
must forward a

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 29

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

by staff on behalf of the official (based [GRS 6.1-010] DAAon an individual’s name, title, a group, GRS-2015-0001-0001
or a specific program function),
Capstone officials are those whose
positions are approved as such by
NARA and include:
• management positions described in
item A.1 above
• principal operating management
positions (e.g. Chief Information
Officer, Chief Financial
Officer)
• positions of those routinely providing
advice and oversight to the agency
• roles and positions not represented
above that are filled by Presidential
Appointment with
Senate Confirmation (PAS positions)
• those serving longer than 60 days in
an acting capacity for any of the above
positions

Public Notes

Content Types/Description Continued

complete copy of such
records to his/her
official NASA electronic
messaging account no
later than 20 days after
the original creation or
transmission of the
record.

Records created and received by NASA
management not included in a specific
case file (see Note 1).
01/026.5.A

09-03-2025

QUALITY
MANAGEMENT
FILES

A. Files related to the status and
overall effectiveness of the
Management Systems /external
certification programs at the NASA
installations. Records include, but are
not limited to audits, oversight of
corrective actions, management
review activities, quality system
metrics/evaluations, and
correspondence with external
auditors.

Temporary. Destroy
when 7 years old.
[DA: N1-255-99-3]
[DA: N1-255-09-1]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 30

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Destroy
when 5 years old.
[DA: N1-255-10-2]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Temporary.
Delete/Destroy when
no longer needed.
[DA: N1-255-10-2]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and

Content Types/Description Continued

This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.
(For Quality Assurance records related
to NASA Programs & Projects, see
NRRS Schedule 8.)
01/026.5.B

QUALITY
MANAGEMENT
FILES

B. Records related to improvement of
management and quality processes
and activities throughout the Agency
and not covered elsewhere in these
schedules. Records include, but are
not limited to, reports of quality
issues, customer/constituent
feedback, surveys and survey
responses, and
documentation/tracking of quality
issue corrective actions.
This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.
(For Quality Assurance records related
to NASA Programs & Projects, see
NRRS Schedule 8.)

01/026.5.C

QUALITY
MANAGEMENT
FILES

C. All copies of records described in
A and B.
This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 31

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

(For Quality Assurance records related
to NASA Programs & Projects, see
NRRS Schedule 8.)

Public Notes

Content Types/Description Continued

02/014.0.D.02
(documentation).

A. Files related to the status and
overall effectiveness of the
Management Systems /external
certification programs at the NASA
installations. Records include, but are
not limited to audits, oversight of
corrective actions, management
review activities, quality system
metrics/evaluations, and
correspondence with external
auditors.
B. Records related to improvement of
management and quality processes
and activities throughout the Agency
and not covered elsewhere in these
schedules. Records include, but are
not limited to, reports of quality
issues, customer/constituent
feedback, surveys and survey
responses, and
documentation/tracking of quality
issue corrective actions.
01/033.0

INTERNATIONAL Correspondence with private
Temporary. Destroy 2
CORRESPONDENC individuals outside of the U.S.
years after response
E
requesting information or publications. to request.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
1-11)

01/034.0

INTERNATIONAL
ACTIVITIES FILES

09-03-2025

Case files on NASA international
activities; includes correspondence,

Permanent. Transfer
to the National

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 32

NRRS 1441.1 NASA Records Retention Schedules
Item

01/037.0.A

Name

COMMUNITY
RELATIONS FILES

Description

Retention

reports, agreements, and all related
papers.

Archives when activity
ceases, or when 30
years old.
[DA: N1-255-94-1] (N
1-10)

A. Documentation showing the
development, maintenance, and
improvement of relations between
NASA and the community.

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
19-19)

Public Notes

Content Types/Description Continued

SORN - NASA 10GOS

GSFC: These are meetings between
local leaders in business/political areas
to show/demonstrate what GSFC is
doing in the local community, rotary
clubs, Chamber of Commerce, etc.
01/038.1

PUBLIC AFFAIRS
(OCOMM)
RELATED
ROUTINE
OPERATIONAL
RECORDS

Records related to the routine, day-today administration of public affairs
activities, including but not limited to:
• logistics, planning, and
correspondence records for routine
conferences and events
• correspondence and records on
speakers and speaking engagements,
including biographies
• case files and databases of public
comments (related to public affairs
activities only)

Temporary. Destroy
when 3 years old.
[GRS 6.4-010] DAAGRS-2016-0005-0001

01/038.2

PUBLIC
CORRESPONDENC
E AND
COMMUNICATIO
NS

Public correspondence and
communications not requiring formal
action.

Temporary. Destroy
when 90 days old.
[GRS 6.4-020] DAAGRS-2016-0005- 0002

09-03-2025

Records related to correspondence
and communications, including
comments, to and from the public that

Note 1: For requests
for information,
publications,
photographs, and
other information
involving no
administrative action,
policy decision, or

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 33

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

require no formal response or action.
Includes:
• comments the agency receives but
does not act upon or that do not
require a response, such as:
* write-in campaigns
* personal opinions on current events
or personal experiences
* routine complaints or
commendations
* anonymous communications
* suggestion box comments
* public correspondence addressed to
another entity and copied to the
agency or that the agency receives in
error
* comments posted by the public on
an agency website that do not require
response or that the agency does not
collect for further use
• communications from the public
that the agency responds to but takes
no formal action on
• agency postings on social media
accounts and email blasts that consist
of information released or captured
elsewhere, provided the agency also
captures the posting

01/038.3

09-03-2025

ROUTINE MEDIA
RELATIONS
RECORDS

Records of interactions with the press
or media that contain duplicate,
minimal, or limited information.

Public Notes

Content Types/Description Continued

special compilations or
research, use NRRS
01/078.0.G.02.
Note 2: The agency
must schedule any
correspondence or
communications with
the public not
described in this NRRS,
which includes that of
high-level officials.
Exclusion 1:
Correspondence
relating to a specific
case or action is not
considered public
correspondence and
should be filed and
maintained with the
appropriate case or
action file.
Exclusion 2: Public
comments that the
agency takes action on
or uses to take action
are not covered by this
NRRS.
Temporary. Destroy
when no longer
needed for business
use.
[GRS 6.4-040] DAAGRS-2016-0005-0004

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

copies or articles created by the agency for
publication in news media; daily or spot
news recordings or videos available to local
radio and tv stations; notices or
announcements of media events; public
service announcements; requests and
responses for information and assistance

Page 34

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued
for media stories; requests and responses
for interviews

01/038.4

PUBLIC AFFAIRS
PRODUCT
DEVELOPMENT
FILES

Records that feed into development of
speeches, publications, educational
materials, audiovisual materials
including posters, public conferences
and other public outreach materials,
including but not limited to the
records listed in Content Type.

Temporary. Destroy
when no longer
needed for business
use.
[GRS 6.4-030] DAAGRS-2016-0005-0003

Note 1: Agencies must
offer any cartographic
and aerial
photographic records
created before January
1, 1950, to the National
Archives and Records
Administration (NARA)
before applying this
disposition authority.
Note 2: Now-obsolete
forms of printing
production materials
(e.g., line and halftone
negatives, screened
paper prints, and offset
lithographic plates),
line copies of graphs
and charts, as well as
cartographic records
prepared during
Intermediate stages of
publication that may
be found in older
project files are
temporary under this
item.

bibliographies, checklists, and indexes of
agency publications and releases (see
Exclusion 4); broadcast productions;
clearances related to release of products
(see Exclusion 5 and 6); copies of records
used for reference in preparing products;
drafts and working copies (see Exclusion 3);
marketing research; news clippings;
preparatory or preliminary artwork or
graphics; printers galleys; research notes

Exclusion 1: Final
products such as
speeches, publications,
educational materials,
agency histories,
mission-related
audiovisual materials
including posters,
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 35

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

conference and public
outreach materials. See
appropriate NRRS, if no
schedule, agency must
schedule these records
on an agency-specific
schedule.
Exclusion 2: This item
does not include
unique collections of
records or original
materials (such as
interviews or oral
histories) the agency
assembles for research
or final product
development purposes.
These records may
have permanent value
and the agency should
schedule them on an
agency-specific
schedule.
Exclusion 3: This item
does not include
working papers or files
that propose and
evaluate options or
alternatives and their
implications in the
development of highlevel policies and
decisions or that
document findings or
support
recommendations.
Exclusion 4: This item
does not include

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 36

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

bibliographies,
checklists or indexes
relating to records
scheduled as
permanent, such as
permanent
publications.
Exclusion 5: Records
relating to obtaining
approval or clearance
for releasing
information from other
agencies or outside
organizations, such as
foreign governments,
must be scheduled on
an agency specific
schedule.
Exclusion 6: This item
does not cover
clearances for release
of information related
to declassification
review.
01/039.0.A

09-03-2025

NASA PERIODIC
INFORMATION
SERIES - HOUSE
ORGANS

A. Record Copy.

Permanent. Transfer
one copy of each issue
Periodic newsletter, bulletins, or
to the National
similar types of official Center
Archives annually in
publications that contain information
one-year blocks at the
relating to Center facilities, operations, end of each calendar
significant projects, mission
year. If in electronic
development, personnel, social fabric, format, transfer in
and any other information of interest
accordance with 36
to NASA employees.
CFR 1228.270 and
current NARA
guidance.
[DA: N1-255-05-01]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 37

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

01/039.0.B

NASA PERIODIC
INFORMATION
SERIES - HOUSE
ORGANS

B. Center Archives Copy.

01/040.0

BIOGRAPHICAL
RECORDS FOR
PUBLIC AFFAIRS

Current biographical information
about principal and prominent
management and staff officials,
program and project managers,
scientists, engineers, speakers, other
selected employees, involved in
newsworthy activities, and other
participants in agency programs, with
a recent photograph when available.
Data items are those generally
required by NASA or the news media
in preparing news or feature stories
about the individual and/or the
individual's activity with NASA.

Temporary. Records
are maintained as long
as there is potential
public interest in them
and are disposed of
when no longer
required.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/042.0

ACCESS AND
DISCLOSURE
REQUEST FILES

Case files created in response to
requests for information under the
Freedom of Information Act (FOIA),
Mandatory Declassification Review
(MDR) process, Privacy Act (PA),
Classification Challenge, and similar
access programs, and completed by
• granting the request in full
• granting the request in part
• denying the request for any reason
including:

Temporary. Destroy 6
years after final
agency action or 3
years after final
adjudication by the
courts, whichever is
later.
[GRS 4.2-020] DAAGRS-2016-0002-0001

09-03-2025

Retention

Public Notes

Content Types/Description Continued

Temporary. Transfer a
second copy of each
Periodic newsletter, bulletins, or
issue to local Center
similar types of official Center
History office.
publications that contain information
Destroy when no
relating to Center facilities, operations, longer needed.
significant projects, mission
[DA: N1-255-05-01]
development, personnel, social fabric, [DA: N1-255-09-1]
and any other information of interest
to NASA employees.
SORN - NASA 10BRPA

Note 1: Record copies
of requested records
remain covered by
their original disposal
authority, but if
disposable sooner than
their associated
access/disclosure case
file, may be retained
under this item for
disposition with that
case file.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - 10FOIA

Page 38

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

* inability to fulfill request because
records do not exist
* inability to fulfill request because
request inadequately describes
records
* inability to fulfill request because
search or reproduction fees are not
paid
• final adjudication on appeal to any
of the above original settlements
• final agency action in response to
court remand on appeal
Includes:
• requests (either first-party or thirdparty)
• replies
• copies of requested records
• administrative appeals
• related supporting documents (such
as sanitizing instructions

Public Notes

Content Types/Description Continued

Note 2: Agencies may
wish to retain redacted
copes of requested
records for business
use after the rest of
the associated request
case file is destroyed.

01/043.0

PRIVACY ACT
AMENDMENT
CASE FILES

Files relating to an individual's request
to amend a record pertaining to that
individual under 5 U.S.C. 552a(d)(2); to
the individual's request for review of
an agency's refusal to amend a record
under 5 U.S.C. 552a(d)(3), and to any
civil action or appeal brought by the
individual against the refusing agency
under 5 U.S.C. 552a(g).

Temporary. Destroy
with the records for
which amendment
was requested or 4
years after close of
case (final
determination by
Agency or final
adjudication,
whichever applies),
whichever is later.
[GRS 4.2-090] DAAGRS-2013-0007-0007

agency justification for refusal to amend a
record; appeals; copies of agency’s replies;
related materials; requests to amend and
to review refusal to amend; statement of
disagreement

01/044.0

PRIVACY ACT
ACCOUNTING OF

Files maintained under the provisions
of 5 U.S.C. 552a(c) for an accurate

Temporary. Dispose
of in accordance with

date of disclosure; explanations of the
purpose for the request; forms with the

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 39

NRRS 1441.1 NASA Records Retention Schedules
Item

01/044.2.A

Name

Description

Retention

DISCLOSURE
FILES

accounting of the date, nature, and
purpose of each disclosure of a record
to any person or to another agency.

the approved
disposition
instructions for the
related subject
individual’s records, or
5 years after the
disclosure for which
the accountability was
made, whichever is
later.
[GRS 4.2-050] NC164-77-1 item 27
[DAL-GRS-2023-00010001]

subject individual's name; proof of subject
individual's consent; records of the
requestor's name and address

ERRONEOUS
RELEASE
RECORDS

A. Records filed with the recordkeeping copy of the erroneously
released records.

Temporary. Follow
the disposition
instructions approved
for the released
record copy or destroy
6 years after the
erroneous release,
whichever is later.
[GRS 4.2-060] DAAGRS-2015-0002-0001

all related supporting documents; copies of
replies; requests for information

Temporary. Destroy 6
years after the
erroneous release.
[GRS 4.2-061] DAAGRS-2015-0002-0002

all related supporting documents; copies of
replies; requests for information

Files relating to the inadvertent
release of privileged information to
unauthorized parties, containing
information the disclosure of which
would constitute an unwarranted
invasion of personal privacy.

Public Notes

Content Types/Description Continued

May include:
• official copy of records request or
copies
01/044.2.B

ERRONEOUS
RELEASE
RECORDS

B. Records filed separately from the
record-keeping copy of the released
records.
Files relating to the inadvertent
release of privileged information to
unauthorized parties, containing

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 40

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

information the disclosure of which
would constitute an unwarranted
invasion of personal privacy.
May include:
• official copy of records request or
copies
01/044.6

PERSONALLY
IDENTIFIABLE
INFORMATION
EXTRACT LOGS

Logs that track the use of PII extracts
by authorized users, containing some
or all of: date and time of extract,
name and component of information
system from which data is extracted,
user extracting data, data elements
involved, business purpose for which
the data will be used, length of time
extracted information will be used.
Also includes (if appropriate):
justification and supervisory
authorization for retaining extract
longer than 90 days, and anticipated
disposition date.

Temporary. Destroy
when business use
ceases.
[GRS 4.2-140] DAAGRS-2013-0007-0013

01/044.7.A

ANALYZING
PERSONALLY
IDENTIFIABLE
INFORMATION
(PII)

A. PRIVACY THRESHOLD ANALYSES
(PTAs) and INITIAL PRIVACY
ASSESSMENTS (IPAs)
Records of research on whether an
agency should conduct a Privacy
Impact Assessment (PIA).

Temporary. Destroy 3
years after associated
PIA is published or
determination that
PIA is unnecessary.
[GRS 4.2-160] DAAGRS-2016-0003-0003

Records documenting whether certain
privacy and data security laws,
regulations, and agency policies are
required; how the agency collects,
uses, shares, and maintains PII; and
incorporation of privacy protections
into records systems as required by
the E-Government Act of 2002 (Public
Law 107-347, section 208), the Privacy
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 41

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Act of 1974 (5 U.S.C. 552a), and other
applicable privacy laws, regulations,
and agency policies. Includes
significant background material
documenting formulation of final
products.
01/044.7.B

ANALYZING
PERSONALLY
IDENTIFIABLE
INFORMATION
(PII)

B. PRIVACY IMPACT ASSESSMENT
(PIAs)

01/044.8

PRIVACY ACT
SYSTEM OF
RECORDS
NOTICES (SORNs)

Agency copy of notices about the
existence and character of systems of
records, documenting publication in
the Federal Register when the agency
establishes or revises the system, per
the Privacy Act of 1974 [5 U.S.C.
552a(3)(4) and 5 U.S.C. 552a€(11)], as
amended. Also significant material
documenting SORN formulation, other
than Privacy Impact Assessment
records (see item 1/44.8/B).

Temporary. Destroy 2
years after
supersession by a
revised SORN or after
system ceases
operation.
[GRS 4.2-150] DAAGRS-2016-0003-0002

01/047.0

PRIVACY ACT
GENERAL

Records relating to the general agency
implementation of the Privacy Act,

Temporary. Destroy
when 3 years old.

09-03-2025

Records documenting whether certain
privacy and data security laws,
regulations, and agency policies are
required; how the agency collects,
uses, shares, and maintains PII; and
incorporation of privacy protections
into records systems as required by
the E-Government Act of 2002 (Public
Law 107-347, section 208), the Privacy
Act of 1974 (5 U.S.C. 552a), and other
applicable privacy laws, regulations,
and agency policies. Includes
significant background material
documenting formulation of final
products.

Temporary. Destroy 3
years after a
superseding PIA is
published, after
system ceases
operation, or (if PIA
concerns a website)
after website is no
longer available to the
public, as appropriate.
[GRS 4.2-161] DAAGRS-2016-0003-0004

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 42

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

ADMINISTRATIVE
FILES

including notices, memoranda, routine
correspondence, and related records.

[GRS 4.2-001] DAAGRS-2019-0001-0001

01/047.5

PRIVACY
Records of privacy complaints (and
COMPLAINT FILES responses) agencies receive in these
categories:
• process and procedural (consent,
collection, and appropriate notice)
• redress (inquiries seeking resolution
of difficulties or concerns about
privacy matters not specifically
outlined in the Privacy Act)
• operational (inquiries regarding
Privacy Act matters but not including
Privacy Act requests for access and/or
correction)
• complaints referred to another
organization

Temporary. Destroy 3
years after resolution
or referral, as
appropriate.
[GRS 4.2-065] [DAAGRS-2019-0001-0004]

01/050.0

AGENCY REPORTS Agency reports to the Congress,
Department of Justice, or other
entities regarding FOIA, MDR, PA, and
similar access and disclosure
programs.

Temporary. Destroy 2
years after date of
report.
[GRS 4.2-070] DAAGRS-2013-0007-0006

01/050.1.A

LEGAL AND
REGULATORY
COMPLIANCE
REPORTING
RECORDS

Temporary. Destroy 5
years after submission
of report.
[GRS 4.2-080] DAAGRS-2013-0007-0022

09-03-2025

A. Reports prepared in compliance
with federal laws and regulations, such
as the E-Government Act (Public Law
107-347), Federal Information Security
Modernization Act of 2014, and Title V
(Confidential Information Protection
and Statistical Efficiency Act), as
codified in 44 U.S.C. §101.

Public Notes

Content Types/Description Continued

Note: This item does
not apply to summary
reports incorporating
government-wide
statistics. These must
be scheduled
separately by the
summarizing agent.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 43

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Annual reports by agency CIO,
Inspector General, or Senior Agency
Official for Privacy.
Legal citation: OMB M-17-16.
01/050.1.B

LEGAL AND
REGULATORY
COMPLIANCE
REPORTING
RECORDS

B. Reports prepared in compliance
with federal laws and regulations, such
as the E-Government Act (Public Law
107-347), Federal Information Security
Modernization Act of 2014, and Title V
(Confidential Information Protection
and Statistical Efficiency Act), as
codified in 44 U.S.C. §101.

Temporary. Destroy 2
years after submission
of report.
[GRS 4.2-081] DAAGRS-2013-0007-0023

All other agency reports and internal
reports by individual system owners to
the Senior Agency Official for Privacy
(SAOP).
01/051.0

FOIA
ADMINISTRATIVE
FILES

Records relating to the general agency
implementation of the FOIA, including
notices, memoranda, routine
correspondence, and related records.

Temporary. Destroy
when 3 years old.
[GRS 4.2-001] DAAGRS-2019-0001-0001

01/054.0.A

NEWS RELEASES

A. OFFICE OF PRIMARY
RESPONSIBILITY
Office of Communications record copy
maintained by issuing office.

Permanent. Transfer
to the National
Archives in 5 year
blocks when 20 years
old.
[DA: N1-255-94-1] (N
19-1)

One copy of each prepared statement
or announcement issued for
distribution to the news media.
Published or processed documents,
such as "Press Kits," "Fact Sheets,"
"Current News," and all other
materials used mainly for news media.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 44

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

News releases that announce events
such as adoption of new programs,
terminations of old programs, major
shifts in policy, and changes in senior
agency personnel and may be a textual
record such as a formal press release.
01/057.0.C.02

NASA RADIO
PRESENTATIONS

C. NASA OFFICIAL INTERVIEWS
2. Special Interest Interviews.
These are unique interviews with
NASA officials concerning current
items, issues, or research
programs/projects of interest or of
special significance to NASA.
Office of Primary Responsibility: HQ
(Office of Public Affairs / Code PMD)

01/059.0.A

POSTERS EDUCATIONAL

A. Official record copy
Wall Sheets, posters, awareness and
educational materials, relating to the
programs and mission of the Agency
done at NASA's request. (This series
does not include contractor generated
and produced material over which
NASA has no control; or incidental
posters such as blood drives,
Combined Federal Campaign, Thrift
Savings Program, etc.)

01/059.0.B

POSTERS EDUCATIONAL

B. All other copies
Wall Sheets, posters, awareness and
educational materials, relating to the
programs and mission of the Agency
done at NASA's request. (This series
does not include contractor generated

09-03-2025

Permanent. Transfer 1
production master
and 1 dubbed cassette
copy to the National
Archives annually
along with 1 hard copy
of any label or
background
information created.
[DA: N1-255-94-1]

Permanent. Transfer
2 copies annually
directly to the
National Archives.
[DA: N1-255-94-1]

Temporary. Destroy
when no longer
needed.
[DA: N1-255-94-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 45

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

and produced material over which
NASA has no control; or incidental
posters such as blood drives,
Combined Federal Campaign, Thrift
Savings Program, etc.)
01/062.0.A

SPEECH FILES

A. OFFICE OF PRIMARY
RESPONSIBILITY
Official speeches by NASA personnel.
Speeches, addresses, comments, and
remarks made at formal ceremonies
and during interviews by heads of
agencies or their senior assistants
concerning the programs of their
agencies. The speeches and addresses
may be presented to executives from
other Federal agencies,
representatives of state and local
governments, or private groups.

Permanent. After
release, transfer to
the National Archives
in 5 year blocks when
20 years old.
[DA: N1-255-94-1]
(N 19-2)

01/063.0.A

SCRIPT FILES

A. OFFICE OF PRIMARY
RESPONSIBILITY
Official film, radio, and television
scripts.

Permanent. After
release, transfer to
the National Archives
in 5 year blocks when
10 years old.
[DA: N1-255-94-1]
(N 19-3)

01/063.0.B

SCRIPT FILES

B. ALL OTHER OFFICES/COPIES
Official film, radio, and television
scripts.

Temporary. Destroy
when no longer
needed for reference.
[DA: N1-255-94-1]
[DA: N1-255-09-1]
(N 19-3)

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 46

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/064.0.A

PUBLICATIONS

A. ONE COPY OF EACH OFFICIAL NASA
PUBLICATION

Permanent. Transfer
1 copy annually of all
publications created
to the National
Archives.
[DA: N1-255-94-1] (N
19-10)

01/064.0.B

PUBLICATIONS

B. PRE-PUBLICATION MATERIAL
(General publication files, i.e. STI, R&D,
publications held at CASI
- See Schedule 2, AFS 2220)

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
19-10)

01/065.0.A

EXHIBITS

A. SMALL ROUTINE EXHIBITS
Files consist of case records and
related documentation/materials,
pictures of set-up/design, and
specification sheets.

Temporary. Destroy
when no longer
needed.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

01/065.0.B

EXHIBITS

B. LARGE MAJOR EXHIBITS
Files include visitor centers and major
off-site exhibits including pictures of
set-up/design, specifications sheets
and related papers.

Permanent. Retain
exhibit material/
documentation onsite for 2 years after
exhibit is closed or
removed, then
transfer to the
National Archives.
[DA: N1-255-94-1]

01/065.0.C

EXHIBITS

C. SPECIAL EXHIBITS

Permanent. Transfer
to the National

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 47

NRRS 1441.1 NASA Records Retention Schedules
Item

01/068.0.A

Name

EDUCATION
PROGRAM

Description

Retention

Files consist of case files on special
project/exhibits, unique programs,
including photographs of the
project/exhibit. Examples of such
exhibits are, but not limited to:
• World Fairs
• Air Show(s)
• Exhibits for the Blind

Archives 5 years after
completion of
project/exhibit or
when 20 years old,
whichever is sooner.
[DA: N1-255-94-1]

A. General records (in any format) of
program administration not linked to
specific projects or education
packages.

Temporary. Destroy
or delete when 5
years old.
[DA: N1-255-10-3]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Temporary. Destroy
or delete when 10
years old or when no
longer needed,
whichever is longer.
[DA: N1-255-10-3]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.
01/068.0.B.01

EDUCATION
PROGRAM

B. Records and documentation (in any
format) related to the operation and
functions of specific NASA Education
programs, projects, and
activities/opportunities.
1. Project management records
documenting basic information about
projects and/or opportunities,
including basic project descriptions,
funding amounts and sources, project
managers, and NASA Centers.

Public Notes

Content Types/Description Continued

This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 48

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

01/068.0.B.02

EDUCATION
PROGRAM

B. Records and documentation (in any
format) related to the operation and
functions of specific NASA Education
programs, projects, and
activities/opportunities.

Temporary. Destroy
or delete when 5
years old.
[DA: N1-255-10-3]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

SORN - NASA 10EDUA

Permanent. Transfer
to the National
Archives 7 years after
superseded or
obsolete.
[DA: N1-255-10-3]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Temporary. Cutoff at
last activity with files.
Destroy between 5

Note: For inputs into,
outputs from, and
documentation of,
Quality Management

2. Administrative records including
but not limited to funding
management, calendars, schedules,
correspondence, announcements,
course descriptions, objectives,
registration, and rosters.
This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.
01/068.0.B.03

EDUCATION
PROGRAM

B. Records and documentation (in any
format) related to the operation and
functions of specific NASA Education
programs, projects, and
activities/opportunities.
3. Curriculum materials for use by
instructors or students, including but
not limited to record copy of manuals,
syllabuses, textbooks, and on-line
packages.
This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.

01/068.0.C.01

09-03-2025

EDUCATION
PROGRAM

C. Records of participants (in any
format), maintained either as
individual or aggregated files on
individuals who are identified with

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10EDUA

Page 49

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

unique identifiers. Records include but
not limited to application forms, and
letters of recommendations. Records
that contain “Personally Identifiable
Information” must be managed per
guidance of NASA and Federal privacy
policies.

and 40 years after
cutoff.
[DAA-0255-20150002]

e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Temporary. Cutoff at
last activity with file.
Destroy 5 years after
cutoff.
[DAA-0255-20150002]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Content Types/Description Continued

Records that contain “Personally
Identifiable Information” must be
managed per guidance of NASA and
Federal privacy policies.
1. Records of participants receiving
significant awards (defined as a
minimum financial award of $3,000
and/or 1,600 or more contact hours in
NASA activities).
This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.
01/068.0.C.02

EDUCATION
PROGRAM

C. Records of participants (in any
format), maintained either as
individual or aggregated files on
individuals who are identified with
unique identifiers Records include but
not limited to application forms, and
letters of recommendations. Records
that contain “Personally Identifiable
Information” must be managed per
guidance of NASA and Federal privacy
policies.

SORN - NASA 10EDUA

2. Records of participants that have
not received significant awards.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 50

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
or delete when 10
years old or when no
longer needed,
whichever is longer.
[DA: N1-255-10-3]

Note: For inputs into,
outputs from, and
documentation of,
Quality Management
e-systems, see
Schedule
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

SORN - NASA 10EDUA

This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.
01/068.0.D

EDUCATION
PROGRAM

D. Survey responses and other
feedback (in any format) from project
participants and the general public
concerning NASA educational
programs, including interest area
preferences, participant feedback, and
reports of experiences in projects.
If Records contain “Personally
Identifiable Information,” they must
be managed per guidance of NASA and
Federal privacy policies.
This schedule item and sub-items
cover records in all media and formats,
including those maintained on NASA
owned and operated Web sites.

01/072.0.A

09-03-2025

FORMAL
DIRECTIVES,
POLICIES,
PROCEDURAL
REQUIREMENTS,
INSTRUCTIONS,
AND OPERATING
MANUALS

A. HEADQUARTERS - AGENCY LEVEL
OPR: Management Operations
Division, NASA Headquarters
Issuances related to agency program
functions. Management issuance
office responsible for maintaining all
records and background material
pertaining to each published
instruction, handbook, policy directive,
etc. Included in this series is the case
files related to the issuance which
document aspects of the development
of the issuance, including significant
backup, comments; original signature
pages; etc.

Permanent. When
obsolete or
superseded, transfer
to the National
Archives in 5 year
blocks when 20 years
old.
[DA: N1-255-94-1]
(N 1-2)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 51

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Formal directives distributed as policy
directives/statements/instructions,
procedural requirements and manuals
announcing major changes in the
Agency’s policies and procedures.
Normally these are issued by authority
of the head of the agency.
01/072.0.B.01

01/072.0.B.02

FORMAL
DIRECTIVES,
POLICIES,
PROCEDURAL
REQUIREMENTS,
INSTRUCTIONS,
AND OPERATING
MANUALS

B. CENTERS

FORMAL
DIRECTIVES,
POLICIES,
PROCEDURAL
REQUIREMENTS,
INSTRUCTIONS,
AND OPERATING
MANUALS

B. CENTERS

1. FORMAL ISSUANCES – SEE BELOW
DESCRIPTION
Formal directives distributed as policy
directives/statements/instructions,
procedural requirements and manuals
announcing major changes in the
Agency’s policies and procedures.
Normally these are issued by authority
of the head of the agency.

2. ROUTINE ISSUANCES
Policy documents on administrative
functions such as payroll,
procurement, facilities, equipment,
and human capital. Includes records
documenting development.

Permanent. After
cancellation or when
superseded, transfer
to the National
Archives in 5 year
blocks when 20 years
old.
[DA: N1-255-94-1]

Temporary. Destroy
when superseded or
obsolete, or no longer
needed for business,
whichever is later.
[GRS 5.7-030] DAAGRS-2017-0008-0003

Formal directives distributed as policy
directives/statements/instructions,
procedural requirements and manuals
announcing major changes in the
Agency’s policies and procedures.
Normally these are issued by authority
of the head of the agency.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 52

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

01/072.5.A

DOCUMENTS
PUBLISHED IN
THE FEDERAL
REGISTER

A. FEDERAL REGISTER NOTICES OTHER
THAN PROPOSED AND FINAL RULES
Records of notices announcing public
stakeholder meetings, hearing,
investigations, petition filing,
application filing, license issuance,
license revocation, grant application
deadlines, environmental impact
statement availability, delegations of
authority, hour of public opening, use
of an agency’s seal, guidance, System
of Records Notices (SORNs),
Paperwork Reduction Act Information
Collection Requests (PRA ICRs), and
other matters not codified in the Code
of Federal Regulations.

Temporary. Destroy
when 1 year old.
[GRS 5.7-070] DAAGRS-2017-0012-0004

Note 1: SORNs per se
are covered by NRRS
01/044.8.
Note 2: PRA
Information Collection
reports are covered by
NRRS 01/084.
Note 3: Notices of
meetings of
committees
established under the
Federal Advisory
Committee Act (FACA)
are covered by NRRS
01/020.

01/072.5.B

DOCUMENTS
PUBLISHED IN
THE FEDERAL
REGISTER

B. AGENCY INPUT INTO THE UNIFIED
AGENDA
Records that process agency input into
the publication of:
• The Unified Agenda of Federal
Regulatory and Deregulatory Actions
(also known as the “unified agenda” or
“semiannual regulatory agenda”)
published by General Services
Administration (GSA) with input from
the Office of Management and Budget
(OMB)
• Agency regulatory flexibility agendas
• The Regulatory Plan

Temporary. Destroy
when 2 years old.
[GRS 5.7-080] DAAGRS-2017-0012-0005

01/073.0.A

ADMINISTRATIVE
MANAGEMENT
REPORT
REQUIREMENTS
RECORDS

Processing and submission files on
mandatory management reports an
agency creates or proposes.
Includes:
• copies of authorizing directives
• preparation instructions

Temporary. Destroy 2
years after the report
is discontinued.
[GRS 5.7-040] DAAGRS-2020-0001-0002
(N 1-30)

09-03-2025

Content Types/Description Continued

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 53

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• descriptions of required or
standardized formats
• clearance forms
• documents on evaluating,
continuing, revising, and discontinuing
reporting requirements.
This item applies only to management
reports related to administrative
activities.
01/073.0.B

09-03-2025

ADMINISTRATIVE
MANAGEMENT
REPORT
REQUIREMENTS
RECORDS

Mandatory reports to external federal
entities regarding administrative
activities.
Agency-level reports that external
federal oversight entities such as the
White House, Congress, OMB, the
Office of Personnel Management
(OPM), and General Services
Administration (GSA), require under
authorities such as (but not limited to)
OMB Circular A-123, the Federal
Managers Financial Integrity Act
(FMFIA), the Chief Financial Officers
Act (CFOA), the Paperwork Reduction
Act (PRA), and the FAIR Act. Examples
include:
• Agency Financial Report (AFR)
• Statement of Assurance (per
FMFIA), or equivalent
• information collection clearances
• report on financial management
systems’ compliance with
requirements (per FMFIA), or
equivalent
• report on internal controls for
corporations covered by the

Temporary. Destroy 6
years after report
submission or
oversight entity notice
of approval, as
appropriate.
[GRS 5.7-050] DAAGRS-2020-0001-0003

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 54

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Government Corporation Control Act
(per CFOA)
• service organization auditor report,
or equivalent
• improper payments report
• premium class travel report
• report on property provided to nonfederal recipients, schools, and
nonprofit educational institutions
• feeder reports to the Status of
Telework in the Federal Government
Report to Congress
• feeder reports to GSA fleet reports
Includes ancillary records such as:
• background and research records
• submission packets and
compilations
• related files
01/074.0

09-03-2025

FORMS
MANAGEMENT
FILES

Records involved with ensuring use of
standard Federal and agency forms to
support effective record-keeping and
ensuring that Federal standard forms
are available and used as appropriate
to support Federal record-keeping
requirements. Includes:
• registers or databases used to record
and control the numbers and other
identifying data assigned to each form
• official case files consisting of the
record copy of each agency-originated
form with related instructions and
documentation showing inception,
scope, and purpose of the form
• background materials and
specifications

Temporary. Destroy 5
years after form is
discontinued,
superseded, or
cancelled.
[Retention meets
NASA business needs
per NASA Forms
Officer.]
Schedule 1/74
superseded schedules
1/74.A & B.
[GRS 4.1-040] DAAGRS-2013-0002-0009
(N 1-27)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 55

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/075.0.A

RECORDS
MANAGEMENT
PROGRAM FILES

Records related to disposition of
records.
Disposition activities and examples of
records include:
• transferring, destroying, and
retrieving records
• scheduling records

Temporary. Destroy
no sooner than 25
years after the
project, activity, or
transaction is
completed or
superseded.

Records include:
• disposal authorizations, schedules,
and reports
• records schedules, legacy records
schedules (SF 115,
Request for Records Disposition
Authority)
• SF 135, Records Transmittal and
Receipt
• OF 11, Reference Request
• Transfer Request (TR); Legal
Transfer Instrument (LTI);
SF 258, Agreement to Transfer Records
to the National
Archives of the United States
• Equivalent NASA Center forms

NASA Note: Do not
destroy without
Agency Records
Officer approval.
[GRS 4.1-020] DAAGRS-2013-0002-0007

Public Notes

Content Types/Description Continued

NASA Note: The retention duration for
schedule item 01/075.0.A was
increased from 6 years to 25 years due
to their legacy and research value.
These records should not be destroyed
without Agency Records Officer
approval.
01/075.0.C

09-03-2025

RECORDS
MANAGEMENT
PROGRAM FILES

Records related to the policies,
procedures, and management of
agency business records from creation
to eventual disposition. Includes
records created and maintained while
planning, managing, evaluating,

Temporary. Destroy
no sooner than 6
years after the
project, activity, or
transaction is

Note: These records
cannot be retired to an
FRC.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 56

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

administering, and performing the
function of agency records
management. Activities and examples
of records include:
• providing oversight of the entire
records management program
• providing other records
management services to customer
units (such as records
storage/reference assistance, and
technical assistance with files plans
and other records management
questions)
• conducting records ""clean out""
days
• conducting special projects

completed or
superseded.
[GRS 4.1-020] DAAGRS-2013-0002-0007

Public Notes

Content Types/Description Continued

Records include:
• agency records management
program surveys or evaluations
• reports of surveys or evaluations
• reports of corrective action taken in
response to agency program surveys
or evaluations
01/075.0.E

RECORDS
MANAGEMENT
PROGRAM FILES

E. Office record locator files, indexes,
or listings that are used to locate
records in current files, or files that
have been transferred to staging areas
or retired to FRC; including file plans
and office copies of shipping lists.
Records related to the policies,
procedures, and management of
agency business records from creation
to eventual disposition. Includes
records created and maintained while
planning, managing, evaluating,
administering, and performing the

09-03-2025

Temporary. Destroy
file plans/indexes
when superseded.
Destroy lists
(shipping/transfer)
when records thereon
have been destroyed,
or when the list is no
longer needed for
reference.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Note: These records
cannot be retired to an
FRC.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 57

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

function of agency records
management.
01/075.5.A

VITAL OR
ESSENTIAL
RECORDS
PROGRAM
RECORDS

A. Records involved in planning,
operating, and managing the agency’s
vital or essential records program.

01/075.5.B

VITAL OR
ESSENTIAL
RECORDS
PROGRAM
RECORDS

B. Copies of agency records deemed
Temporary. Destroy
essential to restore agency functions in when superseded by
case of emergency.
the next cycle.
[GRS 4.1-031] DAAGRS-2013-0002-0015

01/076.1.A

DIGITIZATION
SOURCE
RECORDS

A. Records from which a digitized
version or digitized record is created
that are:
● Scheduled as temporary in an
approved records schedule; or
● Scheduled as permanent and that
were created on or after 1 January
1950.
Exclusions
The following records are not covered
by this authority. For additional
information on how to proceed for
excluded records see the Frequently
Asked Questions (FAQs) for GRS 4.5,
Digitizing Records.
1. Source records when the digitized
versions do not meet the standards
established in 36 CFR 1236 Subpart D -

09-03-2025

Temporary. Destroy 3
years after project,
activity, or transaction
is completed or
superseded.
[GRS 4.1-030] DAAGRS-2013-0002-0008

Temporary. Destroy
after validating the
digitization process
meets NARA’s
digitization standards
in regulation (36 CFR
1236 Subpart D and
Subpart E).
[GRS 4.5-010] DAAGRS-2022-0010-0001

report of corrective action taken in
response to agency vital records test;
results of test, surveys, or evaluations; vital
records cycling plans; vital records
inventories

Applies to
paper/analog records
only.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 58

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Digitizing Temporary Federal Records
or Subpart E - Digitizing Permanent
Federal Records.
2. Formats not covered by 36 CFR
1236 Subpart E - Digitizing Permanent
Federal Records. Agencies must use
agency-specific schedules for these
records.
3. Source records that were created
before 1 January 1950 that have been
scheduled as permanent or are
unscheduled.
4. Source records that have intrinsic
value in the original medium that
would be lost if the content were
converted to another medium.
01/076.1.B

DIGITIZATION
PROJECT
RECORDS

B. Records used to manage digitizing
projects and document (validate) that
the digitized versions of records are of
suitable quality to replace source
records.
Documentation for digitizing
permanent records. Specific
documentation requirements for
digitizing permanent records are listed
in 36 CFR 1236.44, Documenting
digitization projects.

Temporary. Destroy
when the digitized
records are
transferred to the
National Archives and
NARA confirms legal
custody has been
accepted.
[GRS 4.5-020] DAAGRS-2022-0010-0002

Exclusions:
• Digitized records and associated
metadata; the appropriate current,
approved agency-specific records
schedule or applicable GRS item covers
these.
• Administrative, technical, and
descriptive metadata captured during
the digitization project must be
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 59

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

transferred to NARA with the digitized
records (36 CFR 1236.56(j)).
01/076.1.C

DIGITIZATION
PROJECT
RECORDS

C. Records used to manage digitizing
projects and document (validate) that
the digitized versions of records are of
suitable quality to replace source
records.
Documentation for digitizing
temporary records. Specific
documentation requirements for
digitizing temporary records are listed
in 36 CFR 1236.34.

Temporary. Destroy
when the records
digitized using the
validation process are
destroyed.
[GRS 4.5-021] DAAGRS-2022-0010–0003

01/077.0.B

FINDING AIDS

B. Finding aids for series of records
that HAVE BEEN accessioned by the
National Archives and Records
Administration and those relating to
major program case files not
previously authorized for disposal.

Permanent. Transfer
to the National
Archives with related
records.
[DA: N1-255-94-1]

01/078.0.C

GENERAL OFFICE
FILES

C. TRACKING AND CONTROL RECORDS

Temporary. Destroy
when no longer
needed.
[GRS 4.1-010] DAAGRS-2013-0002-0016

Records used to provide access and
control of records authorized for
destruction by an approved records
schedule. Includes:
• indexes
• lists
• registers
• inventories
• finding aids
• logs
Exclusion 1: This schedule excludes
records containing abstracts of records
content or other information that can

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 60

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

be used as an information source apart
from the related records.
2: This authority does not apply to
tracking and control records related to
records scheduled as permanent. The
value of these records varies, so
tracking and control records related to
permanent records must be
scheduled.
01/078.0.F.01

GENERAL OFFICE
FILES

F. ADMINISTRATIVE RECORDS
Records accumulated by individual
offices that relate to routine day-today administration and management
of the office rather than the missionspecific activities for which the office
exists. Records include:
• staff locators, unofficial
organizational charts, and office
seating charts (see Exclusion 1)
• office-level administrative policies
and procedures and files related to
their development (see Note 1)
• calendars or schedules of daily
activities of non-high-level officials
• informal requests and tracking of
personnel training, travel, supplies,
and equipment, excluding
procurement and payment records
and forms requesting training
• internal office activity and workload
reports
• studies and analyses of office
administrative functions and activities
• non-mission related management
reviews and surveys

09-03-2025

Temporary. Destroy
when business use
ceases.
[GRS 5.1-010] DAAGRS-2016-0016-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 61

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• minutes of meetings related to
administrative activities
Exclusion 1: This item does not apply
to recordkeeping copies of
organizational charts, functional
statements, and related records that
document the mission-related
organization, staffing, and procedures
of the office. These records are
covered by NRRS 01/012.
Note 1: This item covers administrative
policies and procedures at the
office/unit level. NRRS 01/072 covers
agency-level administrative issuances
or directives.
01/078.0.F.02

GENERAL OFFICE
FILES

F. ADMINISTRATIVE RECORDS
Records accumulated by individual
offices through internal management
or housekeeping activities of the office
or in general management and
oversight of the function for which the
office exists.

Temporary. Cutoff at
end of fiscal or
calendar year.
Destroy/delete 5 years
after cutoff.
[DA: N1-255-11-2]

2. Administrative records generated in
performance of the function for which
the office exists. These records may
include all types and methods of
correspondence and communications
(e.g., letters, memos), meeting
agendas and minutes, management
reviews and surveys, reports, copies of
internal activity documentation such
as work progress, statistical, and
narrative reports prepared in the
office and forwarded to higher levels.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 62

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Note: This schedule item concerns
general records only, not those
belonging in case files documenting
specific projects, incidents or cases,
transactions, etc. and that are covered
by other schedules.
01/078.0.G.02

GENERAL OFFICE
FILES

G. TRANSITORY FILES
Records that meet the following
conditions:
● They are required for only a short
time (generally less than 180 days) and
● They are not required to meet legal
or fiscal obligations, or to initiate,
sustain, evaluate, or provide evidence
of decision-making.
For specific examples, see content
types field.

Temporary. Destroy
when no longer
needed for business
use.
[GRS 5.2-010] DAAGRS-2022-0009-0001

• messages coordinating schedules,
appointments, and events; • messages
received from agency distribution lists or
listservs; • received copies of circulated
internal information such as agency
instructions, notifications, circulars,
newsletters, and email blasts to employees;
• transmittal documents such as e-mail,
letters, cover memos, and facsimile cover
sheets that do not provide evidence of
approval, concurrence, or decision making,
or include substantive comments; • “to-do”
or task lists and assignments.

Exclusion: This item does not include
the following data output files, which
must be scheduled on an agencyspecific schedule:
● files created specifically for public
access purposes
● summarized information from
unscheduled electronic records or
inaccessible permanent records
● data extracts produced by a process
that significantly changes the content
of the file from the source records’
content, effectively creating a new
data file
01/078.0.G.06

GENERAL OFFICE
FILES

G. INTERMEDIARY RECORDS
6. Records that meet the following
conditions:

09-03-2025

Temporary. Destroy
upon verification of
successful creation of
the final document or
file, or when no longer

Note 1: An agency
must submit a
notification to NARA
per 36 CFR
1225.24(a)(1) prior to

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

ad hoc reports, including queries on
electronic systems, whether used for onetime reference or to create a subsequent
report; audio and video recordings of
meetings that have been fully transcribed
Page 63

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

● They exist for the sole purpose of
creating a subsequent record and
● They are not required to meet legal
or fiscal obligations, or to initiate,
sustain, evaluate, or provide evidence
of decision-making.

needed for business
use, whichever is
later.
[GRS 5.2-020] DAAGRS-2022-0009-0002

destroying hardcopy
input records
previously scheduled
as permanent. An
agency must schedule
the electronic version
of unscheduled
hardcopy input records
prior to destroying the
input record.

or that were created explicitly for the
purpose of creating detailed meeting
minutes (once the minutes are created);
data files output from electronic systems,
created for the purpose of information
sharing or reference (see Exclusion 2);
dictation recordings; input or source
records of electronic input source records
such as transaction files or intermediate
input/output files; input or source records
of hardcopy input source documents where
all information on the document is
incorporated in an electronic system (See
Exclusion 1 and Note 1); input or source
records, which agencies create in the
routine process of creating, maintaining,
updating, or using electronic information
systems and which have no value beyond
the input or output transaction; nonsubstantive working files: collected and
created materials not coordinated or
disseminated outside the unit of origin that
do not contain information documenting
significant policy development, action, or
decision making.; non-substantive working
papers do not result directly in a final
product or an approved finished report.;
non-substantive working papers includes
rough notes and calculations and
preliminary drafts produced solely for proof
reading or internal discussion, reference, or
consultation, and associated transmittals,
notes, reference, and background
materials.

This includes certain analog and
electronic source records for
electronic systems that are not
otherwise excluded. For specific
examples, see the content types field.
Exclusion: Source records that have
been digitized. Schedule 01/076.1.A,
covers these records.
Note: The GRS provides disposition
authority for copies of electronic
records from one system that are used
as source records to another system,
for example an extracted data set. The
GRS does not apply to either the
originating system or the final system
in which the final records reside. These
systems must be disposed of per an
agency-specific schedule, or if
appropriate, another GRS. It is possible
that sometimes information is moved
from one system to another without
the creation of an intermediary copy.

01/078.0.H

09-03-2025

GENERAL OFFICE
FILES

H. EMAIL OF NON-CAPSTONE
OFFICIALS
Email of all other officials, staff, and
contractors not identified as Capstone

Temporary. Delete
when 7 years old.
[GRS 6.1-011] DAAGRS-2014-0001-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 64

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

officials in NRRS 01/022.0.B. This item
applies to the majority of NASA email
accounts/users. Applies to records
created or received in an electronic
format only.
Note 1: Email that conducts official
Agency business sent from or received
by personal or non-official email
accounts constitutes federal records.
The employee must forward a
complete copy of such records to
his/her official NASA electronic
messaging account no later than 20
days after the original creation or
transmission of the record.
01/079.0.A

09-03-2025

ADMINISTRATIVE
INTERNAL
CONTROLS

A. Administrative internal control
management records.
Records related to internal evaluations
of accounting and administrative
controls, mandated or governed by:
OMB Circulars A-123, A-130, and A-76;
Government Accountability Office’s
(GAO) Standards for Internal Control in
the Federal Government (the “Green
Book”); and similar requirements or
directives. Includes:
• copies of internal and external
directives outlining management
control policy
• management control plans and
records of the planning process
• comprehensive plans documenting
agency efforts to comply with OMB
Circular A-123 and similar
requirements
• reports and supporting materials
used to document review of program

Temporary. Destroy 1
year after submission
or when superseded,
as appropriate.
[GRS 5.7-010] DAAGRS-2020-0001-001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 65

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

areas for susceptibility to loss or
unauthorized use of resources, errors
in reports and information, and illegal
and unethical actions
• feeder reports and compliance
statements from agency components
contributing to
consolidated
reports the agency submits to the
President/OMB or Congress (see
Exclusion 2)
• records tracking assignments, tasks,
and responsibilities
• related correspondence
01/079.0.C

ADMINISTRATIVE
INTERNAL
CONTROLS

C. Internal control review, response,
and mitigation management records.
Copies of reports and audits
identifying internal administrative
program weaknesses, mitigation
action plans, corrective actions,
tracking records, correspondence, and
other records held by the office
responsible for coordinating internal
control functions.

Temporary. Destroy 5
years after no further
corrective action is
needed.
[GRS 5.7-020] DAAGRS-2017-0008-0002

01/081.0

CENTRALIZED
PRINTING AND
DUPLICATING
SERVICES ADMINISTRATION

CENTRALIZED PRINTING AND
DUPLICATING SERVICES ADMINISTRATION.
Includes:
• agreements and related background
data and other records regarding
printing the agency retains for
administrative (not fiscal) use
• records that document acquiring,
installing, changing, removing, and
servicing printing equipment
• related correspondence

Temporary. Destroy
when 3 years old, or 3
years after applicable
agreement expires or
is cancelled, as
appropriate.
[GRS 5.5-010] DAAGRS-2016-0012-0001
(N 17-20)

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 66

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/082.0

CENTRALIZED
PRINTING AND
DUPLICATING
SERVICES REQUISITIONS

Printing requisitions, work orders,
samples, manuscript clearances, and
related documents.

Temporary. Destroy
when 1 year old or
when superseded or
obsolete, whichever is
applicable.
[GRS 5.5-020] DAAGRS-2016-0012-0002

01/084.0.A

JOINT
COMMITTEE ON
PRINTING REPORTS TO /
AUTHORIZATIONS

A. Agency report to the Joint
Committee on Printing and related
ancillary records such as background
and research records, submission
packets and compilations, and related
files.

Temporary. Destroy
when 6 years after
report submission or
oversight entity notice
of approval, as
appropriate.
[GRS 5.7-050 ] DAAGRS-2020-0001-0003
(N 16-4)

01/084.0.C

JOINT
COMMITTEE ON
PRINTING REPORTS TO /
AUTHORIZATIONS

C. Correspondence and authorizations
by the JCP and related papers
concerning establishment, relocation,
and disestablishment of printing
plants.

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
16-5)

01/086.0.A.03

GRAPHIC ARTS VISUAL MEDIA

A. ORIGINAL ART WORK - NASA ART
PROGRAM

Temporary. Destroy
when no longer
needed by the
installation or when
reference value
ceases.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

3. STENNIS SPACE CENTER ONLY
(Graphics Office)
Artwork developed and used in
hearings, presentations, reviews,
conferences, briefings, and
presentations of information to the
09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 67

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

general public such as speeches, news
releases, educational briefs, and
exhibits. (Official file copies are
maintained by another office at
Stennis Space Center.)
Materials prepared for the purpose of
assisting NASA officials in
presentations, such as Congressional
Hearings, program reviews, technical
briefings, public lectures, publications,
exhibits, and in-house activities.
01/086.0.E.01

GRAPHIC ARTS VISUAL MEDIA

E. VISUAL AIDS REQUISITION/REGISTER
FILES
1. Requests and instructions for the
preparation of the visual aids
described under this Item 1/86B,
whether in hard copy or electronic.

Temporary. Destroy
when 2 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
9-2)

Materials prepared for the purpose of
assisting NASA officials in
presentations, such as Congressional
Hearings, program reviews, technical
briefings, public lectures, publications,
exhibits, and in-house activities
01/086.0.E.02

GRAPHIC ARTS VISUAL MEDIA

E. VISUAL AIDS REQUISITION/REGISTER
FILES
2. Registers showing receipt of
requisition and control number
assigned to it.

Temporary. Destroy
when 2 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
9-3)

Note: These records
may be included in an
automated "Action
Tracking System."

Materials prepared for the purpose of
assisting NASA officials in
presentations, such as Congressional
Hearings, program reviews, technical
briefings, public lectures, publications,
exhibits, and in-house activities
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 68

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/088.0

MAILING AND
DISTRIBUTION
LISTS

Distribution lists used by an agency to
deliver specific goods or services.
Records include:
• contact information for customers or
clients
• subscription databases for
distributing information such as
publications and data sets produced by
the agency
• files and databases related to
constituent and community outreach
or relations
• sign-up, request, and opt-out forms

Temporary. Delete
when superseded,
obsolete, or when
customer requests the
agency to remove the
records.
Item superseded NRRS
01/088.0.A-D.
[GRS 6.5-020] DAAGRS-2017-0002-0002
(N 16-6)

01/091.0

DIRECTORY
LISTINGS BUILDING /
TELEPHONE

Correspondence, forms, and other
records relating to the compilation of
building and telephone directory
service listings.

Temporary. Destroy
when 3 years old or 3
years after
superseded, as
appropriate.
[GRS 5.4-010] DAAGRS-2016- 0011-0001
(N 1-32)

01/096.0.C

PROTECTIVE
SERVICES
PROGRAM FILES

C. PROTECTIVE SERVICES
ADMINISTRATIVE RECORDS
Records about routine facility security,
protective services, and personnel
security program administration.
Includes:
● administrative correspondence
● reports, including status reports on
cleared individuals
● staffing level and work planning
assessments, such as guard
assignment records
● administrative subject files

Temporary. Destroy
when 3 years old.
[GRS 5.6-010] DAAGRS-2021-0001-0001

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued
SORN - GSFC 51EUID

Page 69

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

01/096.0.D

PROTECTIVE
SERVICES
PROGRAM FILES

D. INTERAGENCY SECURITY
COMMITTEE MEMBER RECORDS

Temporary. Destroy
when 10 years old.
[GRS 5.6-070] DAAGRS-2017-0006-0009

Exclusion: Records
agendas; best practice and standards
documenting the
documents; funding documents for security
committee's
countermeasures; meeting minutes
establishment,
organization, policy,
membership, meetings,
findings,
recommendations, and
accomplishments
maintained by the
Department of
Homeland Security
(DHS). DHS covers
these records under an
agency-specific
schedule.

Records are agency copies of
committee records documenting the
administration, operation, and
decisions of the committee.

01/097.5.A

PROTECTIVE
SERVICE
CRIMINAL
MATTER
RECORDS

A. CRITICAL INCIDENT CASE FILES
Case files for criminal investigation of
critical incidents, offenses, and citation
reports. Includes death from suicide,
natural causes, and traffic fatalities;
sex-related crimes involving violence
or force (actual or implied), threats, or
weapons; arson; bombing; kidnapping;
attempted arson, bombing,
kidnapping, homicide and suicide; any
crime or incident resulting in grievous
bodily harm to any person; and cases
identified for extended retention by
the NASA Protective Services Office.
Grievous bodily harm is defined as the
loss of a limb, permanent loss of any
senses (sight, hearing, etc.), any
fractured bones, or permanent
damage to any body organ.

Temporary. Cutoff file
after case closes.
Destroy 45 years after
cutoff.
[DA: N1-255-07-2]

Content Types/Description Continued

SORN - NASA 10SECR

Records in any format and media
resulting from criminal investigations
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 70

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

related to crimes against NASA
personnel or property, or related to
any criminal investigative activity, Law
Enforcement actions, or Law
Enforcement documented incidents
that occur on NASA property.
Excludes investigation records of the
Inspector General which are covered
under Schedule 9.
01/097.5.B

PROTECTIVE
SERVICE
CRIMINAL
MATTER
RECORDS

B. SERIOUS INCIDENT CASE FILES
Case files for criminal investigation of
incidents not meeting the criteria for
Item A but which involve violence (or
the threat of violence) resulting in
serious bodily harm, or theft of
government, contractor, or personal
property. Serious bodily harm is
defined as any injuries not meeting the
criteria for grievous bodily harm, but
requires medical transport, and can
involve injury not requiring
hospitalization. Also includes burglary,
workplace violence, alcohol/drug
related offenses, weapons violations,
non-fatal traffic accidents, and
suspicious incidents.

Temporary. Cutoff file
after case closes.
Destroy 25 years after
cutoff.
[DA: N1-255-07-2]

SORN - NASA 10SECR

Records in any format and media
resulting from criminal investigations
related to crimes against NASA
personnel or property, or related to
any criminal investigative activity, Law
Enforcement actions, or Law
Enforcement documented incidents
that occur on NASA property.
Excludes investigation records of the
Inspector General which are covered
under Schedule 9.
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 71

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/097.5.C

PROTECTIVE
SERVICE
INCIDENT
RECORDS

C. Routine Accident and Incident
Records
Records documenting routine
accidents and incidents occurring on,
in, or at Government-owned or -leased
facilities, vehicles (land, water, and air)
and property used by Federal
agencies. Includes:
• statements of witnesses
• warning notices
• records about arrests, commitments,
and traffic violations
• accident and incident reports
• law enforcement agency requests for
information

Temporary. Destroy 3
years after final
action.
[GRS 5.6-100] DAAGRS-2023-0007-0002

Public Notes

Content Types/Description Continued
SORN - NASA 10SECR

EXCLUDES: Critical and serious
accident and incidents as described in
Items 1/97.5.A & B.
01/099.0.A

KEY
ACCOUNTABILITY
RECORDS

A. Areas Requiring Highest Security
Awareness
Records accounting for keys. Includes
areas designated by the Interagency
Security Committee as Facility Security
Level V.

Temporary. Destroy 3
years after return of
key.
[GRS 5.6-020] DAAGRS-2017-0006-0002
(N 12-14)

01/099.0.B

KEY
ACCOUNTABILITY
RECORDS

B. All Other Security Areas
Records accounting for keys. Includes
areas designated by the Interagency
Security Committee as Facility Security
Levels I through IV.

Temporary. Destroy 6
months after return of
key.
[GRS 5.6-021] DAAGRS-2017-0006-0003
(N 12-14)

01/100.0.B

SECURITY
OPERATIONS

B. RECORDS OF ROUTINE SECURITY
OPERATIONS

Temporary. Destroy
when 30 days old.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10SECR

Page 72

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Records about detecting potential
security risks, threats, or prohibited
items carried onto Federal property or
impacting assets, including records
documenting access control,
screening, patrol and response, and
control center operations.
Includes:
• control center key or code records
• registers of patrol and alarm services
• service reports on interruptions and
tests
• emergency alarm contact call lists
• temporary identification cards
• correspondence or lists of facility
occupants authorized to enter with a
prohibited or controlled item on an
identified date
• round and perimeter check reports,
including facility patrol tour data
• surveillance records
* recordings of protective mobile
radio transmissions
* video surveillance recordings
* closed circuit television (CCTV)
records
• door slip summaries

[GRS 5.6-090] DAAGRS-2021-0001-0003
(N 12-10, N 12-17)

01/100.5

CANINE (K-9)
SERVICE
RECORDS

Records documenting acquisition,
training, activities, care, retirement or
death of canine partners.

Temporary. Destroy 3
years after the end of
the canine's service.
[GRS 5.6-160] DAAGRS-2023-0007-0003

01/101.0

CLASSIFIED
DOCUMENTS

Classified Documents Administrative
Records.

Temporary. Destroy
when 3 years old.

09-03-2025

Public Notes

Content Types/Description Continued

Note: This item does
not cover records
documenting policies

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 73

NRRS 1441.1 NASA Records Retention Schedules
Item

01/102.0.A

Name

Description

Retention

Public Notes

ADMINISTRATIVE
RECORDS

Records on managing information
access and protection activities.
Records include:
• correspondence related to routine
administration of document security
classification
• associated subject files
• feeder and statistical reports

[GRS 4.2-001] DAAGRS-2019-0001-0001
(N 1-9k)

and procedures
accumulated in offices
having agency-wide
responsibility for
security and protective
services programs.

CLASSIFIED
INFORMATION
NONDISCLOSURE
AGREEMENTS

A. Records maintained in the
individuals’ official personnel folder.

Apply the disposition
for the official
personnel folder.
[GRS 4.2-120]

Copies of nondisclosure agreements,
such as SF 312, Classified Information
Nondisclosure Agreement, signed by
civilian or military personnel with
access to information that is classified
under standards put forth by Executive
orders governing security
classification.

Content Types/Description Continued

Legal Citations: ICD 703, Protection of
Classified National Intelligence; 32 CFR
2001.80(d)(2)(vii).
01/102.0.B

09-03-2025

CLASSIFIED
INFORMATION
NONDISCLOSURE
AGREEMENTS

B. Maintained separately from the
individual’s personnel folder.
Copies of nondisclosure agreements,
such as SF 312, Classified Information
Nondisclosure Agreement, signed by
civilian or military personnel with
access to information that is classified
under standards put forth by Executive
orders governing security
classification.

Temporary. Destroy
when 50 years old.
[GRS 4.2-121] DAAGRS-2015-0002-0003

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 74

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Legal Citations: ICD 703, Protection of
Classified National Intelligence; 32 CFR
2001.80(d)(2)(vii).
01/103.0.A.01

PERSONNEL
SECURITY
CLEARANCE FILES

A. Records about security clearances,
and other clearances for access to
Government facilities or to controlled
unclassified information, created to
support initial favorable eligibility
determinations, periodic
reinvestigations, or to implement a
continuous evaluation program.
1. Records of people NOT issued
clearances.
Includes:
• questionnaires
• summaries of reports prepared by
the investigating agency
• documentation of agency
adjudication process and final
determination

Temporary. Destroy 1
year after
consideration of the
candidate ends.
[GRS 5.6-180] DAAGRS-2021-0001-0007

SORN - NASA 10SECR

Temporary. Destroy 5
years after employee
or contractor
relationship ends.
[GRS 5.6-181] DAAGRS-2021-0001-0008

SORN - NASA 10SECR

Personnel security clearance case files
and related indexes maintained by the
personnel security office.
01/103.0.A.02

09-03-2025

PERSONNEL
SECURITY
CLEARANCE FILES

A. Records about security clearances,
and other clearances for access to
Government facilities or to controlled
unclassified information, created to
support initial favorable eligibility
determinations, periodic
reinvestigations, or to implement a
continuous evaluation program.
2. Records of people issued clearances.
Includes:
• questionnaires
• summaries of reports prepared by
the investigating agency

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 75

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• documentation of agency
adjudication process and final
determination
Personnel security clearance case files
and related indexes maintained by the
personnel security office.
01/103.0.B.01

PERSONNEL
SECURITY
CLEARANCE FILES

B. Investigative reports and related
documents agencies create or use to
support initial favorable eligibility
determinations, fitness
determinations, and periodic
reinvestigations, or to implement a
continuous evaluation program.
1. Personnel suitability and eligibility
investigative reports.

Temporary. Destroy
in accordance with the
investigating agency
instruction.
[GRS 5.6-170] DAAGRS-2017-0006-0022

SORN - NASA 10SECR

Temporary. Destroy
in accordance with
delegated authority
agreement or
memorandum of
understanding.
[GRS 5.6-171] DAAGRS-2017-0006-0023

SORN - NASA 10SECR

Personnel security clearance case files
and related indexes maintained by the
personnel security office.
01/103.0.B.02

PERSONNEL
SECURITY
CLEARANCE FILES

B. Investigative reports and related
documents agencies create or use to
support initial favorable eligibility
determinations, fitness
determinations, and periodic
reinvestigations, or to implement a
continuous evaluation program.
2. Reports and records created by
agencies conducting investigations
under delegated investigative
authority.
Personnel security clearance case files
and related indexes maintained by the
personnel security office.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 76

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

01/103.0.C

PERSONNEL
SECURITY
CLEARANCE FILES

C. Index to the Personnel Security
Case Files.
Includes lists and reports showing the
current security clearance status of
individuals.

Temporary. Destroy
when superseded or
obsolete.
[GRS 5.6-190] DAAGRS-2017-0006-0026

SORN - NASA 10SECR

Temporary. Destroy 6
years after the end of
an employee or
contractor’s tenure.
[GRS 5.6-120] DAAGRS-2021-0001-0005
(N 12-24a, N 8-4)

application of ID card; log of activities that
documents who took action, what action
was taken, when and where the action took
place, and what data was collected; lost or
stolen credential documentation or police
report.

Personnel security clearance case files
and related indexes maintained by the
personnel security office.
01/105.0.A

IDENTIFICATION
CREDENTIALS
FILES

A. Applications and supporting
documentation, such as chain-of-trust
records, for identification credentials.
Mandatory and optional data
elements housed in the agency
identity management system and
printed on the ID card or encoded to
the ID card.
Records about credential badges (such
as smart cards) that are (1) based on
the HSPD-12 standards for
identification cards issued to Federal
employees, contractors, and affiliates,
and (2) used to verify the identity of
individuals seeking physical access to
Federally controlled Government
facilities, and logical access to
Government information systems.
Also referred to as Common Access
Cards (CAC) cards, Personal Identity
Verification (PIV) cards, and Homeland
Security Presidential Directive 12
(HSPD-12) credentials.

01/105.0.B

09-03-2025

IDENTIFICATION
CREDENTIALS
FILES

B. Identification Cards
Records about credential badges (such
as smart cards) that are (1) based on

Temporary. Destroy
immediately upon
expiration,

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 77

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

the HSPD-12 standards for
identification cards issued to Federal
employees, contractors, and affiliates,
and (2) used to verify the identity of
individuals seeking physical access to
Federally controlled Government
facilities, and logical access to
Government information systems.
Also referred to as Common Access
Cards (CAC) cards, Personal Identity
Verification (PIV) cards, and Homeland
Security Presidential Directive 12
(HSPD-12) credentials.

confiscation, or
return.
[GRS 5.6-121] DAAGRS-2017-0006-0017
(N 12-24b, N 8-4b)

01/105.1

TEMPORARY AND
LOCAL FACILITY
IDENTIFICATION
AND CARD
ACCESS RECORDS

Temporary employee, contractor, and
occasional visitor facility and network
identification access card and identity
management system records.
Identification verification credentials
issued by facility or building managers
to provide local verification credentials
and cards issued by facility or building
managers to provide local
identification and access. Includes:
• temporary identification cards issued
to temporary employees,
contractors, and occasional visitors
who do not meet the FIPS
201 Standard requirements for PIV
issuance
• supplemental cards issued to access
elevators
• personnel identification records
stored in an identity management
system for temporary card issuance
• parking permits

Temporary. Destroy
upon immediate
collection once the
temporary credential
or card is returned for
potential reissuance
due to nearing
expiration or not to
exceed 6 months from
time of issuance or
when individual no
longer requires access,
whichever is sooner.
[GRS 5.6-130] DAAGRS-2021-0001-0006

01/105.3.A

UNCLAIMED
PERSONAL

A. Records for property valued over
$500.

Temporary. Destroy
when 3 years old or 3

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Loss statements; Lost-and-found logs and
release forms; Receipts; reports
Page 78

NRRS 1441.1 NASA Records Retention Schedules
Item

Name
PROPERTY
RECORDS

Description

Retention

Records accounting for nonGovernment, personally owned
property lost, abandoned, unclaimed,
or believed stolen on premises owned
or leased by the Federal Government.

years after the date
title to the property
vests in the
government.
[GRS 5.6-060] DAAGRS-2017-0006-0007

01/105.3.B

UNCLAIMED
PERSONAL
PROPERTY
RECORDS

B. Records for property valued at $500 Temporary. Destroy
or less.
30 days after the
property is found.
Records accounting for non[GRS 5.6-061] DAAGovernment, personally owned
GRS-2017-0006-0008
property lost, abandoned, unclaimed,
or believed stolen on premises owned
or leased by the Federal Government.

01/106.0.A

FIREARMS ACCOUNTABILITY
/ QUALIFICATION

A. Records of acquisitions of firearms.

Temporary. Destroy 1
year after firearm is
destroyed or
transferred.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
12-10)

01/106.0.B

FIREARMS ACCOUNTABILITY
/ QUALIFICATION

B. Certificate to carry firearms.

Temporary. Destroy 1
year after termination
of certificate.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
12-11)

01/106.0.C

FIREARMS ACCOUNTABILITY

C. Data relating to individual
qualifications, training, and

Temporary. Cutoff
after termination of

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Loss statements; Lost-and-found logs and
release forms; Receipts; reports

Page 79

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

and
QUALIFICATION

maintenance of proficiency in the use
of firearms.

individual. Destroy 5
years after cutoff.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
12-12)

01/106.0.D

UNIFORM AND
EQUIPMENT
TRACKING
RECORDS

D. Records tracking uniforms and
equipment issued to security
personnel, including:
• firearms (type, serial number,
manufacturer, caliber, firearm
registration
date, storage location data, etc.)
• communication devices issued to
security
personnel such as mobile radios and
walkie-talkies
• body armor such as bullet-proof
vests
• police baton and holder
• handcuffs and keys

Temporary. Destroy 3
months after return of
equipment.
[GRS 5.6-030] DAAGRS-2021-0001-0002

01/108.0

INFORMATION
SECURITY
VIOLATIONS
RECORDS

Case files about investigating alleged
violations of executive orders, laws, or
agency regulations on safeguarding
national security information. Includes
allegations referred to the Department
of Justice or Department of Defense.
Includes final reports and products.

Temporary. Destroy 5
years after close of
case or final action,
whichever occurs
sooner.
[GRS 5.6-200] DAAGRS-2017-0006-0027
(N 12-22, N 12-21)

Public Notes

Content Types/Description Continued

Exclusion 1: Documents placed in
Official Personnel Folders. GRS 2.2,
Employee Management Records
covers these records.
Exclusion 2: Records of any
subsequent investigations are covered
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 80

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 7 years old.
[GRS 5.6-210] DAAGRS-2017-0006-0028

NRRS 3.33, Employee
Training Records,
covers records on
mandatory employee
training about insider
threats.

Briefing materials and presentations;
Correspondence related to data gathering;
Implementation guidance; Periodic
inventory of all information, files, and
systems; Plans or directives and supporting
documentation, such as: independent and
self-assessments, corrective action plans,
evaluative reports; Procedures, operational
manuals, and related development records;
Status reports

Temporary. Destroy
25 years after close of
inquiry.
[GRS 5.6-220] DAAGRS-2017-0006-0029

Exclusion: Records of
any subsequent
investigations are
covered under agencyspecific schedules, such
as Office of the
Inspector General
schedules.

Temporary. Destroy
when 25 years old.
[GRS 5.6-230] DAAGRS-2017-0006-0030

Exclusion: Case files of
any subsequent
investigations are
covered under agencyspecific schedules, such
as Office of the
Inspector General
schedules.

under agency-specific schedules, such
as Office of the Inspector General
schedules.
01/108.2.A

INSIDER THREAT

A. Insider threat administrative and
operations records.
Records about insider threat program
and program activities.

01/108.2.B

INSIDER THREAT

B. Insider threat inquiry records.
Records about insider threat program
inquiries initiated or triggered due to
derogatory information or occurrence
of an anomalous incident. Includes
initiated and final reports, referrals,
and associated data sets.

01/108.2.C

INSIDER THREAT

C. Insider threat information
Data collected and maintained by
insider threat programs undertaking
analytic and risk-based data collection
activities to implement insider threat
directives and standards. Includes, but
is not limited to: Counterintelligence
and security information, Information
assurance information, Human
resources information, Investigatory
and law enforcement information,
Public information

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Agency, bureau, or department data; Court
records; Disciplinary files; Enterprise audit
data which is user attributable; Facility
access records, including visitor records;
Financial disclosure filings; Foreign contact
reports; Generic open source and social
media data; Intelligence records; Levels of
network access; Levels of physical access;
Medical records/data; Outside work and
activities requests; Payroll and voucher
files; Personal biographical and
identification data, including U.S.
Government name check data; Personal
contact records; Personnel files; Personnel
security files; Personnel usernames and
aliases; Polygraph examination reports;
Page 81

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued
Print logs; Private industry data; Referral
records; Security violation files; Statements
of complainants, informants, suspects, and
witnesses; Travel records; Unauthorized
use of removable media

01/108.2.D

INSIDER THREAT

D. Insider threat user activity
monitoring (UAM) data
User attributable data collected to
monitor user activities on a network to
enable insider threat programs and
activities to: identify and evaluate
anomalous activity involving National
Security Systems (NSS), identify and
assess misuse (witting or unwitting), or
exploitation of NSS by insiders,
support authorized inquiries and
investigations

01/111.0.A

09-03-2025

ACCOUNTABILITY
AND CONTROL

Temporary. Destroy
when 10 years old or if
inquiry, 25 years after
inquiry close.
[Retention meets
NASA business need
per SMEs.]
[GRS 5.6-240] DAAGRS-2017-0006-0031

Exclusion: Records of
any subsequent
investigations are
covered under agencyspecific schedules, such
as Office of the
Inspector General
schedules.
Legal authority: CNSSD
No. 504, 4 February
2014

A. ACCESS TO CLASSIFIED AND
CONTROLLED UNCLASSIFIED RECORDS
Including records regarding FOIA, PA,
and MDR

Temporary. Destroy
or delete 5 years after
date of last entry, final
adjudication by
courts, or final action
Records documenting identity, internal by agency (such as
routing, and final disposition of
downgrading, transfer
classified documents. Also, records
or destruction of
documenting control points and
related classified
accountability for information relating documents, or release
to access requests.
of information from
controlled unclassified
status), as may apply,
whichever is later.
[GRS 4.2-040] DAAGRS-2019-0001-0003

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

agent and researcher files; forms
accompanying documents to ensure
continuing control, showing names of
people handling the documents, intraoffice routing, and comparable data; forms,
registers, ledgers, logs, and tracking
systems documenting requester identity
and contact information, request date, and
nature or purpose of request; inventories
of controlled records

Page 82

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/111.0.B.01

ACCOUNTABILITY
AND CONTROL

B. CLASSIFIED DOCUMENTS
1. INFORMATION ACCESS AND
PROTECTION TRACKING AND
CONTROL RECORDS

Temporary. Destroy 2
years after last form
entry, reply, or
submission; or when
associated documents
are declassified or
destroyed, or when
authorization expires;
whichever is
appropriate.
[GRS 4.2-030] DAAGRS-2019-0001-0002
(N 12-3)

records documenting receipt, internal
routing, dispatch, and destruction of
unclassified records; requests and
authorizations for individuals to have
access to classified files; tracking databases
and other records used to manage overall
program

01/111.0.B.02

ACCOUNTABILITY
AND CONTROL

B. CLASSIFIED DOCUMENTS
2. ACCESS CONTROL RECORDS

Temporary. Destroy 2
years after last form
entry, reply, or
submission; or when
associated documents
are declassified or
destroyed.
[Retention meets
NASA business need
per SMEs.]
[GRS 4.2-031] DAAGRS-2013-0007-0020

comparable data used to control access
into classified document containers; names
or other personal identifiers of individuals
who know combinations; safe and padlock
combinations

01/111.0.B.03

ACCOUNTABILITY
AND CONTROL

B. CLASSIFIED DOCUMENTS
3. RECORDS RELATING TO CLASSIFIED
OR CONTROLLED UNCLASSIFIED
DOCUMENT CONTAINERS

Temporary. Destroy 2
years after last form
entry, reply, or
submission; or when
associated documents
are declassified or
destroyed.

Includes forms placed on safes,
cabinets, or vaults that record
opening, closing, and routine checking
09-03-2025

Public Notes

Content Types/Description Continued

Note: Forms involved
in investigations are
not covered by this
item. They are instead
retained according to
the schedule item for
records of the
investigation.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 83

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

of container security such as SF-701
and SF-702.

[Retention meets
NASA business need
per SMEs.]
[GRS 4.2-032] DAAGRS-2016-0002-0003

01/112.0.A

SECURITY
CLASSIFICATION
SYSTEMS

A. AUTOMATIC AND SYSTEMATIC
DECLASSIFICATION REVIEW PROGRAM
RECORDS
Files related to the review of
permanent records in anticipation of
automatic declassification at 25, 50, or
75 years per Executive Order 13526,
and the periodic review of records
exempted from automatic
declassification. Files include program
records documenting declassification
decision.

Temporary.
Destroy/delete after
conducting next
review or when
subject records are
transferred to NARA.
[GRS 4.2-100] DAAGRS-2020-0002-0001

01/112.0.B

SECURITY
CLASSIFICATION
SYSTEMS

B. FUNDAMENTAL CLASSIFICATION
GUIDANCE REVIEW FILES
Reports, significant correspondence,
drafts, received, comments, and
related materials responding to
“fundamental classification guidance
review” as required by Executive Order
13526 Section 1.9.

Temporary. Destroy 5
years after report is
submitted to ISOO.
[GRS 4.2-110] DAAGRS-2013-0007-0011

01/113.0

INDUSTRIAL
SECURITY FILES

Documents relating to the security
requirements of contracts as part of
the National Industrial Security
Program.

Temporary. Destroy 3
years after contract
close or when no
longer needed,
whichever is later.
[DAA-0255-20220003-0002]

09-03-2025

Public Notes

Content Types/Description Continued

Note: This item does
not cover reports and
correspondence
received at the
Information Security
Oversight Office
(ISOO).

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 84

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/114.0.A.01

VISITOR
PROCESSING
RECORDS

A. VISITORS

Temporary. Destroy
when 5 years old.
[GRS 5.6-110] DAAGRS-2017-0006-0014
(N 12-15)

SORN - NASA 10SECR

VISITOR
PROCESSING
RECORDS

A. VISITORS

Temporary. Destroy
when 2 years old.
[GRS 5.6-111] DAAGRS-2017-0006-0015

SORN - NASA 10SECR

01/116.0.A.1

FACILITY
SECURITY

A. SENSITIVE COMPARTMENTED
INFORMATION (SCIF)
1. Sensitive Compartmented
Information Facility (SCIF)
accreditation records
Physical security plans for SCIF
construction, expansion, or
modification.

Temporary. Destroy
when superseded by
subsequent SCIF
accreditation.
[Retention meets
NASA business need
per SMEs]
[GRS 5.6-140] DAAGRS-2017-0006-0019

Construction Security Plan (CSP); Initial
Fixed Facility Checklist; Pre-accreditation
inspection report; TEMPEST Checklist

01/116.0.A.2

FACILITY
SECURITY

A. SENSITIVE COMPARTMENTED
INFORMATION (SCIF)
2. Sensitive Compartmented
Information Facility (SCIF) inspection
records.
Inspection records required by
Intelligence Community Directive (ICD)
705.

Temporary. Destroy
when superseded.
[Retention meets
NASA business need
per SMEs]
[GRS 5.6-150] DAAGRS-2017-0006-0020

Accreditation authorization documents; Coutilization approvals; Copies of any waivers
granted by the Cognizant Security Authority
(CSA); Emergency Action Plans; Fixed
Facility Checklist; Inspection reports,
including Technical Surveillance Counter
Measures (TSCM) reports, for the entire
period of SCIF accreditation; Memoranda of
agreements (MOAs); Operating

01/114.0.A.02

09-03-2025

Registers or logs recording names of
outside contractors, service personnel,
foreign national and other visitors,
employees admitted to areas, and
report on vehicles and passengers.
1. Areas requiring highest level
security awareness.

Registers or logs recording names of
outside contractors, service personnel,
foreign national and other visitors,
employees admitted to areas, and
report on vehicles and passengers.
2. All other facility security areas.

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 85

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued
procedures; Special Security
Officer/Contractor Special Security Officer
(SSO/CSSO) appointment letters

01/116.0.B.1

FACILITY
SECURITY
ASSESSMENT
RECORDS

B. FACILITY SECURITY ASSESSMENT
RECORDS
1. Areas requiring highest level
security awareness.
Includes areas designated by the
Interagency Security Committee as
Facility Security Level V.

Temporary. Destroy 5
years after updating
the security
assessment or
terminating the
security awareness
status, whichever is
sooner.
Surveys and inspections of security
[GRS 5.6-080] DAAand safety measures at Government or GRS-2017-0006-0010
privately owned facilities assigned a
security awareness status by
Government agencies.

facility notes; inspector notes and reports;
vulnerability assessments

01/116.0.B.2

FACILITY
SECURITY
ASSESSMENT
RECORDS

B. FACILITY SECURITY ASSESSMENT
RECORDS
2. All other facility security areas

facility notes; inspector notes and reports;
vulnerability assessments

Reports of surveys and inspections of
facilities assigned security cognizance
by Government agencies, and related
documents.
Surveys and inspections of security
and safety measures at Government or
privately owned facilities assigned a
security awareness status by
Government agencies.
01/117.0.A

SAFETY FILES PROPERTY

A. INSPECTING OFFICE
Safety inspection and maintenance
records for all NASA real and personal
property.

09-03-2025

Temporary. Destroy 3
years after updating
the security
assessment or
terminating the
security awareness
status, whichever is
sooner.
[GRS 5.6-081] DAAGRS-2017-0006-0011

Temporary. Destroy 5
years after disposal.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
21-6)

Note: Payload Safety
Data Files/Records are
maintained under AFS
8680 See Schedule 8
for records created in
this series.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 86

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/117.0.B

SAFETY FILES PROPERTY

B. ALL OTHER OFFICES/COPIES

Temporary. Destroy
when 4 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Safety inspection and maintenance
records for all NASA real and personal
property.
01/117.5

SAFETY
ACTIVITIES
RECORDS

Records, regardless of format, of
safety activities by designated
organizational personnel other than
the office of functional responsibility
for the safety program, including
Supervisor Safety Visit records,
minutes of periodic safety meetings,
fire extinguisher location logs, and
related materials. Internal
organizational safety activities records
would be included in this item. Cutoff
date is based on date of document,
activity, or entry in log.

Temporary. Cutoff at
the end of the fiscal or
calendar year.
Destroy 3 years after
cutoff or when no
longer needed for
business purposes,
whichever is later.
[DAA-0255-20160001]

01/118.0

GROUND-BASED
PRESSURE
SYSTEMS
RECORDS

Reports and correspondence related
to design, inspection, and certification
of Ground-Based Pressure Systems.
Records may include Inspection
reports, Pressure System Condition
Reports Category C, Low Energy/Low
Risk Requests, Pressure Systems
Design Review Records, Waivers, and
Weld/Braze Inspection Reports.
Certification packages include active
and superseded records. Inspection
and re-certification dates are based on
NASA inspection table requirements.
Cutoff date is date of document.

Temporary. Destroy
when 25 years old.
[DA: N1-255-99-3]
[DA: N1-255-09-1]

01/119.5.A

SAFETY
CONCERNS AND
SUGGESTIONS
REPORTING

A. OFFICE OF PRIMARY
RESPONSIBILITY

Temporary. Destroy
or delete 1 year after
suggestion disposition
or when no longer

09-03-2025

Public Notes

Content Types/Description Continued

Note: If Pressure
Vessels and Systems
ceases to exist and
records are at least 3
years old, early
destruction of records
can be requested
through NASA Records
Officer at
Headquarters.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 87

NRRS 1441.1 NASA Records Retention Schedules
Item

01/119.5.B

01/120.0.A.01

Name

Description

Retention

Records and reports, regardless of
format, on employee safety concerns
and suggestions. Records consist of
safety concerns, unexpected
occurrences, and related beneficial
safety suggestions. EXCLUDING facility
repairs or maintenance requests that
are reported to the Center’s safety
organization.

needed for business
purposes, whichever is
later.
[DAA-0255-20160002]

SAFETY
CONCERNS AND
SUGGESTIONS
REPORTING

B. ALL OTHER OFFICES AND COPIES

Temporary. Cutoff at
end of fiscal or
calendar year.
Destroy 90 days after
cutoff or when no
longer needed for
business purposes,
whichever is later.
[DAA-0255-20160002]

SAFETY REPORTS
/ RECORDS

A. NASA SAFETY REPORTS - ANNUAL
Statistical reports, surveys on loss and
injuries compiled by Headquarters
from reports described in B of this
item. (This is typically an annual
report that can, but is not limited to,
include hardware loss, and more
information/data than DoL report
requires.)

Records and reports, regardless of
format, on employee safety concerns
and suggestions. Records consist of
safety concerns, unexpected
occurrences), and related beneficial
safety suggestions. EXCLUDING facility
repairs or maintenance requests that
are reported to the Center’s safety
organization.

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 15 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]
(N 21-4)

1. Headquarters.
01/120.0.A.02

09-03-2025

SAFETY REPORTS
/ RECORDS

A. NASA SAFETY REPORTS - ANNUAL
Statistical reports, surveys on loss and
injuries compiled by Headquarters
from reports described in B of this
item. (This is typically an annual

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 88

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Destroy
when 15 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]
(N 21-3)

Note: 01-17-02, NASA
Forms 344 and 345 no
longer exist and have
not been used for
many years. (THIS IS
AN INACTIVE SERIES OF
RECORDS.)

Temporary. Destroy
when 12 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Note: 01-17-02, NASA
Forms 344 and 345 no
longer exist and have
not been used for
many years. (THIS IS
AN INACTIVE SERIES OF
RECORDS.)

Content Types/Description Continued

report that can, but is not limited to,
include hardware loss, and more
information/data than DoL report
requires.)
2. Centers (feeder reports to HQ).
01/120.0.B.01

SAFETY REPORTS
/ RECORDS

B. SAFETY PROGRAM REPORTS
Statistical reports from Centers
regarding injuries and accidents, such
as NASA Forms 344 and 345.
1. Headquarters.

01/120.0.B.02

SAFETY REPORTS
/ RECORDS

B. SAFETY PROGRAM REPORTS
Statistical reports from Centers
regarding injuries and accidents, such
as NASA Forms 344 and 345.
2. Centers and all other
offices/copies.

01/120.0.D

SAFETY REPORTS
/ RECORDS

D. PROTECTIVE AND PREVENTIVE
MEASURES REPORTS

See Schedule Item
01/116.
[DA: N1-255-09-1] (N
21-7)

01/120.0.E

SAFETY REPORTS
/ RECORDS

E. SAFETY AND RELIABILITY REPORTS

Temporary. Cutoff
when the risk/ safety
assessment/analysis is
complete/inactive.
Destroy when 15
years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Files consist of Safety & Reliability
Reports including Hazard Reports and
Risk Assessments relating to the KSC
Ground Support Equipment that
interfaces with the flight hardware.
Files contain, but are not limited to:
Preliminary-, KSC-Hazard Reports; ESR, Mission Safety-, Safety-, and
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 89

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

System/Subsystem-Assessments;
System Safety Review Panel Issues;
System Assurance, Failure Mode &
Effects-Analyses; Critical Items Lists;
Design Review Reports; and, Criticality
Assessments.
01/121.5.A

MISHAP
INVESTIGATION
RECORDS

INVESTIGATION RECORDS OF
SIGNIFICANT MISHAPS

Permanent. Cutoff
when investigation is
closed. Transfer to
Mishap investigation case files for all
National Archives 20
mission-related Class A and B mishaps years after cutoff.
as well as mission-related high visibility [DAA-0255-2023close
0001-0001]
call investigations. Records include,
but are not limited to, Mishap
Investigation Board Files, final reports,
corrective action
plans, and required recordkeeping
elements outlined in NASA’s mishap
investigation directives.

01/121.5.B

MISHAP
INVESTIGATION
RECORDS

INVESTIGATION RECORDS OF ALL
OTHER MISHAPS
Mishap investigation case files for all
NON-mission related Class A and B
mishaps, Class C and D mishaps, close
calls, and non-reportable incidents.

01/123.0

09-03-2025

SPECIAL PERMIT
FILES

Temporary. Cutoff
when investigation is
closed. Destroy 20
years after cutoff.
[DAA-0255-20230001-0002]

Requests for permits to operate and
Temporary. Destroy
handle special type machines and tools on expiration of
controlled by manufacturers.
permit or when
superseded.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
21-8)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 90

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/124.0

HEALTH PHYSICS
AND PROCESS
CONTROL DATA
LOGS

Records of Health Physics Daily Logs,
Water Activity Analysis Logs, GeigerMueller Analysis Logs, Air Sample
Analysis Logs, Daily Routine Health
Physics Logs, Background and
Efficiency Logs, Portable Survey
Instrument Calibration Logs, and
Source Movement, Inventory and Leak
Test Logs.

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
21-9)

01/125.0.A

SAFETY
A. OFFICE DEVELOPING THE
STANDARDS FILES STANDARDS
Documents created in the
development of safety standards and
practices in developmental and
production operations; the safety
location, design, layout, and
construction of facilities where fuels,
propellants, or other hazardous
materials are handled or operations
are exposed to ignition hazards; the
safe handling, storage, and movement
of hazardous materials; and other
areas requiring safety standards. The
files include recommendations,
coordination actions, studies, and
other actions taken to establish
standards.

01/125.0.B

09-03-2025

SAFETY
B. ALL OTHER OFFICES/COPIES
STANDARDS FILES
Documents created in the
development of safety standards and
practices in developmental and
production operations; the safety
location, design, layout, and
construction of facilities where fuels,
propellants, or other hazardous

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 10 years old or
when superseded or
obsolete, whichever is
sooner.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
21-1)

Temporary. Destroy 2
years after
superseded or
obsolete, whichever is
sooner.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 91

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

See individual items
listed separately by
Record
Series/Category.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Note: Occupational
Safety and Health
Administration (OSHA)
records are maintained
under AFS 8720. See
Schedule 8 for records
created in this series.

SORN - NASA 10HIMS

materials are handled or operations
are exposed to ignition hazards; the
safe handling, storage, and movement
of hazardous materials; and other
areas requiring safety standards. The
files include recommendations,
coordination actions, studies, and
other actions taken to establish
standards.
01/126.0.A

HEALTH AND
OCCUPATIONAL
MEDICINE
RECORDS

A. NASA HEALTH INFORMATION
MANAGEMENT SYSTEM - NASA 10
HIMS
NASA Civil Service employees and
applicants; other agency civil service
and military employees working at
NASA; visitors to centers; onsite
contractor personnel who receive job
related examinations, have mishaps or
accidents, or come to the clinic for
emergency or first aid treatment.

01/126.0.B

HEALTH AND
OCCUPATIONAL
MEDICINE
RECORDS

B. SPACE FLIGHT PERSONNEL AND
THEIR FAMILIES

Permanent. See
Schedule 8.

Note: Occupational
Safety and Health
Administration (OSHA)
records are maintained
under AFS 8720. See
Schedule 8 for records
created in this series.

01/126.0.C.01

HEALTH AND
OCCUPATIONAL
MEDICINE
RECORDS

C. OCCUPATIONAL INJURY AND
ILLNESS PROGRAM RECORDS
Records documenting the planning,
management, reporting, and routine
operations undertaken by
occupational health and safety
organizations. Includes:

Temporary. Destroy
when 6 years old.
[GRS 2.7-020] DAAGRS-2017-0010-0002

Note: Occupational
Safety and Health
Administration (OSHA)
records are maintained
under AFS 8720. See
Schedule 8 for records
created in this series.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 92

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
30 years after
employee separation
or when the Official
Personnel Folder
(OPF) is destroyed,
whichever is longer.
[GRS 2.7-060] DAAGRS-2017-0010-0009

SORN - NASA 10HIMS

SORN - NASA 10HIMS

• miscellaneous reports, annual
summaries or reports to the Secretary
of Labor
• correspondence with internal agency
offices
01/127.0.A.01

EMPLOYEE
A. Occupational individual medical
HEALTH RECORDS case files
1. Long Term Records
These records are also referred to as
Employee Medical Folders (EMFs),
Occupational Safety and Health
Administration (OSHA) medical
records, and medical surveillance
records.
OPM determines which records are
long-term and which are short-term
records. For guidance on which
records qualify for this category, follow
OPM guidance.
Exclusion: Records of claims filed
under the Federal Employees
Compensation Act (FECA) are covered
under GRS 2.4, items 100 and 101.

Exclusion: Individual
non-occupational
medical records are
covered by item
01/127.0.B.01.
Note 1: While nonoccupational/patient
records pertaining to
an employee are not
required to be included
as a record within the
individual occupational
medical case files,
under certain
conditions, copies of
such records are
occupationally-related
and, in those cases,
may be included in the
individual occupational
medical case files. (5
CFR 293.504)
Note 2: For transferred
employees subject to
OPM’s requirements,
see 5 CFR Part 293,
Subpart E, Employee
Medical File System
Records, for

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 93

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

implementing
instructions.
Note 3: For separated
employees subject to
OPM’s requirements,
see 5 CFR Part 293,
Subpart E, Employee
Medical File System
Records, for
implementing
instructions.
01/127.0.A.02

EMPLOYEE
A. Occupational individual medical
HEALTH RECORDS case files
2. Short-term Records
These records are also referred to as
Employee Medical Folders (EMFs),
Occupational Safety and Health
Administration (OSHA) medical
records, and medical surveillance
records.

Temporary. Destroy 1
year after employee
separation or transfer.
[GRS 2.7-061] DAAGRS-2017-0010-0010

SORN - NASA 10HIMS

Temporary. Destroy
60 years after
retirement to NARA
Records Storage
Facility.
[GRS 2.7-062] DAAGRS-2017-0010-0011

SORN - NASA 10HIMS

OPM determines which records are
long-term and which are short-term
records. For guidance on which
records qualify for this category, follow
OPM guidance.
01/127.0.A.03

09-03-2025

EMPLOYEE
A. INDIVIDUAL HEALTH CASE FILES HEALTH RECORDS EMPLOYEE MEDICAL FOLDER (EMF)
3. Individual Employee Health Case
Files created prior to establishment of
the EMF system that has been retired
to an FRC.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 94

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/127.0.B.01

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
1. Non-occupational individual
medical case files
Records of treatment or examination
created and maintained by a health
care facility or dispensary
documenting an individual's medical
history, physical condition,
vaccinations, and first-aid visits for
nonwork related purposes.

01/127.0.B.03

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
Individual non-occupational health
records in this series include forms,
correspondence, and other
documents, including summary
records, documenting an individual
employee's medical history, physical
condition and visits to Government
health facilities, or clearance by
Government medical staff, for nonwork related purposes, EXCLUDING
records covered by A. above.

Public Notes

Content Types/Description Continued

Temporary. Destroy
10 years after the
most recent
encounter.
[GRS 2.7-070] DAAGRS-2017-0010-0012
(N 11-2)

SORN - NASA 10HIMS

Temporary. Cutoff at
end of calendar year.
Destroy 7 years after
cutoff.
[DAA-0255-20170008-0001]

SORN - NASA 10HIMS

3. Visitors Seeking Use of NASA
Facilities
Health and medical history
information and records that contain
results of physicals or medical
assessment.
01/127.0.B.05

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
5. Non-occupational health and
wellness program records.

09-03-2025

Temporary. Destroy 3
years after the
project/activity/ or
transaction is

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 95

NRRS 1441.1 NASA Records Retention Schedules
Item

01/127.0.B.06.A

Name

Description

Retention

Records documenting the planning,
management, reporting,
correspondence with internal agency
offices, statistical summaries, and
routine operations undertaken by
employee health service organizations
involving non-occupational worksite
health and wellness programs, such as
a lactation program, Automated
External Defibrillators (AEDs), alcohol
and drug abuse programs, and tobacco
cessation. Includes:
● health risk appraisals
● biometric testing
● health coaching
● disease management
● behavioral management
● preventive services
● fitness programs

completed or
superseded.
[GRS 2.7-080] DAAGRS-2017-0010-0013

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
6. Vaccination attestations and proof
of vaccination records.
Records attesting to an individuals’
current vaccination status and
providing proof or certification of
vaccination.

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 3 years old.
[GRS 2.7-063] DAAGRS-2021-0003-0001

A. Federal employees and contractors.
Applies only to records related to
federal employees and contractors of
the agency collecting the records.
Note: If agencies file these records in
occupational health files, use the
disposition authority for occupational
health files instead.
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 96

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/127.0.B.06.B

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
6. Vaccination attestations and proof
of vaccination records.
Records attesting to an individuals’
current vaccination status and
providing proof or certification of
vaccination.

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 30 days old.
[GRS 2.7-064] DAAGRS-2021-0003-0002

B. Visitors.
Includes federal employees and
contractors visiting from other
agencies.
01/127.0.B.07.A

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
7. Symptom screening and testing
records.
Records related to screening and
testing intended to detect a possible
communicable or infectious disease, if
collected. Includes:
● symptom check/screening data
● testing records/results

Temporary. Destroy
when 1 year old.
[GRS 2.7-065] DAAGRS-2021-0003-0003

A. Federal Employees.
Applies only to records related to
federal employees of the agency
collecting the records.
01/127.0.B.07.B

EMPLOYEE
B. NON-OCCUPATIONAL HEALTH
HEALTH RECORDS RECORDS
7. Symptom screening and testing
records.
Records related to screening and
testing intended to detect a possible

09-03-2025

Temporary. Destroy
when 30 days old.
[GRS 2.7-066] DAAGRS-2021-0003-0004

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 97

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

communicable or infectious disease, if
collected. Includes:
● symptom check/screening data
● testing records/results
B. Contractors and visitors.
Includes federal employees that are
visiting from another agency.
01/127.0.C.01

EMPLOYEE
ASSISTANCE
PROGRAM (EAP)

C. EMPLOYEE ASSISTANCE PROGRAM
(EAP) COUNSELING RECORDS.
Records of individuals who have
sought or been referred to counseling
services provided through the
Employee Assistance Program (EAP).
May include records of family
members and dependents.
1. Records not related to
performance or conduct.
Records documenting nature of an
individual's problem and participation
in a treatment or rehabilitation
program. Records may include
documentation of treatment by a
private therapist or a therapist at a
federal, state, local government, or
private institution. Includes:
● Privacy Act and signed written
consent forms
● psychosocial history and
assessments
● medical records
● correspondence with the client
● clinical and education interventions
● records of attendance at treatment,
kinds of treatment, and counseling
programs

09-03-2025

Temporary. Destroy 7
years after
termination of
counseling for adults
or 3 years after a
minor reaches the age
of majority, or when
the state-specific
statute of limitations
has expired for
contract providers
subject to state
requirements.
[GRS 2.7-091] DAAGRS-2017-0010-0015

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10HIMS

Page 98

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

● identity and contact information of
treatment providers
● name, address, and phone number
of treatment facilities
● notes and documentation of internal
EAP counselors
● insurance data
● intervention outcomes
01/127.0.C.02

EMPLOYEE
ASSISTANCE
PROGRAM (EAP)

C. EMPLOYEE ASSISTANCE PROGRAM
(EAP) COUNSELING RECORDS
Records of individuals who have
sought or been referred to counseling
services provided through the
Employee Assistance Program (EAP).
May include records of family
members and dependents.
2. Records related to employee
performance or conduct.
Records of counseling services
provided through the EAP for
performance or conduct reasons.
Records include documentation of:
● leave and attendance
● performance
● alleged inappropriate behavior or
workplace violence
● reason for referral
● management interventions
● illegal drug or alcohol use
* test results for use of illegal drugs
* test results for alcohol consumption
on the job
* substance abuse assessment,
treatment, aftercare, and monitoring
records

09-03-2025

Temporary. Destroy
once employee has
met condition(s)
specified by
agreement or adverse
action or
performance-based
action case file has
been initiated.
[GRS 2.7-090] DAAGRS-2017-0010-0014

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10HIMS

Page 99

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Note: GRS 2.3, Employee Relations
Records, covers adverse action files
under item 061 and performancebased action files under item 062.
01/127.7.0.A

MEDICAL
QUALITY
ASSURANCE
RECORDS

A. Medical incident investigations
Records of medical incidents and
subsequent investigations occurring in
the NASA healthcare system

Temporary. Retained
by Chief Health and
Medical Officer.
Destroy 20 years after
date of incident.
[DAA-0255-20110002-0001]

SORN - NASA 10HIMS

01/127.7.B.01.A

MEDICAL
QUALITY
ASSURANCE
RECORDS

B. Health Care Provider Credentialing
and Privileging Records
Records may include individual’s
name, address, date of birth, social
security number, name of medical or
professional school attended and year
of graduation. Records may also
contain information involving the
individual’s license, registration or
certification by a State licensing board
and/or national certifying body,
citizenship, honor and awards,
professional performance, experience,
judgment, education qualifications,
Drug Enforcement Administration
certification, evaluation of clinical
and/or technical skills, and
involvement in any administrative,
professional or judicial proceedings.

Temporary. Retain
onsite at Center of
Service. Destroy 15
years after employee
separation.
[DAA-0255-20110002-0002]

SORN - NASA 10HIMS

1. Credentialing records
(a) Professional credentials of
licensed and unlicensed healthcare
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 100

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

providers employed by NASA health
facilities.
01/127.7.B.01.B

MEDICAL
QUALITY
ASSURANCE
RECORDS

B. Health Care Provider Credentialing
and Privileging Records
Records may include individual’s
name, address, date of birth, social
security number, name of medical or
professional school attended and year
of graduation. Records may also
contain information involving the
individual’s license, registration or
certification by a State licensing board
and/or national certifying body,
citizenship, honor and awards,
professional performance, experience,
judgment, education qualifications,
Drug Enforcement Administration
certification, evaluation of clinical
and/or technical skills, and
involvement in any administrative,
professional or judicial proceedings.

Temporary. Destroy
when no longer
needed for applicant
selection purposes.
[DAA-0255-20110002-0003]

SORN - NASA 10HIMS

Temporary. Retained
by Chief Health and
Medical Officer.
Destroy 15 years after
employee separation.
[DAA-0255-20110002-0004]

SORN - NASA 10HIMS

1. Credentialing records
(b) Professional credentials of licensed
and unlicensed healthcare
professionals who are unsuccessful
applicants to NASA health facilities.
01/127.7.B.02

09-03-2025

MEDICAL
QUALITY
ASSURANCE
RECORDS

B. Health Care Provider Credentialing
and Privileging Records
Records may include individual’s
name, address, date of birth, social
security number, name of medical or
professional school attended and year
of graduation. Records may also
contain information involving the
individual’s license, registration or

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 101

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

certification by a State licensing board
and/or national certifying body,
citizenship, honor and awards,
professional performance, experience,
judgment, education qualifications,
Drug Enforcement Administration
certification, evaluation of clinical
and/or technical skills, and
involvement in any administrative,
professional or judicial proceedings.
2. Privileging actions (adverse actions,
impaired provider, Fair Hearings)
Records of employment actions taken
regarding licensed and unlicensed
healthcare providers, including any
adverse actions taken as a result of
impairment (inability to perform duties
due to physical or mental impairment)
or other issue.
Records that contain “Personally
Identifiable Information” must be
managed per guidance of NASA and
Federal privacy policies.
01/128.0

09-03-2025

CLINIC
SCHEDULING
RECORDS

CLINIC SCHEDULING RECORDS
• Scheduling records of clinic visits,
both occupational and nonoccupational. Includes: patient’s
name, time of appointment, and type
of work to be performed
• details for pending, confirmed, and
upcoming appointments, including
date, time, clinic, care team and
reason for visit
• notifications about appointment
updates

Temporary. Destroy
when 3 years old.
[GRS 2.7-010] DAAGRS-2017-0010-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 102

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• patient visit and other schedulingrelated statistics
01/129.0

NARCOTICS AND
SEDATIVE DRUG
RECORDS

All records on the control and
disposition of narcotic and sedative
drugs, including completed NASA
Forms 1387, describing dosages,
shipments, inventories, and
verifications.

Temporary. Destroy
when 3 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
11-11)

01/129.5.A.01

INDUSTRIAL
HYGIENE
RECORDS

A. SURVEY RECORDS
All qualitative and quantitative records
and supporting documentation of
monitoring, sampling, or measuring of
toxic or harmful chemical, physical, or
biological agents in the workplace. This
includes, but is not limited to,
analytical methodologies, calculations
and background data relevant to
interpretation of the results. Other
records created in compliance with the
most protective federal, state and
local industrial hygiene protection
statutes and regulations. Executive
Orders, and industry standards
including, but not limited to, the most
current, OSHA, NIOSH, NASA NPRs,
ACGIH, ANSI and ASHRAE standards.

Temporary. Cutoff
upon employment
termination. Destroy
75 years after cutoff.
[DAA-0255-20110005]

1. All employee-related beryllium
exposure records and supporting
documentation. See Notes 1, 2, and 4.

09-03-2025

129.5 Note 1
Examples of
documents of data files
that could be part of an
official record:
Case specific
correspondence
General and routine
correspondence
Field notes and
observations
Sampling forms and
data
Analytical
methodologies notes
Calculations, and
mathematical methods
used
Training
Background data and
information and notes
Records of Decision
(ROD)
Laboratory and all
other reports
Work sheets

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 103

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Sampling plans and
collection
methodologies
Photos
Interviews
Final reports and/or
forms
Note 2 Examples of
employee exposures
records:
Chemical exposure
evaluation
Metals exposure
evaluation
Incident or exposure
evaluation
Complaint
investigation
Ergonomic
Investigation
Indoor air quality
investigation
Noise exposure
evaluation
Heat stress evaluation
Asbestos abatement
monitoring records
All qualitative exposure
assessments
Note 4 Retention
period under these
items may be
lengthened to comply
with state or local
statutes and
regulations.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 104

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

01/129.5.A.02

INDUSTRIAL
HYGIENE
RECORDS

A. SURVEY RECORDS
All qualitative and quantitative records
and supporting documentation of
monitoring, sampling, or measuring of
toxic or harmful chemical, physical, or
biological agents in the workplace. This
includes, but is not limited to,
analytical methodologies, calculations
and background data relevant to
interpretation of the results. Other
records created in compliance with the
most protective federal, state and
local industrial hygiene protection
statutes and regulations. Executive
Orders, and industry standards
including, but not limited to, the most
current, OSHA, NIOSH, NASA NPRs,
ACGIH, ANSI and ASHRAE standards.

Temporary. Cutoff
upon employment
termination. Destroy
30 years after cutoff.
[DAA-0255-20110004]

129.5 Note 1
Examples of
documents of data files
that could be part of an
official record:
Case specific
correspondence
General and routine
correspondence
Field notes and
observations
Sampling forms and
data
Analytical
methodologies notes
Calculations, and
mathematical methods
used
Training
Background data and
information and notes
Records of Decision
(ROD)
Laboratory and all
other reports
Work sheets
Sampling plans and
collection
methodologies
Photos
Interviews
Final reports and/or
forms

2. All other employee-related exposure
records and supporting
documentation. See Notes 1, 2, and 4.

Content Types/Description Continued

Note 2 Examples of
employee exposures
records:

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 105

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Chemical exposure
evaluation
Metals exposure
evaluation Incident or
exposure evaluation
Complaint
investigation
Ergonomic
Investigation
Indoor air quality
investigation
Noise exposure
evaluation
Heat stress evaluation
Asbestos abatement
monitoring records
All qualitative exposure
assessments
Note 4 Retention
period under these
items may be
lengthened to comply
with state or local
statutes and
regulations.
01/129.5.A.03

09-03-2025

INDUSTRIAL
HYGIENE
RECORDS

A. SURVEY RECORDS
All qualitative and quantitative records
and supporting documentation of
monitoring, sampling, or measuring of
toxic or harmful chemical, physical, or
biological agents in the workplace. This
includes, but is not limited to,
analytical methodologies, calculations
and background data relevant to
interpretation of the results. Other
records created in compliance with the
most protective federal, state and

Temporary. Cutoff
annually. Destroy 75
years after cutoff.
[DAA-0255-20110003]

129.5 Note 1
Examples of
documents of data files
that could be part of an
official record:
Case specific
correspondence
General and routine
correspondence Field
notes and observations
Sampling forms and
data

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 106

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

local industrial hygiene protection
statutes and regulations. Executive
Orders, and industry standards
including, but not limited to, the most
current, OSHA, NIOSH, NASA NPRs,
ACGIH, ANSI and ASHRAE standards.
3. All non-employee related beryllium
records and supporting
documentation. See Notes 1, 3, and 4.

Public Notes

Content Types/Description Continued

Analytical
methodologies notes
Calculations, and
mathematical methods
used
Training
Background data and
information and notes
Records of Decision
(ROD)
Laboratory and all
other reports
Work sheets
Sampling plans and
collection
methodologies
Photos
Interviews
Final reports and/or
forms
Note 3 Examples of
records not related to
employees:
Process or chemical
reviews
General workplace
evaluations
Local exhaust system
evaluations
Personal Protective
Equipment evaluations
Job/Safety Hazard
Analyses
Final reports and/or
forms
Design reviews
Training

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 107

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Work authorizations
and permits
Chemical inventories
Audits, inspections,
and corrective action
plans
Equipment calibrations
Note 4 Retention
period under these
items may be
lengthened to comply
with state or local
statutes and
regulations.
01/129.5.A.04

INDUSTRIAL
HYGIENE
RECORDS

A. SURVEY RECORDS
All qualitative and quantitative records
and supporting documentation of
monitoring, sampling, or measuring of
toxic or harmful chemical, physical, or
biological agents in the workplace. This
includes, but is not limited to,
analytical methodologies, calculations
and background data relevant to
interpretation of the results. Other
records created in compliance with the
most protective federal, state and
local industrial hygiene protection
statutes and regulations. Executive
Orders, and industry standards
including, but not limited to, the most
current, OSHA, NIOSH, NASA NPRs,
ACGIH, ANSI and ASHRAE standards.
4. All other non-employee related
records and supporting
documentation. See Notes 1, 3, and 4.

09-03-2025

Temporary. Cutoff
annually. Destroy 30
years after cutoff.
[DAA-0255-20110005]

129.5 Note 1
Examples of
documents of data files
that could be part of an
official record:
Case specific
correspondence
General and routine
correspondence Field
notes and observations
Sampling forms and
data
Analytical
methodologies notes
Calculations, and
mathematical methods
used
Training
Background data and
information and notes
Records of Decision
(ROD)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 108

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Laboratory and all
other reports
Work sheets
Sampling plans and
collection
methodologies
Photos
Interviews
Final reports and/or
forms
Note 3 Examples of
records not related to
employees:
Process or chemical
reviews
General workplace
evaluations
Local exhaust system
evaluations
Personal Protective
Equipment evaluations
Job/Safety Hazard
Analyses
Final reports and/or
forms
Design reviews
Training
Work authorizations
and permits
Chemical inventories
Audits, inspections,
and corrective action
plans
Equipment calibrations
Note 4 Retention
period under these

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 109

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

items may be
lengthened to comply
with state or local
statutes and
regulations.
01/129.5.C

INDUSTRIAL
HYGIENE
RECORDS

C. Copies of any records above.

Temporary. Destroy
when no longer
needed.
[DAA-0255-20110001]

01/130.5.A

RADIATION
SAFETY,
CONTROL, AND
COMPLIANCE
RECORDS

Records maintained by Radiation
Safety Officers or Radiation Safety
Programs required for compliance with
Federal, state, or local regulations.
This includes, but is not limited to:
• Provisions of the radiation
protection program
• Surveys
• Exposure records
• Training documentation
• Calibrations
• Records of handling of radiation and
byproduct material
• Program audits
• Radiation safety committee records
• Decommissioning records

Temporary. Destroy
75 years after the
termination of the
license or program.
[DAA: 0255-20220004-0001]

01/130.5.B

RADIATION
SAFETY,
CONTROL, AND
COMPLIANCE
RECORDS

Non-ionizing Radiation Records

Temporary. Cutoff
annually. Destroy 30
years after cutoff.
[DAA: 0255-20220004-0002]

09-03-2025

All non-ionizing radiation survey
records, supporting documentation of
monitoring and measuring in the
workplace. This includes, but is not
limited to:
• Analytical methodologies
• Calculations

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 110

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• Background data relevant to
interpretation of the results.
The most current industry consensus
standards apply, including, but not
limited to, OSHA, NASA NPRs, ACGIH,
FAA, and ANSI standards.
01/133.0.A

09-03-2025

ETHICS
PROGRAM FILES

A. ETHICS PROGRAM
IMPLEMENTATION , INTERPRETATION,
COUNSELING, AND DEVELOPMENT
FILES

Temporary. Destroy 6
years following the
conclusion of an Ethics
Regulatory Review,
provision of advice to
General ethics program records.
an employee, making
a determination
Records created and maintained to
regarding outside
coordinate and manage an agency’s
employment or after
ethics program. Records relate to the such determination is
development, review, implementation, no longer in effect or
and interpretation of proposed or
applicable, or when no
established executive branch
longer needed for an
standards of ethical conduct and other active investigation;
ethics regulations; conflict of interest
whichever is later.
and other ethics related statutes and
[GRS 2.8-010] DAAExecutive Orders; and any agency
GRS-2016-0006-0001
supplemental standards of ethical
conduct and other agency ethicsrelated regulations and directives.
Includes:
• records documenting the review of
proposed or established ethics-related
statutes and regulations by ethics
program officials, including copies of
proposed legislation, comments, and
all related records.
• determinations, including advice and
counseling to individual employees,
and supporting records.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10SCCF

Page 111

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy 6
years after the waiver
or other agreed-upon
determination or
action has been issued
or undertaken, or 6
years after it is no
longer in effect, or
when no longer
needed for active
investigation,
whichever is later.
[GRS 2.8-100] DAAGRS-2014-0005-0017

Note: Ethics Pledges
SORN - NASA 10SCCF
and associated waiver
certifications are filed
in the political
appointee’s Official
Personnel Folder or
equivalent folder under
the authority of
Executive Order 13490
(Jan. 21, 2009):
Prescribing Standards
of Ethical Conduct for
Government Officers
and Employees

Temporary. Destroy
at the same time as
the employee’s last
related financial
report is destroyed or
when no longer
needed for active
investigation,
whichever is later.
[GRS 2.8-101] DAAGRS-2014-0005-0018

Note: Ethics Pledges
SORN - NASA 10SCCF
and associated waiver
certifications are filed
in the political
appointee’s Official
Personnel Folder or
equivalent folder under
the authority of
Executive Order 13490
(Jan. 21, 2009):
Prescribing Standards
of Ethical Conduct for
government Officers
and Employees

• records relating to advice and
counseling on Hatch Act matters
• records relating to requests under
agency supplemental standards of
ethical conduct for prior approval of
outside employment and activities.
01/133.0.C.01

ETHICS
PROGRAM FILES

C. ETHICS AGREEMENTS RECORDS
Records documenting the review and
issue of ethics agreements used to
remedy the appearance of potential or
actual financial conflicts of interest,
including:
1. Agreements for employees who do
not file financial disclosure reports.
Includes:
• review of recusals, resignations,
reassignments, and divestitures
• determinations
• authorizations
• waivers
• waivers of disqualifications

01/133.0.C.02

ETHICS
PROGRAM FILES

C. ETHICS AGREEMENTS RECORDS
Records documenting the review and
issue of ethics agreements used to
remedy the appearance of potential or
actual financial conflicts of interest,
including:
2. Agreements for employees who file
financial disclosure reports.
Includes:
• review of recusals, resignations,
reassignments, and divestitures
• determinations
• authorizations
• waivers

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 112

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• waivers of disqualifications
01/133.0.D

ETHICS
PROGRAM FILES

D. REFERRALS AND NOTIFICATIONS OF
VIOLATIONS OF CRIMINAL CONFLICT
OF INTEREST STATUTES AND OTHER
POTENTIAL VIOLATIONS FILES
Referrals to Inspectors General or the
Department of Justice concerning
ethics violations or suspected
violations. This item also covers
related background materials,
including copies of disciplinary and
corrective actions and disposition
documents such as declinations of
prosecution, and copies of OGE Form
202, Notification of Conflict of Interest
Referral.

Temporary. Destroy 6
years after final
disposition of the
referral to either the
IG or DOJ.
[GRS 2.8-020] DAAGRS-2014-0005-0002

SORN - NASA 10SCCF

01/133.0.E.01

ETHICS
PROGRAM FILES

E. ETHICS PROGRAM REVIEW RECORDS Temporary. Destroy 6
years after all
1. OGE Program Review Records
outstanding ethics
Records relating to OGE reviews of
program review
agency compliance with executive
deficiencies have been
branch ethics laws and regulations in
resolved or when the
such areas as financial disclosure,
documentation for the
education and training, and advice and next program review
counseling. This includes OGE
is on file, whichever is
program review reports, notes and
later.
background materials produced during [GRS 2.8-050] DAAOGE program reviews, agency 60-day
GRS-2014-0005-0006
response letters, and other follow-up
records sent to OGE on the resolution
of program deficiencies.

SORN - NASA 10SCCF

01/133.0.G

ETHICS
PROGRAM FILES

G. OFFICE OF GOVERNMENT ETHICS
PROGRAM QUESTIONNAIRE RECORDS
Questionnaires completed by ethics
officials, such as the “Annual Agency
Ethics Program Questionnaire,” the

SORN - NASA 10SCCF

09-03-2025

Temporary. Destroy 3
years after
submission.
[GRS 2.8-040] DAAGRS-2014-0005-0005

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 113

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

“Annual Agency Ethics Officer (DAEO)
Survey,” and other questionnaires and
surveys, including records created or
collected to prepare responses to
ethics program questionnaires and
surveys.
01/133.0.H

ETHICS
PROGRAM FILES

H. ETHICS TRAINING RECORDS
Records include but are not limited to:
• administration of new employee
ethics orientations. annual, and other
types of ethics training
• agency’s annual written plans
• notices about training requirements
and course offerings
• rosters of employees required to
attend and verification of training
completed
• instructor guides, handbooks,
handouts and other materials

01/133.0.I.01

ETHICS
PROGRAM FILES

I. REPORTS OF PAYMENTS ACCEPTED
FROM NON-FEDERAL SOURCES
1. Agency Reports
Reports, including the “Semiannual
Report of Payments Accepted from a
Non-Federal Source,” submitted by
agencies to the Office of Government
Ethics and reported on the OGE Form
1353 (SF 326). Reports summarize
payments made to the agency from
non-Federal sources for travel,
subsistence, and related expenses of
an employee who attends a meeting
or similar function relating to official
duties.

09-03-2025

Temporary. Destroy
when 6 years old or
when superseded,
whichever is later.
[GRS 2.6-020] DAAGRS-2016-0014-0002

SORN - NASA 10SCCF

Temporary. Destroy 3
years following
submission of the
report to OGE.
[GRS 2.8-030] DAAGRS-2014-0005-0003

SORN - NASA 10SCCF

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 114

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

01/133.0.I.02

ETHICS
PROGRAM FILES

I. REPORTS OF PAYMENTS ACCEPTED
FROM NON-FEDERAL SOURCES

Temporary. Destroy 1
year following
submission of the
report to OGE.
[GRS 2.8-031] DAAGRS-2014-0005-0004

2. Supporting Documentation
Documentation, such as statements
and forms, used to complete the
submitted reports.
01/134.0.A.01

FINANCIAL
DISCLOSURE
REPORTING FILES

A. PUBLIC FINANCIAL DISCLOSURE
REPORTS
Executive Branch Personnel Public
Financial Disclosure Reports (OGE
Form 278) (formerly SF 278), OGE
Form 278e, and related records.
1. Reports for individuals filing in
accordance with the Ethics in
Government Act, as amended (5 U.S.C.
app.) including the Stop Trading on
Congressional Knowledge Act of 2012
(STOCK Act) (Pub. L. 112-105), and not
subsequently confirmed by the U.S.
Senate.

Public Notes

Content Types/Description Continued
SORN - NASA 10SCCF

Temporary. Destroy 1
year after nominee
ceases to be under
consideration for the
position or when no
longer needed for
active investigation,
whichever is later.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.8-060] DAAGRS-2014-0005-0007

Legal Citation: 5 U.S.C. app. Section
105, 5 CFR 2634.603
01/134.0.A.02

FINANCIAL
DISCLOSURE
REPORTING FILES

A. PUBLIC FINANCIAL DISCLOSURE
REPORTS
Executive Branch Personnel Public
Financial Disclosure Reports (OGE
Form 278) (formerly SF 278), OGE
Form 278e, and related records.
2. All other reports
Legal Citation: 5 U.S.C. app. Section
105, 5 CFR part 2634.603

09-03-2025

Temporary. Destroy 6
years after receipt of
the OGE Form 278 OR
278e by the agency or
when no longer
needed for active
investigation,
whichever is later.
This disposition
instruction is

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 115

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

mandatory; deviations
are not allowed.
[GRS 2.8-061] DAAGRS-2014-0005-0008

01/134.0.A.03

FINANCIAL
DISCLOSURE
REPORTING FILES

A. PUBLIC FINANCIAL DISCLOSURE
REPORTS
Executive Branch Personnel Public
Financial Disclosure Reports (OGE
Form 278) (formerly SF 278), OGE
Form 278e, and related records.
3. Periodic transaction reports.
OGE 278-T forms filed by reporting
individuals in accordance with the
STOCK Act of 2012, and related
records.
Legal Citation: STOCK Act, Publ. L.
112-105

01/134.0.A.04

FINANCIAL
DISCLOSURE
REPORTING FILES

A. PUBLIC FINANCIAL DISCLOSURE
REPORTS
Executive Branch Personnel Public
Financial Disclosure Reports (OGE
Form 278) (formerly SF 278), OGE
Form 278e, and related records.
4. Requests to inspect or receive
copies of executive branch personnel
public financial disclosure reports or
other covered records (OGE Form 201
or agency equivalent form).

09-03-2025

Temporary. Destroy 7
years after receipt by
the agency or when
the related
subsequent OGE Form
278 (SF 278) is ready
for destruction 6 years
later. The reports may
be retained longer if
needed for active
investigation. This
disposition instruction
is mandatory;
deviations are not
allowed.
[GRS 2.8-062] DAAGRS-2014-0005-0009

Temporary. Destroy
when the requested
report is destroyed.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.8-063] DAAGRS-2014-0005-0010

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 116

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Legal Citation: 5 U.S. C. app. Section
105(b)(2)
01/134.0.B.01

FINANCIAL
DISCLOSURE
REPORTING FILES

B. CONFIDENTIAL FINANCIAL
DISCLOSURE REPORTS
Executive Branch Confidential Financial
Disclosure Reports (OGE Form 450)
and Confidential Certificates of No
New Interests (OGE Optional Form
450-A) and related records.
1. Reports for individuals not
subsequently confirmed by the U.S.
Senate.
Legal Citation: 5 CFR 2634.604

01/134.0.B.02

FINANCIAL
DISCLOSURE
REPORTING FILES

B. CONFIDENTIAL FINANCIAL
DISCLOSURE REPORTS
Executive Branch Confidential Financial
Disclosure Reports (OGE Form 450)
and Confidential Certificates of No
New Interests (OGE Optional Form
450-A) and related records.
2. All other reports
Legal Citation: 5 CFR 2634.604

09-03-2025

Temporary. Destroy 1
year after nominee
ceases to be under
consideration for the
position or when no
longer needed for
active investigation,
whichever is later.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.8-070] DAAGRS-2014-0005-0011
Temporary. Destroy 6
years after receipt of
the OGE Form 450 by
the agency, except
when the OGE Form
450 supports one or
more subsequent
Optional OGE Form
450-As then destroy 6
years after receipt of
the last related OGE
Form 450-A by the
agency, or when no
longer needed for
active investigation,
whichever is later.
This disposition
instruction is
mandatory; deviations
are not allowed.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 117

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

[GRS 2.8-071] DAAGRS-2014-0005-0012
01/134.0.B.03

FINANCIAL
DISCLOSURE
REPORTING FILES

B. CONFIDENTIAL FINANCIAL
DISCLOSURE REPORTS
Executive Branch Confidential Financial
Disclosure Reports (OGE Form 450)
and Confidential Certificates of No
New Interests (OGE Optional Form
450-A) and related records.
3. OGE Optional form 450-A Reports
Legal Citation: 5 CFR 2634.604, 5 CFR
2634.905

01/134.0.C.01

FINANCIAL
DISCLOSURE
REPORTING FILES

C. ALTERNATIVE OR ADDITIONAL
FINANCIAL DISCLOSURE REPORTS AND
RELATED RECORDS
1. Reports for individuals not
subsequently confirmed by the U.S.
Senate
Legal Citation: 5 U.S.C. app. Section
105

01/134.0.C.02

FINANCIAL
DISCLOSURE
REPORTING FILES

C. ALTERNATIVE OR ADDITIONAL
FINANCIAL DISCLOSURE REPORTS AND
RELATED RECORDS
2. All other reports

09-03-2025

Temporary. Destroy 6
years after receipt of
the OGE Form 450-A
report by the agency,
along with the
associated OGE Form
450, or when no
longer needed for
active investigation,
whichever is later.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.8-072] DAAGRS-2014-0005-0013

Note: The OGE Form
450-A, filed for up to 3
consecutive years
following the filing of
an OGE Form 450, is an
alternative disclosure
report to the OGE From
450 when there are no
new interests to be
reported by the filer.
The “supporting OGE
Form 450” cannot be
destroyed until the last
OGE From 450-A report
is ready for
destruction.

Temporary. Destroy 1
year after nominee
ceases to be under
consideration for the
position or when no
longer needed for
active investigation,
whichever is later.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.8-080] DAAGRS-2014-0005-0014
Temporary. Destroy 6
years after receipt of
the financial
disclosure report by
the agency or when

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 118

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Legal citation: 5 U.S.C. app. Section
105

Public Notes

Content Types/Description Continued

no longer needed for
active investigation,
whichever is later.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.8-081] DAAGRS-2014-0005-0015

01/134.0.D

FINANCIAL
DISCLOSURE
REPORTING FILES

D. FINANCIAL DISCLOSURE
SUPPORTING DOCUMENTATION
Supporting documentation used to
review and verify the filer’s report
submission.

Temporary. Destroy
at the same time an
individual’s related
financial disclosure
report is destroyed or
6 years after the
individual has
submitted their last
financial disclosure
report; or when no
longer needed for
active investigation,
whichever is later.
[GRS 2.8-090] DAAGRS-2014-0005-0016

background research reports; memorialized
verbal comments of filer in response to
reviewer questions; reviewer’s notes

01/136.0

RECORDS NOT
COVERED
ELSEWHERE IN
THIS HANDBOOK

RECORDS NOT COVERED ELSEWHERE
IN THIS HANDBOOK

Submit NASA Form
1418, "Proposed
Change to NASA
Records Control
Schedules," to
Installation Records
Manager for
submission to the
NASA Records Officer
for processing.
[DA: N1-255-94-1]

Unscheduled Records

01/137.0

REJECTED
RECORD OFFERS

Records offered to the National
Archives and Records Administration

See 36 CFR, SECTION
1226.26, for possible

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 119

NRRS 1441.1 NASA Records Retention Schedules
Item

09-03-2025

Name

Description

Retention

but appraised as lacking sufficient
research or other value to warrant
permanent retention or records that
do not require a SF 115. Contact
Center Records Manager or the
Agency Records Officer for more
information on this process.

donation; or destroy
immediately if records
are not wanted.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 120

NRRS 1441.1 NASA Records Retention Schedules
Schedule 2: Legal and Technical Records   
These schedules cover records pertaining to records of the Office of General Counsel, technology transfer and utilization, Scientific and Technical Information
management, export control, imagery, and information technology management and operations.  They include retention schedules from the National Archives
General Records Schedules as well as NASA-specific retention authorities.  All schedules with a temporary retention are considered media neutral, meaning they
apply to both physical and electronic records.  Consult NASA Records Management staff when dealing with records designated as permanent or for clarification
in interpretation or application of these retention schedules.
Item

Name

Description

Retention

02.002.1.A

PATENTS

A. INFRINGEMENT
Infringement case files, including
correspondence of a general nature
regarding patent infringement.

Temporary. Cutoff
after settlement of
case. Destroy when
20 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
13-11)

02/002.0.A.01

PATENT FILES

A. PATENT SOLICITATION CASE FILES
Files may include but are not limited to
the following records, including
invention disclosures (whether
patented or not) received by NASA via
another Agency through a contract;
invention dockets containing pertinent
correspondence on inactive cases,
abandoned applications, and closed
items; and invention disclosure logs
and ledgers showing reported
invention disclosure, date, disposition,
and US Patent Office action.

Temporary. Cutoff
after case is inactive.
Destroy when 10
years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-9)

Public Notes

Content Types/Description Continued

1. Files for specific invention
disclosures for which no patent
application was filed.
02/002.0.A.02

09-03-2025

PATENT FILES

A. PATENT SOLICITATION CASE FILES

Temporary. Cutoff
after patent is issued.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 121

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Files may include but are not limited to
the following records, including
invention disclosures (whether
patented or not) received by NASA via
another Agency through a contract;
invention dockets containing pertinent
correspondence on inactive cases,
abandoned applications, and closed
items; and invention disclosure logs
and ledgers showing reported
invention disclosure, date, disposition,
and US Patent Office action.

Destroy when 20
years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

2. File for specific invention
disclosures for which patent
application was filed.
02/002.0.A.03

PATENT FILES

A. PATENT SOLICITATION CASE FILES
Files may include but are not limited to
the following records, including
invention disclosures (whether
patented or not) received by NASA via
another Agency through a contract;
invention dockets containing pertinent
correspondence on inactive cases,
abandoned applications, and closed
items; and invention disclosure logs
and ledgers showing reported
invention disclosure, date, disposition,
and US Patent Office action.

Temporary. Destroy
when 1 year old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

3. Soliciting instructions to Centers
regarding procedures for soliciting.
02/002.0.B

09-03-2025

PATENT FILES

B. DETERMINATION OF RIGHTS to
Employee Inventions, including
documents pertaining to Executive
Order 10096, et seq.

Temporary. Cutoff
after case is inactive
or patent is issued.
Destroy when 25
years old.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 122

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

[DA: N1-255-94-1]
[DA: N1-255-09-1]

02/002.0.C

PATENT FILES

C. ASSISTANCE TO OTHER AGENCIES
ON PATENTS
Files include legal assistance given to
other Agencies on patent matters.

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-13)

02/002.0.D

PATENT FILES

D. PATENT-SOLICITING INSTRUCTIONS
TO JPL regarding solicitation
procedures.

Temporary. Destroy
when 1 year old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

02/002.0.E

PATENT FILES

E. ALL OTHER OFFICES/COPIES.

Temporary. Destroy
when obsolete or
superseded.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

02/002.1.A

PATENTS

A. INFRINGEMENT
Infringement case files, including
correspondence of a general nature
regarding patent infringement.

Temporary. Cutoff
after settlement of
case. Destroy when
20 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
13-11)

02/002.1.B

PATENTS

B. LICENSES RECEIVED ON PATENTS
OR PATENT APPLICATIONS

Temporary. Cutoff
after license is no

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 123

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

HEADQUARTERS ONLY - (Office of
General Counsel)

longer active. Destroy
when 10 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
13-12)

02/002.2

PATENT WAIVERS Case files on petitions for waiver of
Temporary. Destroy
patents, and all related documentation when 25 years old.
and papers.
[DA: N1-0255-94-2]
[DA: N1-0255-09-1]
(N 13-19)

02/002.3

TRADEMARK
FILES

All trademark-related records are
located under this Schedule.
Trademark files (whether registered or
not), including but not limited to
correspondence, applications, right to
use investigations, fee, renewals,
infringement case files, and
notification files.

Public Notes

Content Types/Description Continued

Temporary. Retain in
office of the
General/Chief Patent
Counsel. Destroy
when 37 years olds.
[DA: N1-255-07-1]

Records created in any and all media
by the NASA Office of General Counsel
or Center Offices of Chief Counsel,
their internal NASA clients, and NASA
contractors in the course of their
efforts to obtain federal trademark
registrations at the U.S. Patent and
Trademark Office for NASA marks.
02/003.0.A

09-03-2025

LEGAL
OPINION/ADVICE
FILES

A. ADVICE AND OPINIONS –
SIGNIFICANT ISSUES
Records of requests for and OGC or
Center OCC responses to requests for
legal interpretations, opinions, or
advice relating to a variety of issues

Permanent. Cutoff at
end of the calendar
year. Transfer to the
National Archives 30
years after the cutoff
date.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 124

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

including but not limited to partnering
methods, contract actions,
appropriations, employment
discrimination, the Freedom of
Information Act, human resources,
real property, privacy, security, grants
management, intellectual property,
export control, and international and
space-related matters. Significant
issues are those that set precedent for
NASA or have a major impact on NASA
operations. These records would
include but not be limited to formal
written opinions such as those issued
on NASA letterhead and signed by the
General Counsel, Deputy General
Counsel, Associate General Counsels,
or a Center Chief Counsel.

[DAA-0255-20140003] (N 13-3)

Public Notes

Content Types/Description Continued

Documents reflecting requests and
Office of the General Counsel (OGC) or
Center Office of the Chief Counsel
(OCC) responses to requests for
decisions on the legal sufficiency of
actions proposed by, arising within, or
referred to NASA, including definitive
legal interpretations supporting the
consistent applications of NASA
policies, applicable statutes,
regulations, and/or other authorities.
02/003.0.B

09-03-2025

LEGAL
OPINION/ADVICE
FILES

B. ADVICE AND OPINIONS – NON
SIGNIFICANT ISSUES
Records of requests for and OGC or
Center OCC responses to requests for
legal interpretations, opinions, or
advice relating to a variety of issues
including but not limited to partnering
methods, contract actions,

Temporary. Cutoff at
the end of the
calendar year.
Destroy/delete 6 years
after cutoff date.
[DAA-0255-20140003]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 125

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

appropriations, employment
discrimination, the Freedom of
Information Act, human resources,
real property, privacy, security, grants
management, intellectual property,
export control, and international and
space-related matters. Non-Significant
issues are those that do not set
precedent for NASA and do not have a
major impact on NASA operations.
Documents reflecting requests and
Office of the General Counsel (OGC) or
Center Office of the Chief Counsel
(OCC) responses to requests for
decisions on the legal sufficiency of
actions proposed by, arising within, or
referred to NASA, including definitive
legal interpretations supporting the
consistent applications of NASA
policies, applicable statutes,
regulations, and/or other authorities.
02/003.5

09-03-2025

CONTRACT
APPEALS CASE
FILES

Records of contract appeals arising
under the Contracts Dispute Act.
Includes:
• notice of appeal
• acknowledgment of notice
• correspondence
• copies of contracts, plans,
specifications, exhibits, change orders,
and amendments
• hearing transcripts
• documents received from concerned
parties
• final decisions
• other related papers

Temporary. Destroy 1
year after final
resolution.
[GRS 1.1-060] DAAGRS-2016-0001-0003
(N 17-6)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 126

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/004.0.A

CLAIM FILES

A. SPECIAL MASTER CLAIMS
Claims established when many claims
result from a single accident, incident,
or disaster.

Temporary. Cutoff
after final action on
case. Destroy when 28
years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-1)

Case files relating to claims in favor of,
or against, the Government for
damage, loss, or destruction of
property, and for personal injury or
death resulting from negligence or
wrongful acts or omissions of acts.
Included, but not limited to, are tort
claims (2 yr. statute of limitation),
maritime claims, foreign claims,
international treaties, Space Act
claims, and personal property claims.
02/004.0.B.01

CLAIM FILES

B. ROUTINE ALLOWED OR
DISALLOWED CLAIMS
1. Claims involving personal injury or
a minor.
Case files relating to claims in favor of,
or against, the Government for
damage, loss, or destruction of
property, and for personal injury or
death resulting from negligence or
wrongful acts or omissions of acts.
Included, but not limited to, are tort
claims (2 yr. statute of limitation),
maritime claims, foreign claims,
international treaties, Space Act
claims, and personal property claims.

02/004.0.B.02

09-03-2025

CLAIM FILES

B. ROUTINE ALLOWED OR
DISALLOWED CLAIMS
2. All other claims.

Public Notes

Content Types/Description Continued

Temporary. Cutoff
after final action on
the case. Destroy
when 28 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Temporary. Cutoff
after final action on
case. Destroy when 8
years old.
[DA: N1-255-94-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 127

NRRS 1441.1 NASA Records Retention Schedules
Item

02/004.0.C.01

Name

CLAIM FILES

Description

Retention

Case files relating to claims in favor of,
or against, the Government for
damage, loss, or destruction of
property, and for personal injury or
death resulting from negligence or
wrongful acts or omissions of acts.
Included, but not limited to, are tort
claims (2 yr. statute of limitation),
maritime claims, foreign claims,
international treaties, Space Act
claims, and personal property claims.

[DA: N1-255-09-1]

C. REPORTS
1. Investigative
Documents accumulated from
investigating accidents and incidents
which could, but do not, result in the
filing of a claim.

Temporary. Destroy 5
years after expiration
of pertinent statutory
period.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-4)

Public Notes

Content Types/Description Continued

Case files relating to claims in favor of,
or against, the Government for
damage, loss, or destruction of
property, and for personal injury or
death resulting from negligence or
wrongful acts or omissions of acts.
Included, but not limited to, are tort
claims (2 yr. statute of limitation),
maritime claims, foreign claims,
international treaties, Space Act
claims, and personal property claims.
02/004.0.C.02

CLAIM FILES

C. REPORTS
2. Miscellaneous
Claims reports consisting of statistical,
fiscal, and related reports on the
disposition of claims.

Temporary. Destroy
when 2 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-5)

Case files relating to claims in favor of,
or against, the Government for
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 128

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

damage, loss, or destruction of
property, and for personal injury or
death resulting from negligence or
wrongful acts or omissions of acts.
Included, but not limited to, are tort
claims (2 yr. statute of limitation),
maritime claims, foreign claims,
international treaties, Space Act
claims, and personal property claims.
02/005.0

ADMINISTRATIVE
AND COURT
LITIGATION
CASES
INVOLVING NASA

Files of cases including, but not limited
to, complaint answer, motions,
discovery, transcript of proceedings,
trial exhibits and briefs in support of
the parties' positions, together with
the working papers of the attorney
handling the case

Temporary. Destroy
20 years after final
decision or case is
settled.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
13-23)

02/006.0

SBIR/STTR
Program

Small Business Innovation Research
(SBIR) and Small Business
Technology Transfer (STTR) Case Files

Temporary. Cut off
after final action (nonselection, completion,
termination) Destroy
3 years after cutoff.
[DAA-0255-20230002]

Proposals, evaluations, and other
materials related to the review
of SBIR/STTR applications regardless of
phase or selection status.
02/007.0.D.01

TECHNOLOGY
UTILIZATION
FILES

D. TECHNICAL BRIEFS (TECH BRIEF)
Office which originated the publication
(OPR):
1. Headquarters
One record copy of each publication,
including abstract.

09-03-2025

Permanent. Transfer
to the National
Archives when 20
years old.
[DA: N1-255-94-1] (N
23-7)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 129

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/007.0.D.02

TECHNOLOGY
UTILIZATION
FILES

D. TECHNICAL BRIEFS (TECH BRIEF)
Office which originated the publication
(OPR):

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

2. Centers
Innovator's working papers (including
patent) relating to the publication,
such as feeder reports, background
materials, interim reports, notes,
correspondence, together with related
showing inception, scope, and
background.
02/007.0.D.03

TECHNOLOGY
UTILIZATION
FILES

D. TECHNICAL BRIEFS (TECH BRIEF)
Office which originated the publication
(OPR):
3. All other offices/copies.

Temporary. Destroy
when reference value
ceases or when 5
years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

02/007.0.E

TECHNOLOGY
UTILIZATION
FILES

E. TECHNICAL SUPPORT PACKAGE
(TSP) FILES
TSP files typically consist of basic
technology that has not yet been
transferred to a working/private-public
organization. Files consist of a
collection of technical documentation
related to and describing aspects of
the innovation reported in a NASA
Tech Brief (Item D. above), including
reproducible master copy (if any) and
exclusive of duplicated copies of the
TSP (if this is a patent, it is the basic
documentation).

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
23-3)

02/007.0.F.01

TECHNOLOGY
UTILIZATION
FILES

F. TU DISSEMINATION FILES
Preliminary, progress, and final reports
of publications prepared or issued by

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 130

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

contractors operating a Regional
Technology Transfer Center (RTTC);
COSMIC; or TAC, in cooperation with
NASA and other contractors assisting
the Technology Utilization Program
dissemination efforts, and related
correspondence.

[DA: N1-255-09-1] (N
23-4)

Public Notes

Content Types/Description Continued

1. Headquarters - TU Office/Program
02/007.0.F.02

TECHNOLOGY
UTILIZATION
FILES

F. TU DISSEMINATION FILES
Preliminary, progress, and final reports
of publications prepared or issued by
contractors operating a Regional
Technology Transfer Center (RTTC);
COSMIC; or TAC, in cooperation with
NASA and other contractors assisting
the Technology Utilization Program
dissemination efforts, and related
correspondence.

Temporary. Destroy
when 2 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

2. All other offices/copies.
02/007.0.G.01.A

TECHNOLOGY
UTILIZATION
FILES

G. NEW TECHNOLOGY FILES
1. REPORTS
These are new technology reports
submitted to Technology
Utilization Offices by in-house
personnel or by contractors in
accordance with the provisions of the
contract's new technology clause (an
annual report).

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1] (N
23-2)
(a) See disposition
above.

(a) HQ and all other NASA Centers.
02/007.0.G.02

09-03-2025

TECHNOLOGY
UTILIZATION
FILES

G. NEW TECHNOLOGY FILES
2. CONTRACT ADMINISTRATION OF
CLAUSE

Temporary. Destroy
10 years after final
payment or closeout.
[DA: N1-255-94-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 131

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Records pertaining to administration
of the new technology clause in
contracts, especially to reporting and
processing of innovations required to
be reported.
* GSFC ONLY - This item applies to the
Patent Office.
* HQ and all other NASA Centers.

[DA: N1-255-09-1] (N
23-1)

02/007.0.H.01

TECHNOLOGY
UTILIZATION
FILES

H. TU APPLICATIONS FILES
1. APPLICATION TEAM
Reports, correspondence, minutes of
meetings, etc. produced by the
application team in identifying public
sector opportunities for adaptive
engineering.

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

02/007.0.H.02

TECHNOLOGY
UTILIZATION
FILES

H. TU APPLICATIONS FILES
2. APPLICATION ENGINEERING
PROJECT CASE FILES
These files are maintained by the
Program Manager who is located at
NASA HQ, Code C, and consist of RTOP
summaries, interim reports; and
summaries in narrative format

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

02/007.0.I.01

TECHNOLOGY
UTILIZATION
FILES

I. SPINOFF FILES

Temporary. Destroy
when 20 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1]

TECHNOLOGY
UTILIZATION
FILES

I. SPINOFF FILES

02/007.0.I.02.C

09-03-2025

1. SPINOFF CASE FILE
Files are maintained by year and
consist of research files which contain
clippings, correspondence with
companies, product literature, and
interview notes and any other similar
documentation or related materials.

2. SPINOFF PUBLICATION

Public Notes

Content Types/Description Continued

Note: Case files that
are located at the
respective lead
installation and should
be retired under
Schedule 8, R&D
Project Case Files as a
Permanent record
series.

Permanent. Transfer
to the National
Archives with STI

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 132

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

(c) 2003 – Continuing

publications of Item
8.B.1.
[DA: N1-255-04-4]

02/007.1

LICENSING OF
NASA-OWNED
INVENTIONS
(DOMESTIC AND
FOREIGN)

A. LICENSE GRANTS

Temporary. Destroy
when 25 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
13-10)

02/007.5.A

EXPORT
CONTROL
PROGRAM
RECORDS

A. Records of Export Control Program
administration, such as training
records, program audit reports,
activity logs, statistical data,
correspondence, which are maintained
in or linked to database management
systems.

Temporary. Destroy
25 years after last
system entry or when
no longer required for
business purposes,
whichever is later.
[DAA-0255-20170010]

Public Notes

Content Types/Description Continued

Records documenting Export Control
Program administration and transfers
to foreign entities (including persons,
organizations, governments, or
destinations) of materials protected
under Export Administration
Regulations (EAR) or International
Traffic in Arms Regulations (ITAR).
Records held by Installation Export
Control Office and Export Control
Representatives.
02/007.5.B.01

EXPORT
CONTROL
PROGRAM
RECORDS

B. Individual export control transaction
case files documenting activities
1. Transaction case records held at
Export Control Offices
Records documenting Export Control
Program administration and transfers
to foreign entities (including persons,
organizations, governments, or

09-03-2025

Temporary. Destroy 5
years after license
expiration, return of
material (if
appropriate), or date
of last transaction,
whichever is later.
[DAA-0255-20170010]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Access by foreign persons to exportprotected materials; Exemption
certification; License issue and renewal;
Transfer to foreign entities, including
shipment and movement of exportprotected materials to, from or between
foreign locations, and verbal/visual
conveyance of protected materials.

Page 133

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

destinations) of materials protected
under Export Administration
Regulations (EAR) or International
Traffic in Arms Regulations (ITAR).
Records held by Installation Export
Control Office and Export Control
Representatives.
Exclusion: Records that contain
material subject to protection under
Export Control regulations are not
covered by these items. They are
covered by schedule items relative to
their informational content (e.g.,
program and project records covered
under NRRS 08/101).
02/007.5.B.02.A

EXPORT
CONTROL
PROGRAM
RECORDS

B. Individual export control transaction
case files documenting activities
2. Transaction case records of released
materials held by custodian (e.g., NASA
Program/Project Offices).
(a) Records documenting export of
hardware to a foreign destination (but
see item (c).

Temporary. Destroy 5
years after hardware
is removed from NASA
inventory or disposal
action is completed
with hardware
returned to NASA.
[DAA-0255-20170010]

Access by foreign persons to exportprotected materials; Exemption
certification; License issue and renewal;
Transfer to foreign entities, including
shipment and movement of exportprotected materials to, from or between
foreign locations, and verbal/visual
conveyance of protected materials.

Records documenting Export Control
Program administration and transfers
to foreign entities (including persons,
organizations, governments, or
destinations) of materials protected
under Export Administration
Regulations (EAR) or International
Traffic in Arms Regulations (ITAR).
Records held by Installation Export
Control Office and Export Control
Representatives.
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 134

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Exclusion: Records that contain
material subject to protection under
Export Control regulations are not
covered by these items. They are
covered by schedule items relative to
their informational content (e.g.,
program and project records covered
under NRRS 08/101).
02/007.5.B.02.B

EXPORT
CONTROL
PROGRAM
RECORDS

B. Individual export control transaction
case files documenting activities
2. Transaction case records of released
materials held by custodian (e.g., NASA
Program/Project Offices).
(b) All other records (but see item (c).
Records documenting Export Control
Program administration and transfers
to foreign entities (including persons,
organizations, governments, or
destinations) of materials protected
under Export Administration
Regulations (EAR) or International
Traffic in Arms Regulations (ITAR).

Temporary. Destroy 5
years after license
expiration, return of
material (if
appropriate), or after
date of the last
transaction in the case
file, whichever is later.
[DAA-0255-20170010]

Access by foreign persons to exportprotected materials; Exemption
certification; License issue and renewal;
Transfer to foreign entities, including
shipment and movement of exportprotected materials to, from or between
foreign locations, and verbal/visual
conveyance of protected materials.

Records held by Installation Export
Control Office and Export Control
Representatives.
Exclusion: Records that contain
material subject to protection under
Export Control regulations are not
covered by these items. They are
covered by schedule items relative to
their informational content (e.g.,
program and project records covered
under NRRS 08/101).

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 135

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/007.5.B.02.C

EXPORT
CONTROL
PROGRAM
RECORDS

B. Individual export control transaction
case files documenting activities
2. Transaction case records of released
materials held by custodian (e.g., NASA
Program/Project Offices).
(c) Records existing when custodial
office disbands.

Temporary. When
office disbands, offer
records electronically
to Export Control
Office; destroy
records that Export
Control declines.
[DAA-0255-20170010]

Access by foreign persons to exportprotected materials; Exemption
certification; License issue and renewal;
Transfer to foreign entities, including
shipment and movement of exportprotected materials to, from or between
foreign locations, and verbal/visual
conveyance of protected materials.

Temporary. Destroy 5
years after date of
transaction.
[DAA-0255-20170010]

Access by foreign persons to exportprotected materials; Exemption
certification; License issue and renewal;
Transfer to foreign entities, including
shipment and movement of exportprotected materials to, from or between
foreign locations, and verbal/visual
conveyance of protected materials.

Records documenting Export Control
Program administration and transfers
to foreign entities (including persons,
organizations, governments, or
destinations) of materials protected
under Export Administration
Regulations (EAR) or International
Traffic in Arms Regulations (ITAR).

Public Notes

Content Types/Description Continued

Records held by Installation Export
Control Office and Export Control
Representatives.
Exclusion: Records that contain
material subject to protection under
Export Control regulations are not
covered by these items. They are
covered by schedule items relative to
their informational content (e.g.,
program and project records covered
under NRRS 08/101).
02/007.5.B.03

EXPORT
CONTROL
PROGRAM
RECORDS

B. Individual export control transaction
case files documenting activities
3. Records held by transportation or
shipping offices that are related to
items sent to foreign persons or
foreign destinations.
Records documenting Export Control
Program administration and transfers

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 136

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

to foreign entities (including persons,
organizations, governments, or
destinations) of materials protected
under Export Administration
Regulations (EAR) or International
Traffic in Arms Regulations (ITAR).
Records held by Installation Export
Control Office and Export Control
Representatives.
Exclusion: Records that contain
material subject to protection under
Export Control regulations are not
covered by these items. They are
covered by schedule items relative to
their informational content (e.g.,
program and project records covered
under NRRS 08/101).
02/007.8.A

02/008.0.A

09-03-2025

SOFTWARE
USAGE
AGREEMENTS

A. Electronic software release records

SCIENTIFIC AND
TECHNICAL
INFORMATION
PUBLICATIONS
AND MATERIALS

A. Scientific and Technical Information
Publications

Software usage agreements or other
software release records. These
records serve as the legal
instrument(s) in releasing NASA
software to recipient requesters and
defining the terms and conditions of
release. The records include the
recipient’s names and contact
information, together with the date of
transfer and name/version of software
transferred.

Record copy of processed and
published NASA funded scientific and

Temporary. Destroy
50 years after
software release, or
when no longer
needed for business
purposes, whichever is
later.
[DAA-0255-20160005]

Permanent. Cutoff
annually. Transfer to
the National Archives
biennially in
accordance with the

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 137

NRRS 1441.1 NASA Records Retention Schedules
Item

02/008.0.B

02/008.0.C

09-03-2025

Name

Description

Retention

technical publications, including, but
not limited to, Technical Publications,
Technical Memorandum, Contractor
Reports, Conference Publications,
Technical Translations, Special
Publications, conference and meeting
papers, conference presentations,
journal articles, databases (and
associated metadata) and other forms
of STI listed in NPR 2200.2.

National Archives
approved transfer
guidance.
NASA retains copy
indefinitely for
continued access.
[DAA-0255-20220005-0001]

SCIENTIFIC AND
TECHNICAL
INFORMATION
PUBLICATIONS
AND MATERIALS

B. Scientific and Technical Information
Background Materials

Temporary. Destroy 5
years after document
is published or when
no longer needed for
reference purposes
occurs, whichever is
later.
[DAA-0255-20220005-0002]

SCIENTIFIC AND
TECHNICAL
INFORMATION
PUBLICATIONS
AND MATERIALS

C. Other STI-Processed Materials

Related background papers, working
papers such as notes, rough drafts,
background reports and interim
reports, and other such papers
reflecting a basis for the issuance or
that contribute to the content of the
publication, including coordination
papers and comments retained either
by publication office or author(s).

Materials submitted via the Agency STI
submission process that are not
released outside of NASA and fall
outside of the scope of STI.

Public Notes

Content Types/Description Continued

Temporary. Cutoff at
the end of the
calendar year the
materials were
submitted. Destroy 3
years after cutoff or
when no longer
needed for reference
purposes occurs,
whichever is later.
[DAA-0255-20220005-0003] (N 23-8)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 138

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

02/010.0.A

LIBRARY
RECORDS

A. LIBRARY ADMINISTRATIVE RECORDS
Records documenting a library’s
planning and management. Records
may document library policies,
procedures, and statistics.

Temporary. Destroy
when 3 years old or 3
years after
superseded or
obsolete, whichever is
applicable.
[GRS 4.4-010] DAAGRS-2015-0003-0001

Note: For records on
purchasing licenses,
subscriptions, vendor
services, or interagency
agreements, see NRRS
5.1, Procurement Files

Correspondence and records on library
staffing and relations with other libraries;
Policies and procedures for developing
collections, acquisitions, patron privacy,
loans, and restricting library material;
Promotional material describing library
services and resources; Quick guides to
library databases and resources, topical or
customized reading lists, and
bibliographies; Strategic plans, project
plans

02/010.0.B

LIBRARY
RECORDS

B. LIBRARY OPERATIONS RECORDS
Records documenting the daily
activities of running a library.

Temporary. Destroy
when business use
ceases.
[GRS 4.4-020] DAAGRS-2015-0003-0002

02/010.0.C

LIBRARY
RECORDS

C. INTER LIBRARY-LOAN (ILL)
REQUESTS

Temporary. Destroy 5
years after completing
the transaction.
[GRS 4.4-030] DAAGRS-2015-0003-0003

02/015.0.H.01

COMPUTER/ELEC
TRONIC MEDIA GENERAL

H. SECURITY BACKUP FILES
Electronic files consisting of data
identical in physical format to a master
file or database and retained in case
the master or database is damaged or
inadvertently erased.

Temporary. Destroy
immediately after the
identical records have
been captured in a
subsequent backup
file or at any time
after the transfer
request has been
signed by the National
Archives.
[GRS 3.2-050] DAAGRS-2013-0006-0007

1. File identical to records scheduled
for transfer to the National
Archives.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Correspondence and records about normal
cataloging circulation, and document
delivery activities; Photocopying and
digitization requests; Reference inquiries
and responses; Visitor logs, sign-in sheets,
computer sign-up sheets, and equipment
or facility registration forms

Page 139

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/015.0.H.02

COMPUTER/ELEC
TRONIC MEDIA GENERAL

H. SECURITY BACKUP FILES
Electronic files consisting of data
identical in physical format to a master
file or database and retained in case
the master or database is damaged or
inadvertently erased.

Temporary. Destroy
immediately after the
identical records have
been deleted or
replaced by a
subsequent backup
file.
[GRS 3.2-051] DAAGRS-2013-0006-0008

2. Files identical to records
authorized for disposal in an approved
NASA records schedule.
02/015.0.J

COMPUTER/ELEC
TRONIC MEDIA GENERAL

J. SPECIAL PURPOSE PROGRAMS
Computer software programs or
applications that are developed by the
agency or under its direction solely to
use or maintain a master file or
database authorized for disposal in a
GRS item or a NARA-approved records
schedule.

Temporary. Delete
when related master
file or database has
been deleted.
[GRS 3.1-012] DAAGRS-2013-0005-0008

Excluding software or applications
necessary to use or maintain any
unscheduled master file or database or
any master file or database scheduled
for transfer to the National Archives
and commercial, off-the-shelf (COTS)
programs or application, unless the
agency has modified such programs or
applications considerably to perform a
mission-related function.
02/017.0.A

09-03-2025

COMPUTERMEDIA STORAGE
FACILITIES

A. SPACE SCIENCE FLIGHT
PROJECT/EXPERIMENT DATA (ALSO
SEE SCHEDULE 8)
Media which have been used to create
reduced data, or where usable data
has been extracted. These data
typically represent any and all orbiting

Public Notes

Content Types/Description Continued

Note: Computer
software needs to be
kept as long as needed
to ensure access to,
and use of, the
electronic records in
the system throughout
the authorized
retention period to
comply with 36 CFR
Sections 1236.10,
1236.12, 1236.14, and
1236.20.

Handle as permanent
pending retention
approval.
(N 26-2)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 140

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

spacecraft originated data, including,
but not necessarily limited to,
instrument and housekeeping data.
Such data is sent from spacecraft such
as the Compton Gamma Ray
Observatory (GRO), the Upper
Atmosphere Research Satellite (UARS).
02/017.0.B.01

COMPUTERMEDIA STORAGE
FACILITIES

B. OTHER SCIENTIFIC, ENGINEERING,
AND EXPERIMENTAL DATA
1. Environmental, oceanographic,
atmospheric, terrestrial, data and/or
extraterrestrial observations and
measurements, medical research
and/or animal or plant husbandry
investigations.

Handle as permanent
pending retention
approval.
(N 26-3)

02/017.0.B.02

COMPUTERMEDIA STORAGE
FACILITIES

B. OTHER SCIENTIFIC, ENGINEERING,
AND EXPERIMENTAL DATA
2. Data used in the development,
fabrication, construction, testing,
and/or routine operation of such
things as instruments, vehicles,
machinery, or spacecraft.

Handle as permanent
pending retention
approval.

02/017.0.C.01

COMPUTERMEDIA STORAGE
FACILITIES

C. CONTRACTOR-CREATED MEDIA
1. Scientific, engineering, and
experimental data received by NASA in
pursuance of Federal law or in
connection with the transaction of
public business and duplicated in a
National Data Center.

Handle as permanent
pending retention
approval.

02/017.0.C.02

COMPUTERMEDIA STORAGE
FACILITIES

C. CONTRACTOR-CREATED MEDIA
2. Scientific, engineering, and
experimental data media created
under a contract and in the possession
of the contractor in a Government
storage facility, i.e., GSFC's Tape
Staging and Storage Facility (TSSF).

Handle as permanent
pending retention
approval.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 141

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/019.0.F

TELECOMMUNIC
ATIONS
ADMINSTRATION
AND OPERATIONS

Records of radio and
telecommunications services
administration and operation.
Includes:
• Agreements and related background
data and other records related to
telecommunication and radio services
maintained for administrative (not
fiscal) use
• Records that document acquiring,
installing, changing, removing, and
servicing telecommunications and
radio service equipment
• Telephone and mobile device use
records with details on call
origin/destination, date, time,
duration, downloads, messaging, cost,
and other data
• Records documenting allocation,
distribution, and use of telephone
calling cards
• Related correspondence

Temporary. Destroy
when 3 years old, or 3
years after applicable
agreement expires or
is cancelled, as
appropriate.
[GRS 5.5-010] DAAGRS-2016-0012-0001

02/019.0.H

COMMUNICATIO
NS RECORDS

Telecommunications operational files.

Temporary. Destroy
when 1 year old or
when superseded or
obsolete, whichever is
applicable.
[GRS 5.5-020] DAAGRS-2016-0012-0002
(N 10-12)

Message registers, logs, performance
reports, daily load reports, and related
or similar records.

02/02/.0.C

09-03-2025

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

C. RECORDS OF WAIVERS OF CUI
REQUIREMENTS
Description of and rationale for each
waiver, documentation of alternate
steps the agency takes to ensure it
sufficiently protects the CUI covered
by the waiver, and records of the

Public Notes

Content Types/Description Continued

Temporary. Destroy
when waiver is
rescinded, system is
no longer in use, or all
affected records are
destroyed, as
applicable.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 142

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

agency notifying authorized recipients
and the public of the waiver.

[GRS 4.2-192] DAAGRS-2019-0001-0007

02/020.0.B

FIXED
COMMUNICATIO
NS FILES

B. OPERATIONS FILES
Documents containing information
and data on codes, radio frequency
assignments, call signs, and lists of
holders or code systems.

Temporary. Destroy
when superseded,
obsolete, or no longer
needed.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
10-9)

02/021.0.B

RADIO AND
TELEVISION
RECORDS

B. RADIO FREQUENCY FILES
Authorization, allocation, assignment,
correlation, and use of radio
frequencies and call signs.

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
10-1)

02/021.0.C

RADIO AND
TELEVISION
RECORDS

C. COMMUNICATIONS
REPRESENTATION FILES
Documents concerning representation
on and recommendations to joint or
other non-NASA agencies, including
implementation of decisions on signal
communications and electronic
policies, particularly on radio
frequency allocations, call signs, radio
interference, and radio propagation
matters.

Temporary. Destroy
when 5 years old.
[DA: N1-255-94-1]
[DA: N1-255-09-1] (N
10-3)

02/022.0.A

IMAGERY
MANAGEMENT
RECORDS

A. MEDIA INDEXES
Log books, caption sheets, shelf lists,
indexes, catalogs, and shot lists, used
as finding aids for identification,
retrieval, or use.

Temporary. Destroy
when no longer
needed.
[GRS 4.1-010] DAAGRS-2013-0002-0016
(N 19-13)

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 143

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/022.0.B.01

IMAGERY
MANAGEMENT
RECORDS

B. PHOTOGRAPHIC
WORK/PRODUCTION REPORT FILES
1. Work orders and ledgers used in
processing and production of
photographic series (information may
be contained in an electronic action
tracking system).

Temporary. Destroy
when 3 years old.
[DA: N1-255-94-1] (N
9-4)

02/022.0.B.02

IMAGERY
MANAGEMENT
RECORDS

B. PHOTOGRAPHIC
WORK/PRODUCTION REPORT FILES
2. Reports showing workload, time
expended, and type of production
(color, black and white, still, or motion
picture).

Temporary. Destroy
when 1 year old or
when no longer
needed for reference.
[DA: N1-255-94-1] (N
9-5)

02/023.0.A

PHOTOGRAPHS /
STILL PICTURES
AND MOVING
IMAGERY

A. NOTEWORTHY IMAGERY
Still or video imagery of center or
agency subjects or activities of
significant or historic documentary
value. Records categories are
institutional, education and
communication (public affairs)

Permanent. Cutoff
annually at end of the
calendar year.
Transfer to NARA in 5
year blocks when the
most recent records
are 5 years old.
[DAA-0255-20170007]

All permanent multimedia records will
be sent to the National Archives in the
highest resolution captured in a
current, readable format with an
accompanying proxy or low resolution
JPG for reference. Accessioned
imagery should include all metadata
and sidecar caption files associated
with the permanent record.

Public Notes

Content Types/Description Continued

Complete productions or new
artwork/imagery created from b-roll or
altered imagery.; Completed still images or
productions either aired on NASA TV or as
official NASA releases through other media
outlets, including social media; Imagery of
center or agency events including dignitary
visits, space milestone anniversary
celebrations or memorials; Imagery of
industry or technology collaboration and
historic facilities; Images of potentially
endangered flora and fauna existing within
and around NASA sites; Portraits and
imagery documentation of high-ranking or
notable NASA employees

Imagery records document the work of
the National Aeronautics and Space
Administration and provide a visual
record of NASA events, facilities,
programs, projects, and
communications. They may include
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 144

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

unique, historically significant imagery
documentation, communications
materials, events, testing and
documentation supporting the mission
of NASA, as well as routine nonhistoric documentation.
Exception: Imagery of mission oriented
programs/projects/technical subjects
are covered in Schedule 08/100 series
items.
02/023.0.B

PHOTOGRAPHS /
STILL PICTURES
AND MOVING
IMAGERY

B. ROUTINE IMAGERY
Still or video imagery that does not
document historically significant
center or agency subjects, events, or
activities.

Temporary. Cutoff
annually at end of
calendar year.
Destroy/delete 7 years
after cutoff or when
no longer needed for
Imagery records document the work of reference, whichever
the National Aeronautics and Space
is later.
Administration and provide a visual
[DAA-0255-2017record of NASA events, facilities,
0007]
programs, projects, and
communications. They may include
unique, historically significant imagery
documentation, communications
materials, events, testing and
documentation supporting the mission
of NASA, as well as routine nonhistoric documentation.

Imagery of training classes or meetings,
employee award events, retirement
ceremonies, and routine activities common
to most Government agencies (e.g., CFC
campaigns, history month events, blood
drives, etc.); Internal imagery
communications of short-lived value.; Nonsubstantive commentary video

Exception: Imagery of mission oriented
programs/projects/technical subjects
are covered in Schedule 08/100 series
items.
02/023.0.C

09-03-2025

PHOTOGRAPHS /
STILL PICTURES

C. COPIES AND NEAR DUPLICATES OF
IMAGERY

Temporary. Destroy
when no longer

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 145

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

AND MOVING
IMAGERY

Duplicate copies of all imagery, and
views or footage similar to and shot at
the same time as selected imagery in
items A and B above.

needed for reference
purposes.
[DAA-0255-20170007]

Public Notes

Content Types/Description Continued

Imagery records document the work of
the National Aeronautics and Space
Administration and provide a visual
record of NASA events, facilities,
programs, projects, and
communications. They may include
unique, historically significant imagery
documentation, communications
materials, events, testing and
documentation supporting the mission
of NASA, as well as routine nonhistoric documentation.
Exception: Imagery of mission oriented
programs/projects/technical subjects
are covered in Schedule 08/100 series
items.
02/026.0.A

09-03-2025

RECORDS OF THE
CHIEF
INFORMATION
OFFICER

A. Information Technology program
and capital investment planning
records.
Records of agency IT program
development and capital investment
planning that document goals and
milestones to achieve them; planning
principles and activities; performance
and evaluation measures such as
TechStat reviews; and compliance with
requirements such as OMB Circular A130, the Federal Information
Technology Acquisition Reform Act,
and other laws. Includes:
• strategic and tactical plans

Temporary. Destroy
when 7 years old.
[GRS 6.3-010] DAAGRS-2017-0009-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 146

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• records of internal agency
governance boards supporting
formally issued plans, including
comments, concurrences, clearances,
and justifications
• records maintained by committees,
boards, task forces, conferences, or
other IT advisory, governing, or policy
bodies for which the Chief Information
Officer (CIO) has sponsorship,
leadership, or recordkeeping
responsibilities
• reports and statistics documenting
quantitative and qualitative
performance measures, such as
Government Performance and Results
Act (GPRA) reporting
• portfolio management records,
including clearance and review
• Reports on IT capital investments,
such as OMB Exhibit 300 Major IT
Business Cases (MITBCs) and IT
Portfolio Summaries (ITPS), including
IT Dashboard Exhibit 300 MITBC
submissions
• business case development, review,
and clearance records regarding major
investments, systems, acquisitions, or
operational assets
Exclusion 1: Policy records generated
by the CIO (agencies must schedule
these separately).
Exclusion 2: Records of Governmentwide committees sponsored by CIOs,
such as the Federal Chief Information
Officers Council (the agency with

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 147

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

responsibility for convening the
committee must schedule its records
separately).
Exclusion 3: System data or content
(agencies must schedule these
separately).
Exclusion 4: Systems development
records (NRRS 02/027.0.K.02, System
Development records, covers these).
Exclusion 5: Records documenting
system and operational level
compliance with IT policies, directives,
and plans (NRRS 02/027.0.A,
Information technology oversight and
compliance records, covers these).
02/026.0.D

RECORDS OF THE
CHIEF
INFORMATION
OFFICER

D. Enterprise Architecture Records
Records that describe the agency’s
baseline or target enterprise or its
information architecture, including
technical reference models, diagrams,
graphics, models, sequencing plans,
and narratives.

Temporary. Destroy 7
years after creating a
new iteration of the
enterprise or
information
architecture.
[GRS 6.3-020] DAAGRS-2017-0009-0002

Exclusion: Records of basic systems
and services used to supply the agency
and its staff with access to computers
and data telecommunications (NRRS
02/027.0.K, Infrastructure Project
Records, covers these).
02/026.1

09-03-2025

INFORMATION
TECHNOLOGY
MANAGEMENT
ADMINISTRATIVE
RECORDS

Technology management
administrative records

Temporary. Destroy
when 5 years old.
[GRS 3.1-001] DAAGRS-2016-0013-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 148

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Records on day-to-day, routine
information technology management.
Records include: 
• correspondence
• subject files, including briefings,
reports, presentations, and studies
that do not relate to high-level
decision-making
• data calls
• operational and managerial
guidance to organizational segments
of the agency
Exclusion: This item does not apply to
the records of the Chief Information
Officer. These records must be
scheduled by the agency on an agencyspecific schedule.
02/027.0.A

09-03-2025

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

A. Information technology oversight
and compliance records.
Information Technology (IT) Oversight
and Compliance records relate to
compliance with IT policies, directives,
and plans. Records are typically found
in offices with agency-wide or bureauwide responsibility for managing IT
operations. Includes records such as:
• recurring and special reports
• responses to findings and
recommendations
• reports of follow-up activities
• statistical performance data
• metrics
• inventory of web activity
• web use statistics
• comments/feedback from web site
or application users

Temporary. Destroy 5
years after the
project/activity/
transaction is
completed or
superseded.
[GRS 3.1-040] DAAGRS-2013-0005-0010

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 149

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• internal and external reporting for
compliance requirements relating to
the Privacy Act, and electronic and
information technology accessibility
under Section 508 of the
Rehabilitation Act
• system availability reports
• target IT architecture reports
• systems development lifecycle
handbooks
• computer network assessments and
follow-up documentation
• vulnerability assessment reports
• assessment and authorization of
equipment
• Independent Verification and
Validation (IV&V) reports
• contractor evaluation reports
• quality assurance reviews and
reports
• market analyses and performance
surveys
• benefit-cost analyses
• make vs. buy analysis
• reports on implementation of plans
• compliance reviews
• data measuring or estimating impact
and compliance
Note 1:  Copies of security plans are
scheduled under 02/027.0.E. There
may be copies interfiled within this
series. 
Note 2:  SORNs are scheduled under
01/044.8.
02/027.0.C

09-03-2025

INFORMATION
TECHNOLOGY

C. IT asset and configuration
management files.

Temporary. Destroy 5
years after system is

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 150

NRRS 1441.1 NASA Records Retention Schedules
Item

02/027.0.D.01.A

02/027.0.D.01.B

09-03-2025

Name

Description

Retention

OPERATIONS AND Records created and retained for asset
MANAGEMENT
management, performance and
RECORDS
capacity management, system
management, configuration and
change management, and planning,
follow-up, and impact assessment of
operational networks and systems.
Includes records such as:
• data and detailed reports on
implementation of systems,
applications and modifications
• application sizing, resource and
demand management records
• documents identifying, requesting,
and analyzing possible changes,
authorizing changes, and documenting
implementation of changes
• documentation of software
distribution (including COTS software
license management files) and release
or version management

superseded by a new
iteration, or is
terminated, defunded,
or no longer needed
for agency/IT
administrative
purposes.
[GRS 3.1-030] DAAGRS-2013-0005-0005

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

(a) Incremental backup tapes.

Temporary. Destroy
when superseded by a
full backup, or when
no longer needed for
system restoration,
whichever is later.
[GRS 3.2-040] DAAGRS-2013-0006-0005

D. SYSTEM BACKUPS AND TAPE
LIBRARY RECORDS.
1. Backup tapes maintained for
potential system restoration in the
event of a system failure or other
unintentional loss of data.

Temporary. Destroy
when second
subsequent backup is
verified as successful
or when no longer
needed for system

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

D. SYSTEM BACKUPS AND TAPE
LIBRARY RECORDS.
1. Backup tapes maintained for
potential system restoration in the
event of a system failure or other
unintentional loss of data.

Public Notes

Content Types/Description Continued

Note: See Schedule
02/015.0.H, for
backups of master files
and databases.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 151

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

(b) Full backup tapes.

Public Notes

Content Types/Description Continued

restoration, whichever
is later.
[GRS 3.2-041] DAAGRS-2013-0006-0006

02/027.0.E

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

E. SYSTEMS AND DATA SECURITY
RECORDS
These are records related to
maintaining the security of
information technology (IT) systems
and data. Records outline official
procedures for securing and
maintaining IT infrastructure and
relate to the specific systems for which
they were written. This series also
includes analysis of security policies,
processes, and guidelines, as well as
system risk management and
vulnerability analyses. Includes
records such as:

Temporary. Destroy 1
year after system is
superseded by a new
iteration or when no
longer needed for
Agency/IT
administrative
purposes to ensure a
continuity of security
controls throughout
the life of the system.
[GRS 3.2-010] DAAGRS-2013-0006-0001

Continuity of Operations Plans; Disaster
Recovery Plans; Examples and references
used to produce guidelines covering
security issues related to specific systems
and equipment; Network vulnerability
assessments; Published computer technical
manuals and guides; Records on disaster
exercises and resulting evaluations; Risk
surveys; Service test plans; System Security
Plans; Test files and data

02/027.0.F.01

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

F. SYSTEM ACCESS RECORDS
These records are created as part of
the user identification and
authorization process to gain access to
systems. Records are used to monitor
inappropriate systems access by users.

Temporary. Destroy 6
years after password
is altered or user
account is terminated.
[GRS 3.2-031] DAAGRS-2013-0006-0004

Audit trail files & extracts; Cost-back files
used to assess charges for system use; Login files; Password files; System usage files;
User profiles

1. Systems requiring special
accountability for access.
These are user identification records
associated with systems which are
highly sensitive and potentially
vulnerable.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 152

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Excluding records relating to electronic
signatures. (See PKI Administrative
records)
02/027.0.F.02

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

F. SYSTEM ACCESS RECORDS
These records are created as part of
the user identification and
authorization process to gain access to
systems. Records are used to monitor
inappropriate systems access by users.

Temporary. Destroy
when business use
ceases.
[GRS 3.2-030] DAAGRS-2013-0006-0003

Audit trail files & extracts; Cost-back files
used to assess charges for system use; Login files; Password files; System usage files;
User profiles

2. Systems not requiring special
accountability for access.
These are user identification records
generated according to preset
requirements, typically system
generated. A system may, for
example, prompt users for new
passwords every 90 days for all users.
Excluding records relating to electronic
signatures. (See PKI Administrative
records)
02/027.0.G.01.A

CYBERSECURITY
LOGGING
RECORDS

1.A FULL PACKET CAPTURE DATA
Packet capture (PCAP) results from the
interception and copying of a data
packet that is crossing or moving over
a specific computer network.

Temporary. Destroy
when 72 hours old.
[GRS 3.2-035] DAAGRS-2022-0005-0001

Legal citation: OMB Memo M-21-31
Not media neutral. Applies to
electronic records only.
For additional information about these
records, see OMB Memo M-21-31.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 153

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Note: The requirements in OMB Memo
M-21-31 do not apply to national
security systems. Agencies may use
this NRRS for national security systems
or submit an agency-specific schedule.
02/027.0.G.01.B

CYBERSECURITY
LOGGING
RECORDS

1.B. CYBERSECURITY EVENT LOGS
Logs required by OMB Memo M-21-31
to capture data used in the detection,
investigation, and remediation of
cyber threats.

Temporary. Destroy
when 30 months old.
[GRS 3.2-036] DAAGRS-2022-0005-0002

Legal citation: OMB Memo M-21-31
Not media neutral. Applies to
electronic records only.
For additional information about these
records, see OMB Memo M-21-31.
Note: The requirements in OMB Memo
M-21-31 do not apply to national
security systems. Agencies may use
this NRRS for national security systems
or submit an agency-specific schedule.
02/027.0.G.02

09-03-2025

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

G. COMPUTER SECURITY INCIDENT
HANDLING, REPORTING AND FOLLOWUP RECORDS
A computer incident with the Federal
government as defined by NIST Special
Publication 800-61, Computer Security
Incident Handling Guide, Revision 2,
and (August 2012) is a violation or
imminent threat of violation of
computer security policies, acceptable
use policies, or standard computer
security practices. This item covers

Temporary. Destroy 3
years after all
necessary follow-up
actions have been
completed
[GRS 3.2-020] DAAGRS-2013-0006-0002

Note: Any significant
Background documentation; Narrative
incidents (e.g., a major reports; Reporting forms; Reporting tools
system failure of
compromise of critical
government data) must
be documented in
program records, such
as those in the office of
the Inspector General,
which must be
scheduled separately
by submitting an SF
115 to NARA.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 154

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy 3
years after
agreement, control
measures, procedures,
project, activity, or
transaction is
obsolete, completed,
terminated or
superseded.
[GRS 3.1-020] DAAGRS-2013-0005-0004

Note 1: If any
maintenance activities
have a major impact on
a system or lead to a
significant change,
those records should
be maintained as part
of the Configuration
and Change
Management Records.

equipment control systems such as
databases of barcodes affixed to IT physical
assets, and tracking of [approved]
personally-owned devices; files concerning
implementation of IT facility and site
management; files identifying IT facilities
and sites; inventories of IT assets, network
circuits, and building or circuitry diagrams;
problem reports and related decision
documents relating to the software
infrastructure of the network or system;
records to allocate charges and track
payment for software and services;
requests for service; run reports; schedules
of maintenance and support activities;
service histories; work orders; workload
schedules

records relating to attempted or actual
system security breaches, including
break-ins (“hacks,” including virus
attacks), improper staff usage, failure
of security provisions or procedures,
and potentially compromised
information assets. It also includes
agency report of such incidents both
internally and external. Includes
records such as reporting forms,
reporting tools, narrative reports and
background documentation.
02/027.0.H

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

H. INFORMATION TECHNOLOGY
OPERATIONS AND MAINTENANCE
RECORDS
These records relate to the activities
associated with the operations and
maintenance of the basic systems and
services used to supply the agency and
its staff with access to computers and
data telecommunications. Includes
the activities associated with IT
equipment, IT systems, and storage
media, IT system performance testing,
asset and configuration management,
change management, and
maintenance on network
infrastructure.
• Equipment support services
provided to specific sites:
* reviews, site visits reports, trouble
reports, equipment service histories,
reports of follow-up actions, related
correspondence

Note 2: Per NARA
practice,
documentation for
permanent electronic
records should be
transferred with the
related records using
the disposition
authority for the
related electronic
records.

• Reports on operations:

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 155

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

* measures of benchmarks,
performance indicators, critical
success factors, error and exception
reporting, self-assessments,
performance monitoring, management
reports
• Website administration:
* frames, templates, style sheets, site
maps, codes that determine site
architecture, change requests, site
posting logs, clearance records,
requests for correction of incorrect
links or content posted, requests for
removal of duplicate information, user
logs, search engine logs, audit logs.
02/027.0.J

INFORMATION
J. CUSTOMER SERVICE FILES
TECHNOLOGY
Technical and administrative help desk
OPERATIONS AND operational records.
MANAGEMENT
RECORDS

Temporary. Destroy 1
year after resolved, or
when no longer
needed for business
use, whichever is
appropriate.
[GRS 5.8-010] DAAGRS-2017-0001- 0001

02/027.0.K.01

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

Temporary. Destroy 5
years after project is
terminated.
[GRS 3.1-010] DAAGRS-2013-0005-0006

09-03-2025

1. INFRASTRUCTURE PROJECT
RECORDS
Information Technology (IT)
infrastructure, systems, and services
project records document the basic
systems and services used to supply
the agency and its staff with access to
computers and data
telecommunications, Includes

analysis and reports generated from
customer management data;
customer/client feedback and satisfaction
surveys, including survey instruments, data,
background materials, and reports;
evaluation and feedback about help desk
services; quick guides and “Frequently
Asked Questions” (FAQs); records of
incoming requests (and responses) made
by phone, email, web portal, etc.; trouble
tickets and tracking logs
Note: Records
concerning the
development of each
information technology
(IT) system and
software application
are covered under
NRRS 02/027.0.K.02,
System Development
Records.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 156

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Destroy 5
years after system is
superseded by a new
iteration, or is

Note: Use Schedule 2,
Item 27.M for certain
technical
documentation (e.g.,

Content Types/Description Continued

requirements for and implementation
of functions such as:
• Maintaining network servers,
desktop computers, and other
hardware
• Installing and upgrading network
operating systems and shared
applications
• Providing data telecommunications;
and infrastructure development and
maintenance such as
acceptance/authorization of
infrastructure components, analysis of
component options, feasibility, costs
and benefits, and work associated with
implementation, modification, and
troubleshooting.
Includes records such as:
• installation and testing records
• installation reviews and briefings
• quality assurance and security
review
• requirements specifications
• technology refresh plans
• operational support plans
• test plans
• models, diagrams, schematics, and
technical documentation
Exclusion: Records relating to specific
systems that support or document
mission goals are covered by NRRS
08/101-117.
02/027.0.K.02

09-03-2025

INFORMATION
2. SYSTEM DEVELOPMENT RECORDS
TECHNOLOGY
These records relate to the
OPERATIONS AND development of information
technology (IT) systems and software

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 157

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

MANAGEMENT
RECORDS

applications through their initial stages
up until hand-off to production which
includes planning, requirements
analysis, design, verification and
testing, procurement, and installation.
Records include case files containing
documentation of planning, decision
making, designing, programming,
testing, evaluation, and problem
solving.
• project plans
• feasibility studies
• cost analyses
• requirements documents
• compliance documents including:
* Privacy Threshold Analyses (PTAs)
* Privacy Impact Assessments (PIAs)
* Security Plan
* Information Protection Plan
• change control records
• Project Schedule
• Plan of Action and Milestones
(POA&M)
• Configuration Management Plan
• Resource Management Plan
• Risk Assessment/Mitigation Plan
• Security Plan
• Disaster Recovery Plan
• Test /Acceptance Plan
• Quality Control Plan
• Deployment Guide
• User Guide
• Training Guide

terminated, defunded,
or no longer needed
for agency / IT
administrative
purposes.
[GRS 3.1-011] DAAGRS-2013-0005-0007

data dictionaries, file
specifications, code
books, record layouts,
etc.) related to the
detailed, as built design
or maintenance of an
electronic system
containing permanent
records.

Temporary.
Destroy/delete when

Note: Select PKI
administrative records

Content Types/Description Continued

Exclusion: This item does not apply to
system data or content.
02/027.0.L.01.A

09-03-2025

INFORMATION
TECHNOLOGY

L. PUBLIC KEY INFRASTRUCTURE
(PKI) RECORDS

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

analysis and reports generated from
customer management data;
Page 158

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

OPERATIONS AND Records are PKI-unique administrative
MANAGEMENT
records that establish or support
RECORDS
authentication by tying the user to a
valid electronic credential and other
administrative non-PKI records that
are retained to attest to the reliability
of the PKI transaction process.
Included are policies and
procedures planning records; stand-up
configuration and validation
records; operation records; audit and
monitor records; and termination,
consolidation, or reorganizing records.

Retention

Public Notes

Content Types/Description Continued

7 years 6 months, 10
years 6 month, or 20
years 6 months old,
based on the
maximum level of
operation of the CA,
or when no longer
needed for business,
whichever is later.
[GRS 3.2-060] N1GRS-07-3, item 13a1

serve as transaction
records that must be
retained as part of the
trust documentation
set with transactionspecific records.
Agencies must
determine with PKI
administrative records
are embedded with
transaction-specific
records as transaction
records. These
administrative records
may vary from
transaction-totransaction.

customer/client feedback and satisfaction
surveys, including survey instruments, data,
background materials, and reports;
evaluation and feedback about help desk
services; quick guides and “Frequently
Asked Questions” (FAQs); records of
incoming requests (and responses) made
by phone, email, web portal, etc.; trouble
tickets and tracking logs

Temporary.
Destroy/delete when
7 years 6 months to
20 years 6 months old,
based on the

Note: Select PKI
administrative records
serve as transaction
records that must be
retained as part of the

1. PKI ADMINISTRATIVE RECORDS
Records are PKI-unique administrative
records that establish or support
authentication by tying the user to a
valid electronic credential and other
administrative non-PKI records that
are retained to attest to the reliability
of the PKI transaction process.
Included are policies and procedures
planning records; stand-up
configuration and validation records;
operation records; audit and monitor
records; and termination,
consolidation, or reorganizing records.
(a) Federal Bridge Certification
Authority (FBCA) Certification
Authorities (CAs)
02/027.0.L.01.B

09-03-2025

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

L. PUBLIC KEY INFRASTRUCTURE
(PKI) RECORDS
Records are PKI-unique administrative
records that establish or support
authentication by tying the user to a

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 159

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

valid electronic credential and other
administrative non-PKI records that
are retained to attest to the reliability
of the PKI transaction process.
Included are policies and
procedures planning records; stand-up
configuration and validation
records; operation records; audit and
monitor records; and termination,
consolidation, or reorganizing records.

maximum level of
operation of the CA or
when no longer
needed for business,
whichever is later.
[GRS 3.2-061] N1GRS-07-3, item 13a2

trust documentation
set with transactionspecific records.
Agencies must
determine with PKI
administrative records
are embedded with
transaction-specific
records as transaction
records. These
administrative records
may vary from
transaction-totransaction.

Temporary.
Destroy/delete when
7 years 6 months to
20 years 6 months old,
based on the
maximum level of
operation of the
appropriate CA and
after the information

Note: Extreme care
must be taken when
applying the GRS-PKI to
transaction records.
Destruction of the
transaction-specific
and administrative
records embedded in
the transaction stream

1. PKI ADMINISTRATIVE RECORDS
Records are PKI-unique administrative
records that establish or support
authentication by tying the user to a
valid electronic credential and other
administrative non-PKI records that
are retained to attest to the reliability
of the PKI transaction process.
Included are policies and procedures
planning records; stand-up
configuration and validation records;
operation records; audit and monitor
records; and termination,
consolidation, or reorganizing records.

Content Types/Description Continued

(b) Other (non-FBCA ET. Al.)
Certification Authorities (CAs)
02/027.0.L.02

09-03-2025

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

L. PUBLIC KEY INFRASTRUCTURE
(PKI) RECORDS
Records are PKI-unique administrative
records that establish or support
authentication by tying the user to a
valid electronic credential and other
administrative non-PKI records that
are retained to attest to the reliability

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 160

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

of the PKI transaction process.
Included are policies and
procedures planning records; stand-up
configuration and validation
records; operation records; audit and
monitor records; and termination,
consolidation, or reorganizing records.

record the PKI is
designed to protect
and/or access is
destroyed according
to an authorized
schedule, or in the
case of permanent
records, when the
record is transferred
to NARA legal custody.
[GRS 3.2-062] N1GRS-07-3, item 13b

prior to the authorized
retention of the
information record that
they access/protect
will render the PKI
incapable of
performing what it is
designed to do-protect
and provide access to
the information
records. Due to the
relative newness of PKI
technology, both
from an
implementation and a
litigation perspective, it
is recommended that
agencies identify all PKI
transaction records
(including PKI select
administrative records
embedded in the
transaction stream and
transaction-specific
records) to be retained
as part of the trust
documentation for the
records the PKI is
designed to protect
and or access and link
the retention of the
transaction records
with that of the
information record it
protects/accesses.
Transaction records
must be retained as
trust documentation

2. PKI TRANSACTION-SPECIFIC
RECORDS
Records relate to transaction-specific
records that are generated for each
transaction using PKI digital signature
technology. Records are embedded or
referenced within the transaction
stream and may be appended to the
transaction content or information
record. Along with PKI administrative
and other administrative records,
transaction-specific records are part of
the PKI trust documentation set that
establish or support the
trustworthiness of a transaction. They
may
vary from transaction-to-transaction
and agency-to-agency. When retained
to support the authentication of an
electronic transaction content record
(information record), PKI digital
signature transaction records are
program records.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 161

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

set records together
with the
content/information
records.
Note: Select PKI
administrative records
serve as transaction
records that must be
retained as part of the
trust documentation
set with transactionspecific records.
Agencies must
determine with PKI
administrative records
are embedded with
transaction-specific
records as transaction
records. These
administrative records
may vary from
transaction-totransaction.
02/027.0.M.01

09-03-2025

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

M. DATA ADMINISTRATION RECORDS
Includes maintenance of data
standards, corporate data models,
registries, and data definitions and
dictionaries. Records relate to
administrative support for the
maintenance of data standards, data
definitions and data dictionaries. This
schedule includes records that explain
the meaning, purpose, logical
relationships, and use and origin of
data. It also includes any
documentation related to electronic
records, whether the records are part

Permanent. Transfer
to the National
Archives with the
permanent electronic
records to which the
documentation
relates.
[GRS 3.1-050] DAAGRS-2013-0005-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 162

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

of an electronic system or stand-alone,
that allows a user to understand or
access the information.
1. Documentation necessary for
preservation of permanent electronic
records, including:
• data/database dictionary records
• record layouts
• metadata
• user guides
• output specifications
• data systems specifications
• file specifications
• code books
02/027.0.M.02

INFORMATION
TECHNOLOGY
OPERATIONS AND
MANAGEMENT
RECORDS

M. DATA ADMINISTRATION RECORDS
Includes maintenance of data
standards, corporate data models,
registries, and data definitions and
dictionaries. Records relate to
administrative support for the
maintenance of data standards, data
definitions and data dictionaries. This
schedule includes records that explain
the meaning, purpose, logical
relationships, and use and origin of
data. It also includes any
documentation related to electronic
records, whether the records are part
of an electronic system or stand-alone,
that allows a user to understand or
access the information.

Temporary. Destroy 5
years after the project
/ activity / transaction
is completed or
superseded, or the
associated system is
terminated, or the
associated data is
migrated to a
successor system.
[GRS 3.1-051] DAAGRS-2013-0005-0003

2. All documentation for temporary
electronic records and documentation
not necessary for preservation of
permanent records, including:
• data/database dictionary records
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 163

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• data systems specifications
• file specifications
• code books
• record layouts
• metadata
• user guides
• output specifications
and also the following records for all
electronic records whether scheduled
as temporary or permanent
• software operating manuals
• data standards
• table and dependency descriptions
• taxonomies
• schemas
• registries
• source code
• physical data model
• logical data model
02/028.0.A

09-03-2025

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

A. CUI PROGRAM IMPLEMENTATION
RECORDS
Records of overall program
management. Includes: • records
documenting the process of planning
agency policy and procedure • agency
submissions to the CUI Executive
Agent of authorities (laws, Federal
regulations, or Government-wide
policies containing safeguarding or
dissemination controls) the agency
proposes to include in the CUI Registry
to designate unclassified information
as CUI • agency submissions to the CUI
Executive Agent of proposed laws,
Federal regulations, or Governmentwide policies that would establish,
eliminate, or modify a category of CUI,
or change information controls

Temporary. Destroy
when 7 years old.
[GRS 4.2-190] DAAGRS-2019-0001-0005

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 164

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

applicable to CUI • correspondence
with CUI Executive Agent
02/028.0.B

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

B. CUI INFORMATION SHARING
AGREEMENTS
Agreements in which agencies agree to
share CUI with non-executive branch
entities (e.g., state and local police)
and foreign entities that agree to
protect the CUI.

Temporary. Destroy 7
years after canceled
or superseded.
[GRS 4.2-191] DAAGRS-2019-0001-0006

Exclusion: Contracts involving CUI and
contractor access to CUI; NRRS 5.1.A.
02/028.0.C

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

C. RECORDS OF WAIVERS OF CUI
REQUIREMENTS
Description of and rationale for each
waiver, documentation of alternate
steps the agency takes to ensure it
sufficiently protects the CUI covered
by the waiver, and records of the
agency notifying authorized recipients
and the public of the waiver.

Temporary. Destroy
when waiver is
rescinded, system is
no longer in use, or all
affected records are
destroyed, as
applicable.
[GRS 4.2-192] DAAGRS-2019-0001-0007

02/028.0.D.01

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

D. RECORDS OF REQUESTS FOR
DECONTROL AND CHALLENGES TO CUI
DESIGNATIONS
Requests to decontrol CUI or
challenging a CUI marking as incorrect
(either improperly assigned or lacking),
responses to requests, records of
adjudication, and records of dispute
resolution if adjudication is appealed.
1. Records filed with the recordkeeping copy of the CUI-marked
records.

Follow the disposition
instructions approved
for the records at
issue.
[GRS 4.2-193]

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 165

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

02/028.0.D.02

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

D. RECORDS OF REQUESTS FOR
DECONTROL AND CHALLENGES TO CUI
DESIGNATIONS
Requests to decontrol CUI or
challenging a CUI marking as incorrect
(either improperly assigned or lacking),
responses to requests, records of
adjudication, and records of dispute
resolution if adjudication is appealed.
2. Records filed separately from the
record-keeping copy of the CUImarked records.

Temporary. Destroy 6
years after change in
CUI status.
[GRS 4.2-194] DAAGRS-2019-0001-0008

02/028.0.E

CONTROLLED
UNCLASSIFIED
INFORMATION
(CUI) PROGRAM

E. RECORDS OF CUI MISUSE.
Allegations of CUI misuse, records of
internal investigations,
communications with and reports of
findings from the CUI Executive Agent,
and records of corrective actions.

Temporary. Destroy 5
years after completing
the investigation or
completing all
corrective actions.
[GRS 4.2-195] DAAGRS-2019-0001-0009

Public Notes

Content Types/Description Continued

Exclusion: If the agency assigns such
investigations to its Inspector General
(IG), the agency schedule for IG
records covers the records created in
the IG office.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 166

NRRS 1441.1 NASA Records Retention Schedules
Schedule 3: Human Resources (Personnel) Records   
These schedules cover records pertaining to functions of management of civil servant human capital. They include retention schedules from the
National Archives General Records Schedules as well as NASA-specific retention authorities.  These schedules have been written to reflect
requirements outlined in the Office of Personnel Management’s “Guide to Personnel Recordkeeping”.  In the event of a conflict between that
document and these schedules, OPM guidance takes precedence.  All schedules with a temporary retention are considered media neutral, meaning
they apply to both physical and electronic records.  Consult NASA Records Management staff when dealing with records designated as permanent
or for clarification in interpretation or application of these retention schedules.   
Item

Name

Description

Retention

03/001.0.A

OFFICIAL
PERSONNEL
FOLDER
(OPF)/ELECTRONI
C OPF (eOPF)

A. LONG-TERM RECORDS
Records of separated employees saved
to the “permanent” folder in the eOPF
or filed on the right side of the
hardcopy OPF.

Temporary. Upon
separation of
employee moving to
another federal
agency, transfer
records to the new
The Official Personnel Folder (Standard agency within 5
Form 66) or its approved electronic
business days.
equivalent documents an individual’s
Transfer records of
employment history.
other separating
employees to the
National Personnel
Records Center
(NPRC) between 30
and 90 days of
separation in
accordance with the
Guide to Personnel
Recordkeeping.
(exceptions are given
in the guide.)

Public Notes

Content Types/Description Continued

Note 1: For transferred
employees, see
Chapter 7 of The Guide
to Personnel
Recordkeeping for
instructions.
Note 2: Hardcopy
original personnel
folders scanned into
the Enterprise Human
Resource Integration
(EHRI) eOPF Database
are covered by NRRS
01/076.1.A.

NPRC will destroy
when survivor or
retirement claims are
adjudicated or when
records are 129 years
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 167

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

old, whichever is
sooner.
[GRS 2.2-040] DAAGRS-2017-0007-0004

03/001.0.B

OFFICIAL
PERSONNEL
FOLDER
(OPF)/ELECTRONI
C OPF (eOPF)

B. SHORT-TERM RECORDS
Records of separated employees saved
to the “temporary” folder in the eOPF
or filed on the left side of the hardcopy
OPF.
Exclusions:
See Item 03/005.0.A for disposition of
temporary performance-related
records.
See Item 03/001.5 for USCIS From I-9.

Temporary. Destroy
when superseded or
obsolete, or upon
separation or transfer
of employee,
whichever is earlier.
[GRS 2.2-041] DAAGRS-2017-0007-0005

The Official Personnel Folder (Standard
Form 66) or its approved electronic
equivalent documents an individual’s
employment history.
03/001.0.C

OFFICIAL
PERSONNEL
FOLDER
(OPF)/ELECTRONI
C OPF (eOPF)

C. ALL OTHER OFFICES/COPIES

Temporary. Destroy
when obsolete or
The Official Personnel Folder (Standard superseded.
Form 66) or its approved electronic
[DA: N1-255-89-4]
equivalent documents an individual’s
[DA: N1-255-09-1]
employment history.

Note 1: For transferred
employees, see
Chapter 7 of The Guide
to Personnel
Recordkeeping for
instructions.
Note 2: Hardcopy
original personnel
folders scanned into
the Enterprise Human
Resource Integration
(EHRI) eOPF Database
are covered by NRRS
01/076.1.A.
Note: Supervisors
Personnel Files are
covered by NRRS
03/009.0.
Note 1: For transferred
employees, see
Chapter 7 of The Guide
to Personnel
Recordkeeping for
instructions.
Note 2: Hardcopy
original personnel
folders scanned into

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 168

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

the Enterprise Human
Resource Integration
(EHRI) eOPF Database
are covered by NRRS
01/076.1.A.
03/001.5

EMPLOYMENT
ELIGIBILITY
VERIFICATION
RECORDS

Employment Eligibility Verification
form I-9 and any supporting
documentation.

Temporary. Destroy 3
years after employee
separates from service
or transfers to
another agency.
[GRS 2.2-060] DAAGRS-2017-0007-0007

03/002.1

EMPLOYEE
RELATIONS
PROGRAMS'
ADMINISTRATIVE
RECORDS

Records documenting routine activities
related to programs such as
reasonable or religious
accommodation, displaced employees,
telework/alternative worksite
opportunities, anti-harassment,
Alternative Dispute Resolution (ADR),
Equal Employment Opportunity (EEO),
and other avenues for settling
disputes. Includes:
• program-related correspondence
• copies of statutes, regulations,
directives, and instructions
• timetables and guidelines for
processing case files and appealing
decisions
• planning records
• meeting minutes
• program evaluations and reports to
senior management
• statistical records tracking program
participation and participants

Temporary. Destroy
when 3 years old.
[GRS 2.3-010] DAAGRS-2022-0001-0001

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 169

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• records tracking programs’
compliance with relevant Executive
Orders and other requirements
• records arranging for outside
mediator and facilitator involvement in
case settlements
Exclusion 1: Records specific to
individual cases (covered by items
03/002.5.E in this schedule).
Exclusion 2: Reports to external
oversight agencies (covered by
03/002.5.A.01).
Exclusion 3: Records created by offices
responsible for monitoring employee
relations programs government-wide
(must be scheduled individually by
responsible offices).
03/002.4.A

ALTERNATIVE
DISPUTE
RESOLUTION
(ADR) FILES

A. ADR Case Files
Informal Process
This item includes records that are not
associated with another employee
dispute, complaint or grievance
process.
Including:
• agreements to use ADR
• records of intake and process
• records of settlement or
discontinuance of case
• parties’ written evaluations of the
process

Temporary. Destroy 3
years after case is
closed.
[GRS 2.3-070] DAAGRS-2018-0002-0007

Note: This item is only applicable to
Federal employee relations matters.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 170

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/002.4.B

ALTERNATIVE
DISPUTE
RESOLUTION
(ADR) FILES

B. ADR Case Files

Temporary. Destroy 7
years after case is
closed.
[GRS 2.3-071] DAAGRS-2018-0002-0008

Formal Process
This item includes originals and copies
of records generated in response to a
referral from another dispute,
grievance or complaint process (like
EEO complaints or grievances).
Including:
• agreements to use ADR
• records of intake and process
• records of settlement or
discontinuance of case
• parties’ written evaluations of the
process

Public Notes

Content Types/Description Continued

Note: This item
includes all records
gathered in the

SORN - NASA 10 EEOR

Note: This item is only applicable to
Federal employee relations matters.
03/002.5.A.01

03/002.5.A.05

03/002.5.E.01.A

09-03-2025

EQUAL
EMPLOYMENT
OPPORTUNITY
(EEO) RECORDS

A. EEO REPORTS AND EMPLOYMENT
STATISTICS FILES

EQUAL
EMPLOYMENT
OPPORTUNITY
(EEO) RECORDS

A. EEO REPORTS AND EMPLOYMENT
STATISTICS FILES
5. Headquarters compiled reports.

Temporary. Destroy
when 30 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

EQUAL
EMPLOYMENT

E. EQUAL EMPLOYMENT
OPPORTUNITY (EEO) DISCRIMINATION
COMPLAINT RECORDS

Temporary. Destroy 7
years after resolution
of case.

1. Affirmative Action Plans, annual
report to EEOC, annual report on the
NO FEAR Act, compliance reports and
other reports and statistical files
supporting reporting requirements to
Congress, EEOC and other oversight
entities.

Temporary. Destroy 6
years after report
submission or
oversight entity notice
of approval, as
appropriate.
[GRS 5.7-050] DAAGRS-2020-0001-0003

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 171

NRRS 1441.1 NASA Records Retention Schedules
Item

Name
OPPORTUNITY
(EEO) RECORDS

Description
1. Official Discrimination Complaint
Case Files
(a) Formal Process
Records at originating agency
generated in response to formal
complaints resolved within the agency,
by the Equal Employment Opportunity
Commission, or by a U.S. Court.
Includes records gathered in the
preliminary informal process,
complaints, exhibits, withdrawal
notices, copies of decisions, and
records of hearings and meetings.

Retention

Public Notes

[GRS 2.3-111] DAAGRS-2018-0002-0013

informal process which
becomes the formal
process case file once a
formal complaint is
filed.

Content Types/Description Continued

Includes: intake sheet, summary
report, notes, supporting
documentation, correspondence
03/002.5.E.01.B

EQUAL
EMPLOYMENT
OPPORTUNITY
(EEO) RECORDS

E. EQUAL EMPLOYMENT
OPPORTUNITY (EEO) DISCRIMINATION
COMPLAINT RECORDS
1. Official Discrimination Complaint
Case Files
(b) Informal Process

Temporary. Destroy 3
years after resolution
of case.
[GRS 2.3-110] DAAGRS-2018-0002-0012

Records of cases that do not result in
an EEO complaint, and cases resulting
in a complaint but resolved prior to
the formal process stage.
03/002.6.B

09-03-2025

REASONABLE OR
RELIGIOUS
ACCOMMODATIO
N CASE RECORDS

B. REASONABLE OR RELIGIOUS
ACCOMMODATION CASE FILES
Individual employee files created,
received, and maintained by EEO
reasonable accommodation,
diversity/disability programs,
employee relations coordinators,

Temporary. Destroy 3
years after employee
separation from the
agency or all appeals
are concluded
whichever is later.

Note: These records
are neither part of an
employee’s Official
Personnel File (OPF)
nor part of a
supervisor’s unofficial
personnel files.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10RAR

Page 172

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

supervisors, administrators, or Human [GRS 2.3-020] DAAResource specialists containing records GRS-2022-0001-0002
of requests for religious
accommodation, reasonable
accommodation and/or assistive
technology devices and services that
have been requested for or by an
employee. Includes:
• emails, correspondence
• forms
• medical records
• notice of procedures for informal
dispute resolution or appeal processes
• policy guidance documents
• records of oral conversations
• request, approvals and denials
• supporting notes and
documentation
03/004.0.A

03/004.0.B

09-03-2025

INTERAGENCY
PERSONNEL
AGREEMENTS
(IPA)

A. RECORD COPY
HQ:

INTERAGENCY
PERSONNEL
AGREEMENTS
(IPA)

B. ALL OTHER OFFICES/COPIES

Records in this series consist of
confidential files which are assignment
agreements authorized by the
Intergovernmental Personnel Act of
1970, including all correspondence,
the IPA form, and any other related
documentation and materials. These
files are typically filed by individual’s
last name and include Optional Form
(OF) 69 plus all associated background
documentation.

Records in this series consist of
confidential files which are assignment
agreements authorized by the

Temporary. Cutoff
after termination date
of agreement.
Destroy when 10
years old.
[DA: N1–255-89-4]
[DA: N1-255-09-1]

Temporary. Destroy
when no longer
needed or when 5
years old, whichever is
sooner.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 173

NRRS 1441.1 NASA Records Retention Schedules
Item

03/005.0.A.01

Name

EMPLOYEE
PERFORMANCE
RECORDS

Description

Retention

Intergovernmental Personnel Act of
1970, including all correspondence,
the IPA form, and any other related
documentation and materials. These
files are typically filed by individual’s
last name and include Optional Form
(OF) 69 plus all associated background
documentation.

[DA: N1-255-89-4]
[DA: N1-255-09-1]

A. EMPLOYEE PERFORMANCE FILE
SYSTEM RECORDS
Employee performance records are
ratings of record, the performance
plans on which ratings are based,
supporting documentation for those
ratings, and any other performance
related material required by an
agency’s performance appraisal
system.

Temporary. Destroy
no sooner than 4
years after date of
appraisal.
[GRS 2.2-070] [DAAGRS-2017-0007-0008]

Note: Performance
records pertaining to
Presidential appointees
are not covered under
any of these schedule
items nor the GRS.
Such records, if any,
must be scheduled
through the local
Installation Records
Manager and
forwarded to the NASA
Records Officer for
submission and
approval to the
National Archives and
Records
Administration.

Temporary. Destroy
after employee
completes 1 year of
acceptable
performance from the
date of written
advance notice of
proposed removal or
reduction-in-grade
notice. This
disposition instruction

Note: Performance
records pertaining to
Presidential appointees
are not covered under
any of these schedule
items nor the GRS.
Such records, if any,
must be scheduled
through the local
Installation Records
Manager and

1. Acceptable performance appraisals
of non-senior executive service
employees.

03/005.0.A.02

09-03-2025

EMPLOYEE
PERFORMANCE
RECORDS

A. EMPLOYEE PERFORMANCE FILE
SYSTEM RECORDS
Employee performance records are
ratings of record, the performance
plans on which ratings are based,
supporting documentation for those
ratings, and any other performance
related material required by an
agency’s performance appraisal
system.

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 174

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

2. Unacceptable performance
appraisals of non-senior executive
service employees.

is mandatory;
deviations are not
allowed.
[GRS 2.2-071] DAAGRS-2017-0007-0009

forwarded to the NASA
Records Officer for
submission and
approval to the
National Archives and
Records
Administration.

03/005.0.B

EMPLOYEE
PERFORMANCE
RECORDS

B. RECORDS OF SENIOR EXECUTIVE
SERVICE EMPLOYEES
Performance records for employees as
defined in 5 U.S.C. 3132a(2). Includes
records of performance ratings boards.

Temporary. Destroy
no sooner than 5
years after date of
appraisal.
[GRS 2.2-072] DAAGRS-2017-0007-0010

Note: Performance
records pertaining to
Presidential appointees
are not covered under
any of these schedule
items nor the GRS.
Such records, if any,
must be scheduled
through the local
Installation Records
Manager and
forwarded to the NASA
Records Officer for
submission and
approval to the
National Archives and
Records
Administration.

03/005.0.C

EMPLOYEE
PERFORMANCE
RECORDS

C. PERFORMANCE RECORDS
SUPERSEDED THROUGH AN
ADMINISTRATIVE, JUDICIAL, OR
QUASI-JUDICIAL PROCEDURE
Superseded performance records of
both non-senior executive service
employees and senior executive
service employees.

Temporary. Destroy
when superseded.
This disposition
instruction is
mandatory; deviations
are not allowed.
[GRS 2.2-073] DAAGRS-2017-0007-0011

Note: Performance
records pertaining to
Presidential appointees
are not covered under
any of these schedule
items nor the GRS.
Such records, if any,
must be scheduled
through the local
Installation Records
Manager and
forwarded to the NASA

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 175

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Records Officer for
submission and
approval to the
National Archives and
Records
Administration.
03/008.0.A

NOTIFICATIONS
OF PERSONNEL
ACTIONS

03/009.0

PERSONNEL FILES Records on position, authorizations,
– UNOFFICIAL
pending actions, position descriptions,
COPIES
training records, individual
development plans, telework
agreements, award recommendations,
and records on individual employees
not duplicated in or not appropriate
for the OPF. These records are
sometimes called “supervisors’
working files, unofficial personnel files
(UPFs), and employee work folders or
drop files.”
Excludes: Records that become part of
a grievance file, an appeal or
discrimination complaint file, a
performance-based reduction-in-grade
or removal action, or an adverse
action. Employee medical documents,
unless part of employee’s initial
request for reasonable
accommodation. Following approval,
the agency’s reasonable

09-03-2025

A. Copies of Standard Form 50,
documenting all individual personnel
actions such as hiring, promotions,
transfers, and separation. Includes
chronological files, fact sheets, general
correspondence, and forms about
pending personnel actions maintained
by agency Human Resources offices.
Excludes SF-50s filed in the OPF.

Temporary. Destroy
when business use
ceases.
[GRS 2.2-050] DAAGRS-2017-0007-0006

Temporary. Review
annually and destroy
superseded
documents. Destroy
remaining documents
1 year after employee
separation or transfer.
[GRS 2.2-080] DAAGRS-2017-0007-0012
(N 15-19)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 176

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

accommodation decision replaces
medical documentation and becomes
the record.
03/010.0

EMPLOYEE
MANAGEMENT
ADMINISTRATIVE
RECORDS

Records of routine office program
support, administration, and human
resources operations.
Includes:
● reports
● reports from subordinate units
regarding statistics and other reporting
measures
● general correspondence with
internal agency offices and with OPM
● general correspondence with
travelers regarding official passport
application procedures and
documentation requirements

Temporary. Destroy
when 3 years old.
[GRS 2.2-010] DAAGRS-2017-0007-0001

03/012.0

COMPETITIVE
PLACEMENT
PLAN (CCP) FILES

Records consist of files used to
advertise vacancy announcements and
other related documentation which
may include but is not limited to the
announcement, materials related to
the job/position selection, and the
vacancy itself.

Temporary. Retain
on-site within the
personnel office and
destroy when 2 years
old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

03/012.2

RECRUITMENT
FILES

Records documenting agency inperson and on-line recruitment efforts
at career fairs, job fairs, visits to
colleges, and similar venues. Includes:
records documenting planning and
logistics of individual recruitment
events; record copy of advertisement
and materials for distribution (see
Exclusion 2);
contact information and interest areas
collected from potential job
candidates; recruitment event reports;

Temporary. Destroy
when 1 year old.
[GRS 2.1-180] DAAGRS-2018-0008-0003

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 177

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

correspondence with prospective
candidates.
03/014.0.A

NASA SPECIAL
EMPLOYMENT
PROGRAM FILES

A. Records relating to administration
of special temporary hiring programs.
Records cover special programs for the
hiring of temporary employees, such
as summer interns, co-ops, seasonal
workers, etc.

03/014.0.B

NASA SPECIAL
EMPLOYMENT
PROGRAM FILES

B. Records relating to individual
employees hired under special
temporary authority.
Records cover special programs for the
hiring of temporary employees, such
as summer interns, co-ops, seasonal
workers, etc.

Temporary. Destroy 2
years after hiring
authority closes.
[GRS 2.1-120] DAAGRS-2014-0002-0016

Temporary. Destroy 2
years after employee
is converted to a
permanent position or
leaves a program.
[GRS 2.1-130] DAAGRS-2014-0002-0017

03/018.0

OUTSIDE
EMPLOYMENT
FILES

Documents relating to outside work or
services performed by NASA
employees in addition to their official
duties.

Temporary. Destroy 3
years after
termination of
approved
employment or 3
years after
disapproval of outside
employment.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
15-24)

03/019.0

SPECIAL
PERSONNEL
RECORDS

Individuals covered by this system of
records are candidates for and
recipients of awards or NASA training,
civilian and active duty military
detailees to NASA; participants in
enrollee programs; Faculty, Science,
National Research Council and other
Fellows, Associates and Guest Workers

"10 SPER" records are
not authorized for
disposal at this time.
Paper records are
retained on site and
are destroyed or
transferred in
accordance with the

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10SPER

Page 178

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

including those at NASA Centers but
not on NASA rolls; NASA contract and
grant awardees and their associates
having access to NASA premises and
records; individuals with interest in
NASA matters including Advisory
Committee Members; and prospective
employees.

specific record series
identified in this
schedule.
10 pays records – see
schedule 9 (note these
records are retained
from 1 to 3 years
depending on GAO
audit and/or
destroyed or
transferred to NPRC).
[DA: N1-255-89-4]
[DA: N1-255-09-1]

Includes:
• agencywide and installation
automated personnel information
• correspondence and related
information to these files
• special program files
• special records and rosters
03/020.0.A.01

POSITION
VACANCIES

A. JOB VACANCY CASE FILES
Case files an agency creates when
posting and filling competitive job
vacancies. Also known as case
examining, competitive examination,
or merit case files. Includes
1. Records of one-time competitive
and SES announcements/selections

03/020.0.A.02

09-03-2025

POSITION
VACANCIES

A. JOB VACANCY CASE FILES
Case files an agency creates when
posting and filling competitive job

Public Notes

Content Types/Description Continued

Temporary. Destroy 2
years after selection
certificate is closed or
final settlement of any
associated litigation;
whichever is later.
[GRS 2.1-050] DAAGRS-2017-0011-0001

Note: Astronaut
selection is covered by
NRRS 08/035.0.

annotated certificates of eligible candidates
returned by selecting officials; applications,
resumes, supplemental forms, other
attachments; basis for certification;
certificates, registers or lists of eligible
candidates issued to selecting officials;
correspondence/documentation of
announcement or recruiting operation;
examination announcement; job analysis,
assessment criteria, and crediting plan; job
announcement; job offers; job-related test
records; list of eligible candidates or
applicants screened, ranking or ratings
assigned, and basis for certification;
mandatory applicant drug test records;
records of job offer being accepted or
declined; request for lists of eligible
candidates

Temporary. Destroy 2
years after

Note: Astronaut
selection is covered by
NRRS 08/035.0.

annotated certificates of eligible candidates
returned by selecting officials; applications,
resumes, supplemental forms, other

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 179

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

vacancies. Also known as case
examining, competitive examination,
or merit case files. Includes

termination of
register.
[GRS 2.1-051] DAAGRS-2017-0011-0002

Public Notes

attachments; basis for certification;
certificates, registers or lists of eligible
candidates issued to selecting officials;
correspondence/documentation of
announcement or recruiting operation;
examination announcement; job analysis,
assessment criteria, and crediting plan; job
announcement; job offers; job-related test
records; list of eligible candidates or
applicants screened, ranking or ratings
assigned, and basis for certification;
mandatory applicant drug test records;
records of job offer being accepted or
declined; request for lists of eligible
candidates

2. Records of standing register
competitive files for multiple positions
filled over a period of time

03/020.0.B

POSITION
VACANCIES

B. JOB APPLICATION PACKAGES
Application packages for competitive
positions, in USAJobs or its successors,
and other systems, whether electronic
or analog.

03/020.0.C

09-03-2025

POSITION
VACANCIES

C. INTERVIEW RECORDS
Case files related to filling job
vacancies, held by hiring official and
interview panel members.

Content Types/Description Continued

Temporary. Destroy 1
year after date of
submission.
[GRS 2.1-060] DAAGRS-2014-0002-0011

Note: Astronaut
selection is covered by
NRRS 08/035.0.

Temporary. Destroy 2
years after case is
closed by hire or nonselection, expiration
of right to appeal a
non-selection, or final

Note: Astronaut
selection is covered by
NRRS 08/035.0.

application; other attachments; resume;
supplemental forms

Note: This item is only
for copies of materials
submitted to and
maintained in systems
that receive job
applications. Copies of
these records used to
fill job vacancies are
covered under job
vacancy case files
(items 03/020.0.A.01 &
02).

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

copies of records in the job vacancy case
file; notes of interviews with selected and
non-selected candidates; reference check
documentation

Page 180

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

settlement of any
associated litigation,
whichever is later.
[GRS 2.1-090] DAAGRS-2014-0002-0008
03/020.0.D.01

POSITION
VACANCIES

D. PRE-APPOINTMENT FILES
1. Records documenting background
investigation or vetting of prospective
employees to determine eligibility for
security clearance and sensitive
positions. Included are forms in the
SF-85 family, fingerprint charts, and
related correspondence.

Temporary. Forward
to appropriate
security office after
prospective employee
enters on duty,
declines appointment,
or is no longer a
candidate.
[GRS 2.1-140]

Note: Astronaut
selection is covered by
NRRS 08/035.0.

03/020.0.D.02.A

POSITION
VACANCIES

D. PRE-APPOINTMENT FILES

Temporary. Forward
to appropriate human
2. Records appropriate for inclusion in resources office to
OPF. Such as designation of
include in the OPF
beneficiary, life insurance election, and after employee enters
health benefits registration.
on duty.
(a) Records concerning prospective
[GRS 2.1-141]
employees who enter on duty.

Note: Astronaut
selection is covered by
NRRS 08/035.0.

03/020.0.D.02.B

POSITION
VACANCIES

D. PRE-APPOINTMENT FILES

Temporary. Destroy 1
year after prospective
2. Records appropriate for inclusion in employee is no longer
OPF. Such as designation of
a candidate.
beneficiary, life insurance election, and [GRS 2.1-142] DAAhealth benefits registration.
GRS-2014-0002-0009
(b) Records concerning prospective
employees who do not enter on duty.

Note: Astronaut
selection is covered by
NRRS 08/035.0.

03/020.0.D.03

POSITION
VACANCIES

D. PRE-APPOINTMENT FILES

Note: Astronaut
selection is covered by
NRRS 08/035.0.

3. Copies of records included in Job
vacancy case file

09-03-2025

Temporary. Destroy
after prospective
employee enters on
duty, declines
appointment, or is no
longer a candidate.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 181

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Note: Any of the above
records appropriate to
include in the OPF may
be moved to the OPF
when the agency
creates it.

application, attachments, and
supplemental forms; certification of job
readiness; documentation of eligibility for
excepted service appointment; notice of
appointment terms, and acceptance; proof
of disability issued by a licensed medical
professional; proof of special qualifications;
resume or other proof of employment,
education, or relevant experience

Note: Any of the above
records appropriate to
include in the OPF may
be moved to the OPF
when the agency
creates it.

application, attachments, and
supplemental forms; certification of job
readiness; documentation of eligibility for
excepted service appointment; notice of
appointment terms, and acceptance; proof
of disability issued by a licensed medical
professional; proof of special qualifications;
resume or other proof of employment,
education, or relevant experience

[GRS 2.1-143] DAAGRS-2014-0002-0010
03/020.5.A

EXCEPTED
SERVICE
APPOINTMENT
RECORDS

A. Case files that document appointing
individuals with intellectual disabilities,
severe physical disabilities, or
psychiatric disabilities as defined in 5
CFR 213.3102(u)

Temporary. Destroy 5
years after candidate
enters on duty, is no
longer under
consideration, or
declines offer.
Records created in filling permanent or [GRS 2.1-110] DAAtemporary job vacancies by
GRS-2014-0002-0018
noncompetitive appointment under
Schedules A, B, or D (as defined in 5
CFR 213.3101, 3201, 3301 and 3401).
Legal authorities: 5 CFR 213.3101,
3102, 3201, 3202, 3301, 3302, 3401,
3402.

03/020.5.B

EXCEPTED
SERVICE
APPOINTMENT
RECORDS

B. Case files related to all other
appointees.

Temporary. Destroy 2
years after candidate
enters on duty, is no
Records created in filling permanent or longer under
temporary job vacancies by
consideration, or
noncompetitive appointment under
declines offer.
Schedules A, B, or D (as defined in 5
[GRS 2.1-111] DAACFR 213.3101, 3201, 3301 and 3401).
GRS-2014-0002-0019
Legal authorities: 5 CFR 213.3101,
3102, 3201, 3202, 3301, 3302, 3401,
3402.

03/021.0.C.01

MANPOWER
REPORTS

C. HEADQUARTERS
Reports compiled from information
received from Centers (See
03/021.0.B.)

Permanent. OPR:
transfer to the
National Archives
when 10 years old.
[DA: N1-255-89-4] (N
1-38)

1. Headquarters – Agency Level.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 182

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/021.5

WORKFORCE
ANALYSIS AND
PLANNING
RECORDS

Records about workforce planning and
analysis, including succession planning,
developed in support of executivelevel and other agency planning
initiatives.

Temporary. Destroy 3
years after issuing
each new plan.
[GRS 2.2-020] DAAGRS-2017-0007-0002

Public Notes

Content Types/Description Continued
briefing materials; lists of functions and
staff at key locations; planning and analysis
models; planning data; studies and surveys

Exclusion: Records maintained by
executives responsible for policy
formulation or other high-level
actions. Schedule these on agencyspecific schedules.
03/021.6

SKILL SET
RECORDS

Records detailing name, contact, and
other information for people with
specific skill sets, such as foreign
languages, notaries, and sign language;
used to assign work-related duties to
employees and volunteers.

Temporary. Destroy
when business use
ceases.
[GRS 2.2-120] DAAGRS-2017-0007-0018

Exclusion: Associated testing records.
Those related to non-mission functions
are covered by NRRS 03/033, Training
Records. Those related to agency
mission functions may be scheduled by
the agency.
03/030.5

DISLOCATED
WORKER

Dislocated Worker Program Case Files
Includes applications, registrations,
supporting documentation.

03/033.0.A

09-03-2025

TRAINING
RECORDS/FILES –
GENERAL

A. General records in any format
documenting NASA training, including
but not limited to: administration;
training calendars, schedules, and
announcements; course descriptions,
objectives, registration and rosters;
reports; and tests.

Temporary. Destroy 1
year after employee
eligibility for program
expires.
[GRS 2.3-030] DAAGRS-2018-0002-0003
Temporary. Destroy
or delete when 5
years old.
[DA: N1-255-09-3]
[DA: N1-255-09-1]

Note: For inputs into,
outputs from, and
documentation of
Training e-systems, see
the following items as
appropriate: Schedules
01/078.0.G.06 (inputs

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 183

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

TRAINING
RECORDS/FILES –
GENERAL

B. TRAINING MATERIALS
1. Unique training materials in any
format related to NASA’s mission, such
as astronaut, payload processing, onboard flight crew training, etc.
Excluding records of formally
established schools which train
Agency employees in specialized
program areas, such as law
enforcement and national defense.

03/033.0.B.02

TRAINING
RECORDS/FILES –
GENERAL

B. TRAINING MATERIALS
2. Routine training materials in any
format, including but not limited to
record copy of manuals, syllabuses,
textbooks, and on-line packages.

Permanent. Cutoff
when superseded or
obsolete. Transfer to
the National Archives
7 years after cutoff.
[DA: N1-255-09-3] (N
15-39)

Note: For inputs into,
outputs from, and
documentation of
Training e-systems, see
the following items as
appropriate: Schedules
01/078.0.G.06 (inputs
and outputs) and
02/027.0.M.02
(documentation).

Temporary. Destroy
when superseded or
obsolete.
[DA: N1-255-09-3]
[DA: N1-255-09-1]

Note: For inputs into,
outputs from, and
documentation of
Training e-systems, see
the following items as
appropriate: Schedules
01/078.0.G.06 (inputs
and outputs) and
02/027.0.M.02
(documentation).

Temporary. Destroy
or delete 5 years after
separation of
employee or when no
longer needed,
whichever comes first.
[DA: N1-255-09-3]
[DA: N1-255-09-1]

Note: For inputs into,
outputs from, and
documentation of
Training e-systems, see
the following items as
appropriate: Schedules
01/078.0.G.06 (inputs
and outputs) and

Excluding records of formally
established schools which train
Agency employees in specialized
program areas, such as law
enforcement and national defense.
03/033.0.C

09-03-2025

TRAINING
RECORDS/FILES –
GENERAL

C. With the exception of Astronaut
training records covered by NRRS
8/34, all training records in any format
that are specifically linked to
individuals, such as training plans,
course completion, certifications
resulting from training, test results,
on-the-job training, and competencies.

Content Types/Description Continued

and outputs) and
02/027.0.M.02
(documentation).

Excluding records of formally
established schools which train
Agency employees in specialized
program areas, such as law
enforcement and national defense.
03/033.0.B.01

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 184

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Excluding records of formally
established schools which train
Agency employees in specialized
program areas, such as law
enforcement and national defense.
03/033.0.E

TRAINING
RECORDS/FILES –
GENERAL

E. All non-record copies, in any format,
of records in 03/033.0.A, B, or C.
Excluding records of formally
established schools which train
Agency employees in specialized
program areas, such as law
enforcement and national defense.

Content Types/Description Continued

02/027.0.M.02
(documentation).

Temporary. Delete or
destroy when no
longer needed.
[DA: N1-255-09-3]

03/039.0

AWARDS
PUBLICITY FILES

Documents used in publicizing or
encouraging participation in awards
programs, including posters, cartoons,
placards, and all other means of
obtaining attention and announcing
results of the programs and all other
related papers.

Temporary. Destroy
when 3 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
15-14)

03/040.0.A

AWARDS AND
A. AWARD CASE FILES
PROGRAM FILES – Agency awards files, including
EMPLOYEE
recommendations, approved
nominations, correspondence, and
reports about agency-sponsored cash
and non-cash awards (such as lumpsum cash awards, honorary awards,
informal recognition awards, cost
savings awards, and time off awards).
Also, includes correspondence about
awards from other Federal agencies or
non-Federal organizations and to
former employees.

Temporary. Destroy 2
years after final
action.
[GRS 2.2-030] DAAGRS-2023-0002-0001

09-03-2025

Public Notes

Note: For inputs into,
outputs from, and
documentation of
Training e-systems, see
the following items as
appropriate: Schedules
01/078.0.G.06 (inputs
and outputs) and
02/027.0.M.02
(documentation).

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 185

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

03/040.0.E

AWARDS AND
E. DEPARTMENT LEVEL AWARD FILES
PROGRAM FILES –
EMPLOYEE
Records relating to awards made at
the Departmental level or higher, i.e.,
Secretary’s Awards, Presidential.

Temporary. Destroy
when 15 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

03/040.0.G.01

AWARDS AND
G. SPACE FLIGHT AWARENESS
PROGRAM FILES – PROGRAM AWARDS
EMPLOYEE
1. Case file (in any format), including
recommendations, approved
nomination and related
correspondence, for each award, such
as Snoopy, Launch Honoree, and other
Flight Awareness Program awards.

Temporary. Cutoff
annually at end of
calendar year the
award was approved
or disapproved.
Destroy or delete 5
years after cutoff.
[DAA-0255-20160004]

03/040.0.G.02

AWARDS AND
G. SPACE FLIGHT AWARENESS
PROGRAM FILES – PROGRAM AWARDS
EMPLOYEE
2. Tracking database containing the
essence of awards and awardees.

Temporary. Destroy
database 5 years after
date of last entry, or
when no longer
needed for business
use, whichever is
later.
[DAA-0255-20160004]

03/040.5

EMPLOYEE
SUGGESTIONS –
GENERAL

Temporary. Destroy
or delete when 2
years old.
[DA: N1-255-09-2]

09-03-2025

Description

Retention

Records of suggestions by employees
or visitors, regardless of format, for
improvement of workplace or work
operations. Records include the
suggestion and the related
documentation for suggestions
administered through an established
action process of review and
approval/disapproval by individual or
committee or through a less formal
process of suggestions/questions
addressed in real-time within a system
or by an individual.

Public Notes

Content Types/Description Continued

Note: For inputs into,
outputs from, and
documentation of
Suggestion e-systems,
see the following items
as appropriate:
Schedules
01/078.0.G.06 (inputs
and outputs) and
02/014.0.D.02
(documentation).

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 186

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/041.0.A

POSITION
DESCRIPTIONS

A. OFFICIAL RECORD COPY
Copy held at Human Resources office.

Temporary. Destroy 2
years after position is
abolished or
description is
superseded.
[GRS 2.1-020] DAAGRS-2014-0002-0002
(N 15-6)

Files describing established positions
including information on title, series,
grade, duties and responsibilities.

03/041.0.B

POSITION
DESCRIPTIONS

B. ALL OTHER OFFICES/COPIES
Includes copies in employee Official
Personnel File (OPF), Unofficial
Personnel File (UPF), and supervisor’s
personnel file.

Public Notes

Content Types/Description Continued

Temporary. Destroy
in accordance with
disposal instruction
for associated file.
[GRS 2.1-021]

Files describing established positions
including information on title, series,
grade, duties and responsibilities.
03/041.0.C

POSITION
DESCRIPTIONS

C. ALL OTHER RELATED RECORDS
Files describing established positions
including information on title, series,
grade, duties and responsibilities.

03/042.0.B.01

CLASSIFICATION
RECORDS

B. APPEALS
1. Position Reviews and Classification
Appeals
Records NASA creates and receives
when reviewing a position’s
classification in response to a
classification appeal to Human
Resources or directly to OPM,
including records of desk audits.

03/042.0.B.02

09-03-2025

CLASSIFICATION
RECORDS

B. APPEALS
2. Certificates of Classification Issued
by OPM.

Temporary. Destroy
when position
description is final.
[GRS 2.1-022] DAAGRS-2014-0002-0003

background material in Human Resources
case file; case file at position’s program
office; other copies of records in item
03/041.0.A.

Temporary. Destroy 3
years after final
decision.
[GRS 2.1-030] DAAGRS-2014-0002-0004

Temporary. Destroy 2
years after position is
abolished or

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 187

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Certificates received from OPM,
stating final decision on a position
classification appeal.

description is
superseded.
[GRS 2.1-040] DAAGRS-2014-0002-0005

03/042.0.C

CLASSIFICATION
RECORDS

C. CLASSIFICATION STANDARDS
Correspondence and other records
relating to developing classification
standards specific to a single agency or
all agencies, including notice of Office
of Personnel Management (OPM)
approval or disapproval.

Temporary. Destroy 2
years after standard is
superseded, canceled,
or disapproved by
OPM (as appropriate).
[GRS 2.1-010] DAAGRS-2014-0002-0001

03/048.0.A

TIME,
ATTENDANCE,
AND LEAVE
RECORDS

A. Sign-in/Sign-out records, time cards,
leave applications and approvals of all
types (annual, sick, family medical,
military service, jury duty, leave
donations, etc.); overtime,
compensatory, and credit time
requests and approvals; premium pay
authorizations; and other records
documenting employee’s presence or
absence from work.

Temporary. Destroy
when 3 years old.
[GRS 2.4-030] DAAGRS-2019-0004-0002

03/048.0.B

TIME,
ATTENDANCE,
AND LEAVE
RECORDS

B. TELEWORK/ALTERNATE WORKSITE
AGREEMENTS

Temporary. Destroy
when superseded or
obsolete.
[GRS 2.3-040] DAAGRS-2023-0003-0001

TIME,
ATTENDANCE,
AND LEAVE
RECORDS

C. FAMILY MEDICAL LEAVE ACT
1. Family Medical Leave Act Program
Administrative Records
Records related to managing the
program, including copies of policies
and guidance describing employee
benefits and employee use of paid and

03/048.0.C.01

09-03-2025

Telework and alternate worksite
agreements between the agency and
employee and other related
documentation, such as
questionnaires.

Public Notes

Content Types/Description Continued

Temporary. Destroy 3
years after
superseded or
obsolete.
[GRS 2.4-140] DAAGRS-2016-0015-0019

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 188

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

unpaid leave under the FMLA,
statistics, reports, and other records
not linked to individual employee
participation.
03/048.0.C.02

TIME,
ATTENDANCE,
AND LEAVE
RECORDS

C. FAMILY MEDICAL LEAVE ACT
2. Family Medical Leave Act Individual
Case Files

Temporary. Destroy 3
years after conclusion
of leave being taken.
[GRS 2.4-141] DAAGRS-2016-0015-0020

03/049.0.C.01

LEAVE RECORDS

C. DONATED LEAVE PROGRAM

Temporary. Destroy 1
year after the
employee receiving
leave is no longer
participating in the
program.
[GRS-2.4-071] DAAGRS-2016-0015-0009

1. Individual Case Files
Records documenting leave donation
and receipt, including recipient
applications; agency approvals or
denials; medical or physician
certifications; and records of leave
donations, supervisor approvals, leave
transfers, payroll notifications, and
terminations from the program.
03/049.0.C.02

LEAVE RECORDS

C. DONATED LEAVE PROGRAM

Temporary. Destroy
when 3 years old.

2. Program Administrative Records
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

eligibility notice given to employee;
employee eligibility to participate in
program; employee identification data;
leave records; leave request, approval/nonapproval; medical certifications; notice of
employee rights and responsibilities,
questions from employees about those
rights and responsibilities, and responses to
them; periodic reports of employee status
and intent to return to work; records of
disputes between employers and eligible
employees regarding designation of leave
as FMLA leave; records of pay basis,
compensation terms, normal hours per pay
period, additions to or deductions from
wages, total compensation normally paid;
records of premium payments of employee
benefits

publicity and program announcements;
records of leave bank governing board
award decisions; records of leave bank
Page 189

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Records related to managing the
program
03/052.0.A

03/052.0.B

03/052.0.C.01

LABOR
MANAGEMENT
RELATIONS
RECORDS

Labor management relations
agreement negotiation records.

LABOR
MANAGEMENT
RELATIONS
RECORDS

B. LABOR ARBITRATION

LABOR
MANAGEMENT
RELATIONS
RECORDS

C. LABOR RELATION FILES
Work Stoppages/Strikes Documents
relating to work stoppages, strikes,
and disputes affecting NASA contracts;
includes strike reports, reports of work
stoppages, correspondence, plans to
settle disputes, and all related
documents.

Records relating to negotiations with
labor unions. Includes:
• negotiation agreements
• requests to bargain
• bargaining session records/notes
• correspondence, memoranda, forms
• reports
• other records relating to the
negotiated agreements and general
relationship between management,
employee unions and other groups

Records of workplace disputes
processed under negotiated grievance
procedures and settled by either
agreement or binding arbitration.

Public Notes

[GRS 2.4-070] DAAGRS-2016-0015-0008

Content Types/Description Continued
management; similar records not linked to
individual employee participation;
statistical and narrative report

Temporary. Destroy 5
years after expiration
of agreement or final
resolution of case, as
appropriate.
[GRS 2.3-130] DAAGRS-2018-0002-0015

Temporary. Destroy 3
years after close of
case.
[GRS 2.3-090] DAAGRS-2018-0002-0010

Permanent. Transfer
to the National
Archives when 10
years old.
[DA: N1-255-89-4]

1. Headquarters

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 190

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/052.0.C.02

LABOR
MANAGEMENT
RELATIONS
RECORDS

C. LABOR RELATION FILES
Work Stoppages/Strikes Documents
relating to work stoppages, strikes,
and disputes affecting NASA contracts;
includes strike reports, reports of work
stoppages, correspondence, plans to
settle disputes, and all related
documents.

Temporary. Destroy
when 5 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

2. Centers
03/052.2

FEDERAL LABOR
RELATIONS
AUTHORITY
(FLRA) CASE FILES

Records of cases filed under provisions
of the Federal Labor Relations Act
concerning representation, unfair
labor practices, negotiability, and
review of arbitration awards. May
include: records of representation
proceedings; records of unfair labor
practices proceedings; records of
negotiability proceedings; records of
review of arbitration awards.

Temporary. Destroy
when 1 year old.
[GRS 2.3-100] DAAGRS-2018-0002-0011

03/052.4

MERIT SYSTEMS
PROTECTION
BOARD (MSPB)
CASE FILES

Civil Service Reform Act appeal case
files involving actions appealable to
MSPB per 5 CFR 1201.3.

Temporary. Destroy 3
years after final
resolution of case.
[GRS 2.3-080] DAAGRS-2018-0002-0009

09-03-2025

agencies’ statements of position, unions’
responses, and agencies’ counterresponses; challenges to the status of a
labor organization; charges/allegations of
unfair labor practices, amendments, and
supporting evidence; complaints by FLRA
Regional Director; determination of
grounds for review; dismissals of petitions;
decisions; orders; exceptions to arbitrators’
award rendered pursuant to arbitrations;
motions, responses, stipulations;
oppositions to exceptions; petitions for
review; petitions, notice of petitions, crosspetitions, motions; records documenting
adequate showing of interest; records of
charges/allegations investigation, including
subpoenas; records of hearings; decisions
and settlements; records of meetings,
hearings, and prehearing conferences;
records of post-petition conferences;
statements of witnesses
Exclusion:
Corresponding case
files at MSPB (must be
scheduled by MSPB).

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

hearing notices, transcripts, testimony,
briefs, and exhibits; MSPB final opinions,
orders, and decisions; MSPB initial
decisions; orders granting or denying
intervention; petitions for appeal, agencies’

Page 191

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued
responses to petitions; petitions for review,
responses of opposing party to petition

03/052.5.A

ADVERSE IMPACT Records documenting the impact of
FILES
tests and other selection procedures
on peoples’ employment
opportunities, recorded by sex, race,
and ethnic group in order to
determine compliance with the
Uniform Guidelines on Employee
Selection Procedures.

Temporary. Destroy
when 3 years old.
[GRS 2.1-170] DAAGRS-2018-0008-0001

number of applicants by sex, race, and
national origin; number of people hired,
promoted, and terminated, by sex, race,
and national origin; selection procedures
and their validity

Temporary. Destroy 2
years after eliminating
the adverse impact.
[GRS 2.1-171] DAAGRS-2018-0008-0002

number of applicants by sex, race, and
national origin; number of people hired,
promoted, and terminated, by sex, race,
and national origin; selection procedures
and their validity

Temporary. Destroy
when 7 years old.
[GRS 2.3-050] DAAGRS-2018-0002-0005

SORN - NASA 10HRCF

A. RECORDS REVEALING NO ADVERSE
IMPACT
03/052.5.B

ADVERSE IMPACT Records documenting the impact of
FILES
tests and other selection procedures
on peoples’ employment
opportunities, recorded by sex, race,
and ethnic group in order to
determine compliance with the
Uniform Guidelines on Employee
Selection Procedures.
B. RECORDS REVEALING AN ADVERSE
IMPACT

03/053.5.B

ANTIHARASSMENT
RECORDS

B. Anti-Harassment Complaint Case
Files
Records of complaints regarding
unwelcome workplace conduct, filed in
accordance with agency policies and
procedures. Includes:
• complaint, correspondence, notes,
forms, and supporting material
• records of investigation, statements
of witnesses
• determination as to whether
harassment occurred

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 192

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• documentation of preventive or
corrective measures
Note: If a harassment complaint is
settled via the EEO, ADR, or grievance
process, its records are scheduled
under the item specific to that process.
03/054

09-03-2025

GRIEVANCE,
DISCIPLINARY
AND ADVERSE
ACTION FILES

ADMINISTRATIVE GRIEVANCE FILES
Administrative grievance, disciplinary,
performance-based, and adverse
action case files.
• Records of grievances filed by
covered entities (for instance,
employees who are not members of a
bargaining unit). Includes:
o statement of grievance, supporting
documentation, and evidence
o statements of witnesses, records of
interviews and hearings
o examiner’s findings,
recommendations, decisions
• Records of disciplinary and
performance-based actions against
employees. Includes:
o performance appraisal, performance
improvement plan, and supporting
documents
o recommended action, employee’s
reply
o records of hearings and decisions
o records of appeals
• Records of adverse actions
(suspension, removal, reduction in
grade, reduction in pay, or furlough)
against employees. Includes:
o proposed adverse action, employee's
reply

Temporary. Destroy 7
years after case is
closed.
[GRS 2.3-060] DAAGRS-2018-0002-0006

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 193

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy 3
years after
compensation ceases
or when deadline for
filing a claim has
passed.
[GRS 2.4-100] DAAGRS-2016-0015-0012

Excludes copies filed in
the Employee Medical
Folder and records
created and
maintained by the
Department of Labor's
Office of Workers'
Compensation.

administrative determinations or court
rulings; forms, reports, correspondence,
claims; medical and investigatory records;
payment records

Temporary. Destroy
15 years after
compensation ceases
or when deadline for
filing a claim has
passed.
[GRS 2.4-101] DAAGRS-2016-0015-0013

Excludes copies filed in
the Employee Medical
Folder and records
created and
maintained by the
Department of Labor's
Office of Workers'
Compensation.

administrative determinations or court
rulings; forms, reports, correspondence,
claims; medical and investigatory records;
payment records

o statements of witnesses
o records of hearings and decisions
o letters of reprimand
o records of appeals
03/056.5.A.01

INJURY
COMPENSATION
FILES

A. Federal Employees’ Compensation
Act case files on injuries Federal
employees sustain, while performing
their duties that result in lost time or
death, whether or not the employee
filed a workers’ compensation claim.
1. Copies of files forwarded to the
Department of Labor for retention in
their master Office of Workers’
Compensation records

03/056.5.A.02

INJURY
COMPENSATION
FILES

A. Federal Employees’ Compensation
Act case files on injuries Federal
employees sustain, while performing
their duties that result in lost time or
death, whether or not the employee
filed a workers’ compensation claim.
2. Files not forwarded to the
Department of Labor for retention in
their master Office of Workers’
Compensation records.

03/057.0.A.01

EMPLOYEE
SEPARATION
RECORDS

A. SEPARATION PROGRAM
MANAGEMENT RECORDS
Records documenting the general
work process to release career,
temporary, and political-appointment
employees from employment status.

Temporary. Destroy
when no longer
required for business
use.
[GRS 2.5-010] DAAGRS-2014-0004-0001

exit interview compilations identifying and
tracking trends; registers of separation or
transfers such as SF-2807, SF-3103, or
similar records; reports, correspondence,
and control documents; retention registers
and related records

1. Records not specific to an agency
separation initiative.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 194

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

03/057.0.A.02

EMPLOYEE
SEPARATION
RECORDS

A. SEPARATION PROGRAM
MANAGEMENT RECORDS
Records documenting the general
work process to release career,
temporary, and political-appointment
employees from employment status.

Temporary. Destroy 2
years after date of
program closure.
[GRS 2.5-011] DAAGRS-2014-0004-0002

exit interview compilations identifying and
tracking trends; registers of separation or
transfers such as SF-2807, SF-3103, or
similar records; reports, correspondence,
and control documents; retention registers
and related records

Temporary. Destroy 1
year after date of
separation or transfer.
[GRS 2.5-020] DAAGRS-2014-0004-0003

certifications of removal/non-removal of
government records; checklists of returned
property; copy of leave record (see “Record
of employee leave,” item 49.B of this
schedule, for record copy) retained for
agency use; exit clearances; exit interview
records; records documenting employee
financial obligations to government (e.g.,
salary offset notices in effect at time of
separation; student loan repayment;
recruitment, retention, and relocation
incentives; determination of settlement);
records documenting notification of
appropriate third parties (e.g., benefits
providers, payroll, facility services, security,
information technology) of impending
separation; records documenting terms
and entitlements of separation (e.g., leave
balance pay out or transfer of account,
severance, pension, temporary
continuation of coverage, annuity
estimates, assistance); records of
counseling activities and outplacement
services

2. Records specific to an agency
separation initiative such as reductionin-force, voluntary early retirement,
voluntary separation, and similar
programs.
03/057.0.B

EMPLOYEE
SEPARATION
RECORDS

B. INDIVIDUAL EMPLOYEE
SEPARATION CASE FILES
Records not included in separating
employee’s Official Personnel Folder
(OPF), documenting individual
employees’ transfer to another
Federal agency or office or voluntary,
involuntary, disability, early
retirement, retirement, or death
separation from career, temporary,
and political appointment service; and
legal and financial obligations of
government to employee and
employee to government.
Exclusion: records required to be filed
in employee’s OPF are excluded from
this item.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 195

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/057.0.C

EMPLOYEE
SEPARATION
RECORDS

C. RECORDS DOCUMENTING CAPTURE
OF INSTITUTIONAL AND SPECIALIZED
KNOWLEDGE

Temporary. Destroy
when no longer
required for business
use.
[GRS 2.5-030] DAAGRS-2014-0004-0004

Includes status updates on current and
pending assignments, contact
information for sources, and other jobrelated information an office may
choose to obtain from a departing
employee.

Public Notes

Content Types/Description Continued

Exclusion: Formal oral histories
recorded with an employee before
his/her departure are not covered by
this item. These must be scheduled
separately by the agency.
03/057.0.D

EMPLOYEE
SEPARATION
RECORDS

D. INDIVIDUAL EMPLOYEE
SEPARATION RECORDS REQUIRED TO
BE PLACED IN SEPARATING
EMPLOYEE’S OPF
As identified in the Office of Personnel
Management (OPM) Guide to
Personnel Recordkeeping.

03/057.0.E.01

EMPLOYEE
SEPARATION
RECORDS

Phased retirement administrative
records.
Records related to managing the
program, including:
• procedural guidance on program
administration
• informational/marketing/publicizing
materials
• general correspondence
• reports to OPM

09-03-2025

File on left side (short
term) or right side
(long term) of the
Official Personnel
Folder (OPF), as
appropriate.
[GRS 2.5-040]

designation of beneficiary; documentation
of indebtedness; documentation of
payment or repayment to, or refund from
FERS or CSRS; documentation of
retirement-option elections and coverage;
reason for separation (such as reduction in
force); record of employee leave prepared
upon transfer or separation; records of
most recent performance ratings;
resignation letter

Temporary. Destroy
when 3 years old or 3
years after revision or
replacement, as
appropriate.
[GRS 2.5-050] DAAGRS-2016-0007-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 196

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• memoranda of understanding
(MOU) and significant documentation
of bargaining unit negotiations
• documentation of program
structure and details as uniquely
instituted by agency
03/057.0.E.02

EMPLOYEE
SEPARATION
RECORDS

Phased retirement individual case files. Temporary. Destroy 1
year after employee
Case files of individual employee
participation
participation in phased retirement,
concludes or the
such as:
employee retires.
• application for immediate retirement [GRS 2.5-051] DAA• evidence of eligibility
GRS-2016-0007-0002
• reviews/recommendations by
supervisor and others
• notice of approval or disapproval
• retirement benefit estimates
• annuity calculations
• phased retirement agreement
• records documenting knowledge
transfer activities
• confidentiality agreement with
mentees
• action/project plans and logs
• correspondence

03/058.0

UNEMPLOYMENT
COMPENSATION
DATA REQUEST
FILES

Requests for wage and separation data
to be used in connection with
unemployment compensation claims,
and related papers, including requests
for information, notice of refusal of
work offer, and related papers.

Temporary. Destroy
when 2 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
4-18)

03/059.5

INCENTIVE
PACKAGE
RECORDS

Records of recruitment, relocation,
and retention incentives; federal
student loan repayment; and
supervisory differentials offered under

Temporary. Destroy 3
years after date of
approval, completion
of service agreement,
or termination of

09-03-2025

Note: Agencies may
choose to file these
records with the
employee’s retirement
file, in which case the
agency should retain
them according to the
retention period for
the retirement file, per
03/057.0.B.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 197

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

the Federal Employees Pay
Comparability Act.

incentive or
differential payment,
whichever is later.
[GRS 2.4-090] DAAGRS-2016-0015-0011

03/059.7.A

TRANSPORTATIO
N SUBSIDY
PROGRAM
ADMINISTRATIVE
RECORDS

Records related to managing the
program, including:
• determining subsidy amount
available to employees
• publicity and program
announcements
• records of program-wide benefit
delivery and receipt
• statistical and narrative reports
• similar records not linked to
individual employee participation

Temporary. Destroy
when 3 years old.
[GRS 2.4-130] DAAGRS-2016-0015-0017

03/059.7.B

TRANSPORTATIO
N SUBSIDY
PROGRAM
INDIVIDUAL CASE
FILES

Case files of individual employee
participation in transportation subsidy
programs, such as:
• applications and supporting
documents
• eligibility verification
• notice of approval or denial of
participation in program
• participant training documentation
• periodic estimates of transit
expenses
• record of individual benefit delivery
and receipt
• de-enrollment documents
• settlement of outstanding debts by
employee or Government when
employee leaves program

Temporary. Destroy 2
years after employee
participation
concludes.
[GRS 2.4-131] DAAGRS-2016-0015-0018

03/061.0.B

CHARITY DRIVES,
CONTRIBUTIONS,
AND OTHER
ACTIVITIES

B. Records which document and serve
as the basis for official actions.

Temporary. Destroy
when 2 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 198

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/063.0.A

UTILIZATION OF
PERSONNEL
AUTHORITIES

A. Records of Delegation of Authority
for Examination and Certification
Agreements and related records
created under the authority of 5 U.S.C.
1104 by which OPM delegates to an
agency the authority to examine and
certify applicants for employment.

Temporary. Destroy 3
years after agreement
terminates.
[GRS 2.1-150] DAAGRS-2014-0002-0021

03/063.0.B

UTILIZATION OF
PERSONNEL
AUTHORITIES

B. Delegated Authority Audits
Reports of delegated examining
operations audit delivered to the
audited agency.

Temporary. Destroy
when 3 years old.
[GRS 2.1-160] DAAGRS-2014-0002-0022

03/064.0

EMPLOYEE DRUG
TESTING
RECORDS

Employee drug test plans, procedures,
and scheduling records.

Temporary. Destroy
when 3 years old or
when superseded or
obsolete.
[GRS 2.7-100] DAAGRS-2017-0010-0016

Drug testing program records
pertaining to the development of
procedures, such as the determination
of testing incumbents in designated
positions and selection of specific
employees/applicants for testing.
Includes:
• agency copies of plans and
procedures, with related drafts,
correspondence, and memoranda
• lists of selectees
• notification letters
• testing schedules
03/065.0

EMPLOYEE DRUG
TESTING
RECORDS

Employee drug test acknowledgment
of notice forms.
Forms completed by employees whose
positions are designated sensitive for
drug testing purposes, acknowledging
they have received notice and they
may be tested.

09-03-2025

Public Notes

Content Types/Description Continued

Temporary. Destroy
when employee
separates from
testing-designated
position.
[GRS 2.7-110] DAAGRS-2017-0010-0016

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 199

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

03/066.0

EMPLOYEE DRUG
TESTING
RECORDS

Employee drug test results.

Temporary. Destroy
when employee
leaves the agency or
when 3 years old,
whichever is later.
[GRS 2.7-130] DAAGRS-2017-0010-0016

Records documenting individual test
results, including testing reports,
notification of employees and
employing offices, and documents
relating to follow-up testing.

Public Notes

Content Types/Description Continued

Positive results.
03/067.0

EMPLOYEE DRUG
TESTING
RECORDS

Employee drug test results.
Records documenting individual test
results, including testing reports,
notification of employees and
employing offices, and documents
relating to follow-up testing.

Temporary. Destroy
when 3 years old.
[GRS 2.7-131] DAAGRS-2017-0010-0016

Negative results.
03/068.0

EMPLOYEE DRUG
TESTING
RECORDS

Employee drug testing specimen
records.
Identifying data on each specimen,
recorded at each collection site in the
order in which the specimen was
collected. Includes records used to
maintain control and accountability of
specimens from the point of collection
to final disposition, e.g., chain-ofcustody records.

09-03-2025

Temporary. Destroy 3
years after date of last
entry or when 3 years
old, whichever is later.
[GRS 2.7-120] DAAGRS-2017-0010-0018

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 200

NRRS 1441.1 NASA Records Retention Schedules
Schedule 4: Logistics Management  
These schedules cover records pertaining to the management of property, transportation, and vehicles. (Excluding real property.  See Schedule 8). 
They include retention schedules from the National Archives General Records Schedules as well as NASA-specific retention authorities.  All
schedules with a temporary retention are considered media neutral, meaning they apply to both physical and electronic records.  Consult NASA
Records Management staff when dealing with records designated as permanent or for clarification in interpretation or application of these
retention schedules.  
Item

Name

Description

Retention

04/002.0

REPORT OF
SURVEY FILES

Files involving pecuniary liability.

Temporary. Destroy
10 years after date of
action.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
17-26)

Documents maintained for the
purpose of review of circumstances
concerning the loss, unserviceability,
or destruction of Government
property of funds, and for
determination of the question of
pecuniary or other responsibilities.
04/003.0

09-03-2025

EQUIPMENT,
STOCK, AND
SUPPLY
ADMINISTRATIVE
AND
OPERATIONAL
RECORDS

Records relating to administering and
operating vehicles, equipment, stocks,
and supplies.
• inventories of property, equipment
furnishings, stock, and supplies;
• related correspondence;
• statistical and narrative reports;
• studies;
• reports of survey regarding lost,
damaged, missing, or destroyed
property;
• requisitions for supplies and
equipment;
• records tracking supply and
procurement requirements;
• records scheduling dispatching
vehicles, monitoring use, and reporting
use.
• Found on station records

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 3 years old or 3
years after
superseded, as
appropriate.
[GRS 5.4-010] DAAGRS-2016-0011-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 201

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Exclusion 1: If records pertain to
export control items, the records
should be disposed of in accordance
with NRRS 02/007.5, EXPORT
CONTROL PROGRAM RECORDS.
Exclusion 2: Records of aircraft
operations (Schedule Item 07/026
covers these).
Exclusion 3: Records of supply and
property procurement (Schedule Item
05/001.0.A covers these).
NOTE: Records in the Personal
Property & Equipment database are
not to be removed without approval of
logistics management.
04/005.0

COST
ACCOUNTING
FOR STORES,
INVENTORY, AND
MATERIALS

Records providing accountability for
receipt and custody of materials and
showing accumulated cost data,
including the direct and indirect costs
of production, administration, and
performance of program functions of
the agency.

Temporary. Destroy
when 3 years old.
[GRS 1.1-040] DAAGRS-2013-0003-0012

04/008.0.A

PROPERTY FILES

A. PROPERTY PASS
Property pass documents, authorizing
removal of property from any NASA
Centers. This includes hand receipts
for materials loaned or issued for use
and are to be returned.

Temporary. Destroy 3
months after
expiration or
revocation.
[GRS 5.6-040] DAAGRS-2017-0006-0005

Contractor cost report re contractor-heldgovernment-owned materials and parts;
Cost accounting reports and data;
Depreciation list/cost; Inventory accounting
returns and reports; Invoices or equivalent
papers used for inventory accounting
purposes; Plant account cards and ledgers,
other than those pertaining to structures;
Working files used in accumulating
inventory accounting data

Exclusion: If records pertain to export
controlled items, the records should
be disposed of in accordance with
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 202

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

NRRS 02/007.5, EXPORT CONTROL
PROGRAM RECORDS.
04/008.0.B

PROPERTY FILES

B. LOAN AGREEMENT FILES
Case files, including legal agreements,
correspondence, and related records
pertaining to temporary property
loans. Loan agreements are with
outside organizations, i.e., other
Government agencies, educational
institutions, individuals, profit and
nonprofit organizations, who are
borrowing NASA property or who are
loaning property to NASA at no cost.

Temporary. Destroy 6
years after the end of
the fiscal year in
which the property
was returned.

Exclusion: If records pertain to export
controlled items, the records should
be disposed of in accordance with
NRRS 02/007.5, EXPORT CONTROL
PROGRAM RECORDS.
04/009.0

EXCESS
PERSONAL
PROPERTY AND
EQUIPMENT
RECORDS

Records created in the process of
disposing of excess, surplus, or
exchange/sale-eligible personal
property or artifacts by reutilization,
transfer, donation, sale, recycling,
abandonment and/or destruction.
Includes:
• destruction certificates
• excess property inventories and lists
• lists and other records identifying
approved receivers of excess property
• receipts of transfer, donation, or
sale

Temporary. Destroy
10 years after disposal
of asset.
[Retention meets
NASA business needs
per SMEs]
[GRS 5.4-040] DAAGRS-2016-0011-0004

04/010.0

EXCESS
PROPERTY

Copies of reports to GSA regarding
excess personal property.

Temporary. Destroy
when 3 years old.
[GRS 5.4-040] DAAGRS-2016-0011-0004

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 203

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

04/011.0

PLANT
CLEARANCE FILES
– CONTRACTOR
EXCESS
PROPERTY

These files document the reporting,
processing, and disposition of
Government furnished
property/equipment provided to
contractors that has become excess to
their needs. These case files can
consist of documentation on the
excess personal property turned in to
the Center Plant Clearance Officer by
cost-type onsite contractors

Temporary. Destroy 3
years after year in
which case is closed.
[DA: N1-255-90-7]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

Exclusion: If records pertain to export
controlled items, the records should
be disposed of in accordance with
NRRS 02/007.5, EXPORT CONTROL
PROGRAM RECORDS.
04/012.0.A.01

CONTROLLED
MATERIAL FILES

A. Reports on allotments, unused
balances, and related matters.
1. Office of primary responsibility.

Temporary. Destroy
when 10 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
17-15)

04/012.0.A.02

CONTROLLED
MATERIAL FILES

A. Reports on allotments, unused
balances, and related matters.
2. All other offices/copies.

Temporary. Destroy
when 2 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

04/012.0.B.01

CONTROLLED
MATERIAL FILES

B. Documents, ledgers, and similar
documents used to control and
account for controlled materials.
1. Office of primary responsibility

Temporary. Destroy
when 10 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
17-17)

04/012.0.B.02

CONTROLLED
MATERIAL FILES

B. Documents, ledgers, and similar
documents used to control and
account for controlled materials.
2. All other offices/copies

Temporary. Destroy
when 2 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1]

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 204

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

04/012.0.C

CONTROLLED
MATERIAL FILES

C. Allotment case files used to control
and account for controlled materials.

Temporary. Destroy
when 5 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
17-10)

04/016.0

MAIL
Mail Services Administrative and
ADMINISTRATION Operational Records
AND OPERATIONS
Records of internal mail room
administration and operation.
Includes:
• agreements and related background
data and other records related to mail
maintained for administrative (not
fiscal) use
• records that document acquiring,
installing, changing, removing, and
servicing mail equipment
• statistical reports on mail and
package shipment volume and costs
• related correspondence

Temporary. Destroy
when 3 years old, or 3
years after applicable
agreement is
cancelled, as
appropriate.
[GRS 5.5-010] DAAGRS-2016-0012-0001

04/017.0

MAIL
Records of general day-to-day
ADMINISTRATION communication service administration
AND OPERATIONS and specific transmission tracking.
Includes:
• records that track shipment, routing,
registration, certification, declared
value, insurance, and receipt of
incoming and outgoing mail, including
overnight, express, special delivery,
and specially tracked packages
• messenger and courier service logs,
assignment records and instructions,
dispatch records, delivery receipts,
route schedules, and related records
documenting messenger and courier
service activity

Temporary. Destroy
when 1 year old or
when superseded or
obsolete, whichever is
applicable.
Item superseded NRRS
01/092 AND 01/093.
[GRS 5.5-020] DAAGRS-2016-0012-0002

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 205

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• reports of loss, rifling, delayed or late
delivery, wrong delivery, or other
improper mail treatment
• records that document requisitioning
and receiving stamps and postage
meter balances
• documentation and tracking to
intended destination of valuables (e.g.
checks, cash, stamps, money orders,
etc.) the agency receives by mail or
private delivery/messenger
• staff and office directories the
agency uses to ensure correct mail and
package delivery
• mailing and contact lists a mailroom
or similar office manages
04/018.0

MAIL
Records about irregularities in the
ADMINISTRATION handling of mail. Includes, but is not
AND OPERATIONS limited to, postal irregularities reports.

Temporary. Destroy 3
years after final
action.
[GRS 5.6-050] DAAGRS-2023-0007-0001

04/019.0

MAIL
Official metered mail reports such as
ADMINISTRATION GSA-1390A, “Quarterly Postage Mail
AND OPERATIONS Report / Record of Accountable
Metered Mail Report, “ and all related
papers.

Temporary. Destroy
when 6 years old.
[GRS 5.5-030] DAAGRS-2016-0012-0003
(N 10-24)

04/023.0

FREIGHT AND
SHIPPING

Temporary. Destroy 6
years after final
payment or
cancellation.
[GRS 1.1-010] DAAGRS-2013-0003-0001

Financial Transaction Records Related
to Freight and Shipping
Including records such as:
• Bills of Lading
• Commercial Freight Vouchers
See Schedule 09/001.0.A for additional
details.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 206

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

04/025.0

LOST,
DESTROYED, OR
DAMAGED,
SHIPMENT FILES

Records documenting shipment of
valuables under the Government
Losses in Shipment Act, including
consignee and carrier identification;
shipment description; value or
replacement value declaration, and
registry or lock number; date and time
of delivery; registry and carrier
receipts, shipment notice; shipment
inspection; report of loss, destruction,
or damage; and claim for replacement.

Temporary. Destroy
when 6 years old.
[GRS 5.5-040] DAAGRS-2016-0012-0004

04/026.0

SHIPMENT OF
HAZARDOUS/RAD
IOACTIVE
MATERIALS

Shipping forms and all related records
concerning the shipment of
hazardous/toxic wastes and
radioactive materials.

Temporary. Destroy
when 13 years old.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
21-10)

04/027.0

MOTOR
CARRIERS’
EXPLOSIVE
OPERATING
AUTHORITY

Correspondence and related
documents with commercial carriers
concerning their facilities and
procedures for transporting explosives
and other dangerous articles.

Temporary. Destroy 2
years after authority is
superseded or
rescinded.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
22-12)

04/028.0

HIGHWAY
MOVEMENT
PERMITS

Documents relating to permits
obtained from pertinent state and
local authorities for vehicular
movements exceeding legal weight or
dimension limitation, movement of
hazardous waste/radioactive
materials, or other legal requirements.
Included are permits; documents
reflecting such data as type of
equipment, gross weight, axle or truck
loads, height, width, and length; origin
and destination of movement; nature
of cargo; similar documents and
related correspondence.

Temporary. Destroy 3
years after completion
of move.
* Also see items 7, 8,
and 9 of this schedule.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
22-15)

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 207

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

04/029.0

MOTOR VEHICLE
RECORDS –
OPERATION AND
MANAGEMENT

Vehicle and vessel accident and
incident records.

Temporary. Destroy 3
years after case is
closed.
[GRS 5.4-140] DAAGRS-2016-0011-0017

Records about vehicle and vessel
accidents—land, water, and air—that
vehicle management offices maintain,
including:
• Standard Form 91, Motor Vehicle
Accident Report
• Standard Form 94, Statement of
Witness
• Standard Form 95, Claim for
Damage, Injury, or Death
• copies of investigative reports (see
Exclusion for original investigative
reports)

Public Notes

Content Types/Description Continued
SORN - NASA 10PATS

NOTE: This schedule covers records
maintained by fleet management.
Mishap investigation and reporting
records maintained by Safety are
covered by Schedule 01/121.5.
04/030.0

04/032.0

09-03-2025

MOTOR VEHICLE
RECORDS –
OPERATION AND
MANAGEMENT

Motor vehicle and vessel inspection,
maintenance, and service records.

VEHICLE AND
HEAVY
EQUIPMENT

Records of individual employee
operation of Government-owned
vehicles and equipment, including

Records documenting inspection,
maintenance, service, and repair
activities relating to land vehicles and
watercraft.
Includes:
• work orders, service and repair
requisitions, and logs
• descriptions of provided service and
repair, and related papers

Temporary. Destroy
when 3 years old, or
until no longer needed
for NASA business use,
whichever is later.
Transfer of extant
records to new owner
at sale or donation is
authorized.
[GRS 5.4-090] DAAGRS-2016-0011-0011
Temporary. Destroy 3
years after separation
of employee or 3

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 208

NRRS 1441.1 NASA Records Retention Schedules
Item

04/033.0

Name

Description

Retention

OPERATOR
RECORDS

tests, certifications, use authorization,
safe driving/use awards, and related
records.

years after rescission
of authorization to
operate vehicles or
equipment, whichever
is sooner.
[GRS 5.4-110] DAAGRS-2016-0011-0014

VEHICLE AND
EQUIPMENT
OWNERSHIP
RECORDS AND
OPERATIONS
MANUALS

Vehicle and equipment identification,
registration, and warranty records,
manuals and similar documentation,
whether produced locally or by the
manufacturer.

Temporary. Destroy
after final action.
[GRS 5.4-030] DAAGRS-2023- 0006-0002

Public Notes

Content Types/Description Continued

Note: Ownership records may be
transferred to a new owner, if
applicable.
04/034.0

09-03-2025

MOTOR VEHICLE
RECORDS –
OPERATION AND
MANAGEMENT

Parking permit control files.
Documents relating to the
administration and allotment of
parking spaces and used to control the
issuance and withdrawal of permits
and record violations by holders of
permits.

Temporary. Destroy
upon transfer or
separation of permit
holder or when permit
is superseded or
revoked, whichever is
sooner.
[DA: N1-255-89-4]
[DA: N1-255-09-1] (N
12-25)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10PATS

Page 209

NRRS 1441.1 NASA Records Retention Schedules
Schedule 5: Industrial Relations, Procurement, Grants, and Cooperative Agreement Records 
These schedules cover records pertaining to acquisitions and procurement operations. See Schedule 9 for financial transaction records.  They
include retention schedules from the National Archives General Records Schedules as well as NASA-specific retention authorities.  All schedules
with a temporary retention are considered media neutral, meaning they apply to both physical and electronic records.  Consult NASA Records
Management staff when dealing with records designated as permanent or for clarification in interpretation or application of these retention
schedules.   
Item

Name

Description

Retention

05/001.0.A

TRANSACTION
RECORDS
RELATED TO
PROCURING
GOODS AND
SERVICES

A. PROCUREMENT OR PURCHASE
ORGANIZATION COPY (i.e. Official
record held in the office of record)

Temporary. Destroy 6
years after final
payment or
cancellation.
[GRS 1.1-010] DAAGRS-2013-0003-0001

09-03-2025

Records created in the course of the
acquisition of physical goods,
products, personal property, capital
assets, infrastructure services such as
utilities, and contracted personnel
series to be used by the Federal
Government.
Includes:
• competency certificates
• contingent fee justifications
• contracts; requisition; purchase
orders
• correspondence and papers
pertaining to award, administration,
receipt, inspection of and payment for
goods and services in this list
• credit card/purchase card/charge
card statements and supporting
documentation
• documentation of contractual
administrative requirements
submitted by contractors such as
status reports

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 210

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• FAIR Act (A-76) records linked
directly to specific procurement
actions
• interagency agreements
• investigative reports concerning
feasibility of unsolicited proposal(s)
• invoices (copy maintained as part of
procurement file)
• leases
• legal and financial instruments such
as bond and surety records
• memoranda of agreement (copy
maintained as part of procurement
file)
• Military Interdepartmental Purchase
Requests (MIPRs)
• proposals, quotations, bids
(accepted, rejected, unopened) for
contracts (see 05/001.0.F for bids that
are unsolicited and the subject of no
further agency action).
• solicitations/requests for bids,
quotations or proposals for contracts
(including cancelled solicitations)
• Source Evaluation Board (SEB)
Records
• vendor tax exemption records
05/001.0.E.01

TRANSACTION
RECORDS
RELATED TO
PROCURING
GOODS AND
SERVICES

E. UNIQUE PROCUREMENT FILES
1. Unique procurement files located in
regional FRC's that are appraised as
having permanent value by the
National Archives.

Permanent. Transfer
to the National
Archives at time of
NARA appraisal or
when 10 years old.
[DA: N1-255-94-2]

Records created in the course of the
acquisition of physical goods,
products, personal property, capital
assets, infrastructure services such as
utilities, and contracted personnel
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

competency certificates; contingent fee
justifications; contracts; requisition;
purchase orders; correspondence and
papers pertaining to award, administration,
receipt, inspection of and payment for
goods and services in this list; credit
card/purchase card/charge card
statements and supporting documentation;
documentation of contractual
administrative requirements submitted by
contractors such as status reports; FAIR Act
Page 211

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

series to be used by the Federal
Government.

05/001.0.E.02

TRANSACTION
RECORDS
RELATED TO
PROCURING
GOODS AND
SERVICES

E. UNIQUE PROCUREMENT FILES
2. Selected case (by the AA for
Procurement) that set precedent or
are unusual and pertain to purchases
of spacecraft or major innovations in
intra-atmospheric flight, high speed
research aircraft, etc.

(A-76) records linked directly to specific
procurement actions; interagency
agreements; investigative reports
concerning feasibility of unsolicited
proposal(s); invoices (copy maintained as
part of procurement file); leases; legal and
financial instruments such as bond and
surety records; memoranda of agreement
(copy maintained as part of procurement
file); Military Interdepartmental Purchase
Requests (MIPRs); proposals, quotations,
bids (accepted, rejected, unopened) for
contracts (see 05/001.0.F for bids that are
unsolicited and the subject of no further
agency action).; solicitations/requests for
bids, quotations or proposals for contracts
(including cancelled solicitations); vendor
tax exemption records
Permanent. Transfer
to the National
Archives 10 years
after final payment.
[DA: N1-255-94-2]

Records created in the course of the
acquisition of physical goods,
products, personal property, capital
assets, infrastructure services such as
utilities, and contracted personnel
series to be used by the Federal
Government

09-03-2025

Content Types/Description Continued

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

competency certificates; contingent fee
justifications; contracts; requisition;
purchase orders; correspondence and
papers pertaining to award, administration,
receipt, inspection of and payment for
goods and services in this list; credit
card/purchase card/charge card
statements and supporting documentation;
documentation of contractual
administrative requirements submitted by
contractors such as status reports; FAIR Act
(A-76) records linked directly to specific
procurement actions; interagency
agreements; investigative reports
concerning feasibility of unsolicited
proposal(s); invoices (copy maintained as
part of procurement file); leases; legal and
financial instruments such as bond and
surety records; memoranda of agreement
(copy maintained as part of procurement
Page 212

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued
file); Military Interdepartmental Purchase
Requests (MIPRs); proposals, quotations,
bids (accepted, rejected, unopened) for
contracts (see 05/001.0.F for bids that are
unsolicited and the subject of no further
agency action).; solicitations/requests for
bids, quotations or proposals for contracts
(including cancelled solicitations); vendor
tax exemption records

05/001.0.F

TRANSACTION
RECORDS
RELATED TO
PROCURING
GOODS AND
SERVICES

F. BIDS AND PROPOSALS NEITHER
SOLICITED NOR ACCEPTED.
Bids and proposals that are both
unsolicited and the subject of no
further agency action.

Temporary. Destroy
when no longer
required for business
use.
[GRS 1.1-012] DAAGRS-2016-0001-0001

Records created in the course of the
acquisition of physical goods,
products, personal property, capital
assets, infrastructure services such as
utilities, and contracted personnel
series to be used by the Federal
Government

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

competency certificates; contingent fee
justifications; contracts; requisition;
purchase orders; correspondence and
papers pertaining to award, administration,
receipt, inspection of and payment for
goods and services in this list; credit
card/purchase card/charge card
statements and supporting documentation;
documentation of contractual
administrative requirements submitted by
contractors such as status reports; FAIR Act
(A-76) records linked directly to specific
procurement actions; interagency
agreements; investigative reports
concerning feasibility of unsolicited
proposal(s); invoices (copy maintained as
part of procurement file); leases; legal and
financial instruments such as bond and
surety records; memoranda of agreement
(copy maintained as part of procurement
file); Military Interdepartmental Purchase
Requests (MIPRs); proposals, quotations,
bids (accepted, rejected, unopened) for
contracts (see 05/001.0.F for bids that are
unsolicited and the subject of no further
agency action).; solicitations/requests for
bids, quotations or proposals for contracts
(including cancelled solicitations); vendor
tax exemption records
Page 213

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

05/001.0.G

TRANSACTION
RECORDS
RELATED TO
PROCURING
GOODS AND
SERVICES

G. ALL OTHER OFFICES/COPIES OF ANY
RECORDS DESCRIBED ABOVE.

Temporary. Destroy
when business use
ceases.
[GRS 1.1-011] DAAGRS-2013-0003-0002

VENDOR AND
BIDDER
INFORMATION

A. APPROVED
Records of all approved vendors and
bidders.

05/004.0.A

Records created in the course of the
acquisition of physical goods,
products, personal property, capital
assets, infrastructure services such as
utilities, and contracted personnel
series to be used by the Federal
Government

Documentation of approved,
suspended, and debarred vendors and
bidders.

09-03-2025

Public Notes

Content Types/Description Continued
competency certificates; contingent fee
justifications; contracts; requisition;
purchase orders; correspondence and
papers pertaining to award, administration,
receipt, inspection of and payment for
goods and services in this list; credit
card/purchase card/charge card
statements and supporting documentation;
documentation of contractual
administrative requirements submitted by
contractors such as status reports; FAIR Act
(A-76) records linked directly to specific
procurement actions; interagency
agreements; investigative reports
concerning feasibility of unsolicited
proposal(s); invoices (copy maintained as
part of procurement file); leases; legal and
financial instruments such as bond and
surety records; memoranda of agreement
(copy maintained as part of procurement
file); Military Interdepartmental Purchase
Requests (MIPRs); proposals, quotations,
bids (accepted, rejected, unopened) for
contracts (see 05/001.0.F for bids that are
unsolicited and the subject of no further
agency action).; solicitations/requests for
bids, quotations or proposals for contracts
(including cancelled solicitations); vendor
tax exemption records

Temporary. Destroy 3
years after removal
from approved status.
[GRS 1.1-071] DAAGRS-2016-0001-0005

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 214

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Exclusion: General Services
Administration (GSA) maintains the
official government-wide System for
Award Management (SAM.gov) that
contains vendor information (i.e.,
Bidders’ lists) and also a database of
debarments, suspensions, and other
exclusionary actions. This retention
schedule is ONLY for any bidders’ lists
maintained outside of and separate
from the GSA system.
05/004.0.B.01

VENDOR AND
BIDDER
INFORMATION

B. DEBARRED AND SUSPENDED
1. Records of suspension and
debarments for violation of the Drugfree Workplace Act.
Documentation of approved,
suspended, and debarred vendors and
bidders.

Temporary. Destroy 5
years after removal
from approved status.
[GRS 1.1-070] DAAGRS-2016-0001-0004
(N 17-7)

Exclusion: General Services
Administration (GSA) maintains the
official government-wide System for
Award Management (SAM.gov) that
contains vendor information (i.e.,
Bidders’ lists) and also a database of
debarments, suspensions, and other
exclusionary actions. This retention
schedule is ONLY for any bidders’ lists
maintained outside of and separate
from the GSA system.
05/004.0.B.02

09-03-2025

VENDOR AND
BIDDER
INFORMATION

B. DEBARRED AND SUSPENDED
2. Records of all other suspensions and
debarments.

Temporary. Destroy 3
years after removal
from approved status.
[GRS 1.1-071] DAAGRS-2016-0001-0005

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 215

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Documentation of approved,
suspended, and debarred vendors and
bidders.
Exclusion: General Services
Administration (GSA) maintains the
official government-wide System for
Award Management (SAM.gov) that
contains vendor information (i.e.,
Bidders’ lists) and also a database of
debarments, suspensions, and other
exclusionary actions. This retention
schedule is ONLY for any bidders’ lists
maintained outside of and separate
from the GSA system.
05/005.0

FINANCIAL
MANAGEMENT
AND REPORTING
ADMINISTRATIVE
RECORDS

Records related to managing financial
activities and reporting. Records
include:
• correspondence
• subject files
• feeder reports
• workload management and
assignment records

Temporary. Destroy
when 3 years old.
[GRS 1.1-001] DAAGRS-2016-0013-0001

05/006.0

CONTRACT LEGAL Documents pertaining to pre-award
ADVICE
contract advice concerning patent,
copyright, and technical data matters.

Temporary. Destroy
with related contract
or when 25 years old,
whichever is later.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
13-7)

05/008.0

CONTRACT
ADMINISTRATION
OF PATENT AND
NEW

Temporary. Cutoff
after contract closeout. Destroy when 20
years old.
[DA: N1-255-94-2]

09-03-2025

Documents pertaining to actual
administration of patent and new
technology clauses in contracts
especially pertaining to reporting and

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 216

NRRS 1441.1 NASA Records Retention Schedules
Item

05/016.0

09-03-2025

Name

Description

Retention

TECHNOLOGY
CLAUSES

processing of inventions required to be [DA: N1-255-09-1] (N
reported.
13-8)

SMALL AND
DISADVANTAGED
BUSINESS
UTILIZATION
RECORDS

Records maintained by offices of Small
and Disadvantaged Business Utilization
(offices of Small Business Programs in
the Department of Defense)
established pursuant to the Small
Business Act (15 U.S.C. 644(k), as
supplemented).

Public Notes

Temporary. Destroy
when 3 years old.
[GRS 1.1-100] DAAGRS-2018-0003-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

communications with the Small Business
Administration Enforcement Ombudsman,
per Public Law 104-121, section 30(b)(2);
complaints and responses to them;
correspondence; data reported to and
gathered from central reporting systems
[Note: the systems are scheduled by their
owners, not the GRS]; event evaluations,
surveys, and other customer feedback;
forecasting and studies; Inquiries or
assistance requests from industry or the
general public regarding small business
contracting, subcontracting, or other
funding opportunities; materials
negotiating and promoting small business
contracting goals; program director’s
recommendations to contracting officers
regarding awards; records documenting
receipt and referral of unsolicited proposals
or small business capability statements
containing proprietary or confidential
contractor information; records of
outreach events such as workshops,
conferences, specialized vendor outreach
sessions, and award ceremonies; reviews of
proposed agency acquisitions for bundling
and small business contracting
opportunities; Small Business
Administration requests or
recommendations regarding set-aside of
contracts or requirements or changes in
acquisition strategies; spending
management and goals; subcontracting and
performance reports
Page 217

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

05/020.0

CONTRACTORS'
PAYROLL

Contractors' payrolls (construction
contracts) submitted in accordance
with Labor Department regulations,
with related certificates, anti- kickback
affidavits, and other related papers.

Temporary. Cutoff
after license is no
longer active. Destroy
when 10 years old.
[GRS 1.1-050] DAAGRS-2013-0003-0003
(N 17-41)

05/023.0

R&D CONTRACT
REFERENCE FILE

Consisting of copies of R&D contracts
associated with the accomplishment of
the program with changes,
modifications, or addenda thereto.

Temporary. Destroy
after completion or
cancellation of
program.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
24-15)

05/027.0

CONTRACTOR
LABOR
RELATIONS EQUAL
EMPLOYMENT
OPPORTUNITY
(EEO) RECORDS
(INDUSTRY)

A. CONTRACTOR EEO COMPLIANCE
RECORDS

Temporary. Destroy
when 7 years old.
[GRS 2.3-120] DAAGRS-2018-0002-0014
(N 17-37)

Records documenting contractor
compliance with EEO regulations.
Reviews, background documents, and
correspondence relating to contractor
employment practices.

05/028.0

UNSATISFACTORY Reports and related documents
CONDITION
resulting from unsatisfactory
REPORTS
performance or working conditions as
related to the contract and contractor.

Temporary. Destroy
10 years after the end
of the project.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
20-7)

05/030.0.A

R&QA AUDITS,
SURVEYS, AND
REPORTS

Temporary. Destroy 5
years after final
payment.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
20-11)

09-03-2025

A. Documents related to R&QA audits,
special studies, status reports, etc.,
including related correspondence
(filed by contract).

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 218

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

05/030.0.B

R&QA AUDITS,
SURVEYS, AND
REPORTS

B. All other or in-house SR&QA Audits,
Surveys, and Report files performed.

Temporary. Close file
at end of survey/audit
at end of fiscal year.
Destroy when 9 years
old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

05/030.0.C.01

R&QA AUDITS,
SURVEYS, AND
REPORTS

C. Quality Surveillance Records/System
(QSR)
1. Original forms which document the
quality assurance specialist's daily
work effort. The form records the
specialist’s observations of the
contractor performing tasks per
contractual requirements.

Temporary. Destroy
original QSR's when 2
years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

05/030.0.C.02

R&QA AUDITS,
SURVEYS, AND
REPORTS

C. Quality Surveillance Records/System
(QSR)
1. Original forms which document the
quality assurance specialist's daily
work effort. The form records the
specialist’s observations of the
contractor performing tasks per
contractual requirements.
2. Copies of items in 1. above.

Temporary. Destroy
when 6 months old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

05/031.0.A.01

INSPECTION AND A. Documents reflecting dimensions,
PROOF REPORT(S) drawings used in manufacture, results
of proof testing, certifications of
acceptance, and related data
concerning inspection and proof
testing of manufactured components.
1. Paper. Recordkeeping copy.

05/031.0.A.02

09-03-2025

INSPECTION AND A. Documents reflecting dimensions,
PROOF REPORT(S) drawings used in manufacture, results
of proof testing, certifications of
acceptance, and related data

Public Notes

Content Types/Description Continued

Temporary. Destroy 3
years after completion
of final production
order for the related
component.
[DA: N1-255-99-2]
[DA: N1-255-09-1] (N
20-6)
Temporary.
Destroy/Recycle 3
years after completion
of final production

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 219

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

concerning inspection and proof
testing of manufactured components.

order for the related
component.
[DA: N1-255-99-2]
[DA: N1-255-09-1]

2. Electronic media.
(magnetic tapes, OD, CD ROM.)
05/031.0.A.03

INSPECTION AND A. Documents reflecting dimensions,
PROOF REPORT(S) drawings used in manufacture, results
of proof testing, certifications of
acceptance, and related data
concerning inspection and proof
testing of manufactured components.

Public Notes

Content Types/Description Continued

Temporary. Destroy 3
years after completion
of final production
order for the related
component.
[DA: N1-255-99-2]
[DA: N1-255-09-1]

3. Photographs.
05/031.0.B

INSPECTION AND B. Copies of contracts, purchase
PROOF REPORT(S) orders, and related papers pertaining
to Government Source Inspection
requirements and Procurement
Surveillance findings.

Temporary. Dispose
of in accordance with
Schedule 05/001.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

05/031.0.C

INSPECTION AND C. Copies of construction contracts and
PROOF REPORT(S) purchase orders relating to nonsignificant files, including drawings and
quality requirements/inspections.

Temporary. Destroy
when 4 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

05/031.0.D

INSPECTION AND A. Documents reflecting dimensions,
PROOF REPORT(S) drawings used in manufacture, results
of proof testing, certifications of
acceptance, and related data
concerning inspection and proof
testing of manufactured components.
1. Paper. Recordkeeping copy.
2. Electronic media.
(magnetic tapes, OD, CD ROM.)
3. Photographs.

Temporary. Destroy
or delete when no
longer needed or
when 1 year old,
whichever is sooner.
[DA: N1-255-99-2]

09-03-2025

Note: The records
identified in this item
are not necessary for
final payment or
closure of the contract
file.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 220

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

B. Copies of contracts, purchase
orders, and related papers pertaining
to Government Source Inspection
requirements and Procurement
Surveillance findings.
C. Copies of construction contracts and
purchase orders relating to nonsignificant files, including drawings and
quality requirements/inspections.
Note: The records identified in this
item are not necessary for final
payment or closure of the contract file.
D. Copies of incidental documents in
task files such as shop notes and
inspection request, etc. relating to
Inspection and Proof Reports not
covered in A, B, and C above.
05/032.0

MANUFACTURIN
G CONTROL FILES

05/034.0

PARTS PROGRAM Parts program management, including
MANAGEMENT
Red Flag Reports, discrete and
FILES
microelectronics parts, and parts data
systems.

Temporary. Cutoff
after completion of
project. Destroy when
4 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
20-3)

05/035.0.A.01

MANUFACTURIN
G QUALITY
CONTROL FILES

Temporary. Destroy 3
years after completion
of final production
order for the related
component.

09-03-2025

Work orders, job orders, turn-in slips,
estimate sheets, production reports
and other papers relating to the
scheduling, dispatch, follow up, and
control of items to be manufactured.

A. INSPECTION AND RESOLUTION
RECORDS
1. Documents such as in-process
inspection sheets, rework records,
reports reflecting frequency

Temporary. Destroy 3
years after completion
of related work.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
20-8)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 221

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

distribution of manufacturing defects,
and related papers.

[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
20-5)

Public Notes

Content Types/Description Continued

Note: If an
organization believes
certain program
management, case
files, and/or the final
product or deliverable
of a grant or
cooperative agreement
warrants permanent
retention, contact the
center records
manager to propose a
records schedule to
cover those records.

amendment requests and actions, if any;
audit reports and/or other monitoring or
oversight documentation; evaluation
reports, panelist comments, review ratings
or scores; final architectural and
infrastructure drawings for facilities grants;
Notice of Grant Award or equivalent and
grant terms and conditions; periodic and
final performance reports (progress,
narrative, financial); proposals,
applications, forms, and budget
documents; state
plans/certifications/assertions, if any
(including any submissions from states that
assure compliance with all applicable
Federal statutes and regulations in effect
with respect to the period for which the
State receives funding); summary reports
and the like

Documents maintained for detection,
prevention, and control of
manufacturing defects.
05/035.0.A.02

MANUFACTURIN
G QUALITY
CONTROL FILES

A. INSPECTION AND RESOLUTION
RECORDS
2. Documents related to third-party
audits and certification of
manufactured components.

Temporary. Destroy 3
years after
certification date.
[DA: N1-255-00-5]
[DA: N1-255-09-1]

Documents maintained for detection,
prevention, and control of
manufacturing defects.
05/037.0.A.01

GRANT AND
COOPERATIVE
AGREEMENT
CASE FILES

1. SUCCESSFUL GRANT AND
COOPERATIVE AGREEMENT
APPLICATIONS
Case files of the records listed in
description above.
Official record of applicant case files
held in the office of record. Case files
containing records relating to the
individual grant or cooperative
agreements.

Temporary. Destroy
10 years after final
action is taken on file.
[GRS 1.2-020] DAAGRS-2013-0008-0001

(See Schedule 9 for
records related to
financial transactions
stemming from
activities of agency
grant and cooperative
agreement programs.)
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 222

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

05/037.0.A.02

GRANT AND
COOPERATIVE
AGREEMENT
CASE FILES

2. UNSUCCESSFUL GRANT AND
COOPERATIVE AGREEMENT
APPLICATIONS
Records consist of solicited/unsolicited
bids/proposals including applications,
correspondence, external and internal
peer reviews, and other records
relating to unsuccessful (rejected or
withdrawn) applications.

Temporary. Destroy 3
years after final action
is taken on files.
[GRS 1.2-021] DAAGRS-2013-0008-0006

Note: If an
organization believes
certain program
management, case
files, and/or the final
product or deliverable
of a grant or
cooperative agreement
warrants permanent
retention, contact the
center records
manager to propose a
records schedule to
cover those records.

amendment requests and actions, if any;
audit reports and/or other monitoring or
oversight documentation; evaluation
reports, panelist comments, review ratings
or scores; final architectural and
infrastructure drawings for facilities grants;
Notice of Grant Award or equivalent and
grant terms and conditions; periodic and
final performance reports (progress,
narrative, financial); proposals,
applications, forms, and budget
documents; state
plans/certifications/assertions, if any
(including any submissions from states that
assure compliance with all applicable
Federal statutes and regulations in effect
with respect to the period for which the
State receives funding); summary reports
and the like

Official record of applicant case files
held in the office of record. Case files
containing records relating to the
individual grant or cooperative
agreements.

(See Schedule 9 for
records related to
financial transactions
stemming from
activities of agency
grant and cooperative
agreement programs.)
05/037.0.A.03

09-03-2025

GRANT AND
COOPERATIVE
AGREEMENT
CASE FILES

3. ALL OTHER COPIES
Official record of applicant case files
held in the office of record. Case files
containing records relating to the
individual grant or cooperative
agreements.

Temporary. Destroy
when business use
ceases.
[GRS 1.2-022] DAAGRS-2013-0008-0002

Note: If an
organization believes
certain program
management, case
files, and/or the final
product or deliverable
of a grant or
cooperative agreement
warrants permanent
retention, contact the
center records
manager to propose a
records schedule to
cover those records.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

amendment requests and actions, if any;
audit reports and/or other monitoring or
oversight documentation; evaluation
reports, panelist comments, review ratings
or scores; final architectural and
infrastructure drawings for facilities grants;
Notice of Grant Award or equivalent and
grant terms and conditions; periodic and
final performance reports (progress,
narrative, financial); proposals,
applications, forms, and budget
documents; state
plans/certifications/assertions, if any
(including any submissions from states that
assure compliance with all applicable
Federal statutes and regulations in effect
Page 223

NRRS 1441.1 NASA Records Retention Schedules
Item

05/037.0.B.01

Name

GRANT AND
COOPERATIVE
AGREEMENT
CASE FILES

Description

Retention

B. GRANT AND COOPERATIVE
AGREEMENT PROGRAM
MANAGEMENT RECORDS
1. Memoranda, studies, reports,
forms, and other records relating to
the establishment of program, its
policies and basic procedures, and the
management and evaluation of grants.

Temporary. Destroy
when superseded,
obsolete.
[DA: N1-255-94-2]

Public Notes

Content Types/Description Continued

(See Schedule 9 for
records related to
financial transactions
stemming from
activities of agency
grant and cooperative
agreement programs.)

with respect to the period for which the
State receives funding); summary reports
and the like

(Note:
Policies/Procedures
that are part of the
Formal Directives
System are covered in
Schedule 01/072.)
Note: If an
organization believes
certain program
management, case
files, and/or the final
product or deliverable
of a grant or
cooperative agreement
warrants permanent
retention, contact the
center records
manager to propose a
records schedule to
cover those records.
(See Schedule 9 for
records related to
financial transactions
stemming from
activities of agency
grant and cooperative
agreement programs.)

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 224

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

05/037.0.B.02

GRANT AND
COOPERATIVE
AGREEMENT
CASE FILES

B. GRANT AND COOPERATIVE
AGREEMENT PROGRAM
MANAGEMENT RECORDS
2. Records related to the
coordination, implementation,
execution, monitoring, and
cooperative agreement programs.

Temporary. Destroy 3
years after final action
is taken on the file.
[GRS 1.2-010] DAAGRS-2013-0008-0007

Note: If an
organization believes
certain program
management, case
files, and/or the final
product or deliverable
of a grant or
cooperative agreement
warrants permanent
retention, contact the
center records
manager to propose a
records schedule to
cover those records.

Content Types/Description Continued

(See Schedule 9 for
records related to
financial transactions
stemming from
activities of agency
grant and cooperative
agreement programs.)
05/037.0.C

09-03-2025

GRANT AND
COOPERATIVE
AGREEMENT
CASE FILES

C. FINAL GRANT AND COOPERATIVE
AGREEMENT PRODUCTS OR
DELIVERABLES
The tangible result of a completed
grant or cooperative agreement
produced/delivered by the recipient to
satisfy the purpose of the award.
These are maintained separately from
other program records and may
include materials such as a report,
study, or publication; conference
paper and/or presentation; book,
journal article, or monograph; training
material, educational aid, or
curriculum content; plan, process, or
analysis; database or dataset;

Temporary. Destroy
when business use
ceases.
[GRS 1.2-030] DAAGRS-2013-0008-0003

Note: Not all grants
and cooperative
agreements result in
tangible products or
deliverable. Some
deliver series,
assistance, training, or
other intangible,
though still
measurable, outcomes.
Note: If an
organization believes
certain program
management, case
files, and/or the final

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 225

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

final architectural models; audio,
video, or still photography; website
content or other Internet component;
documentation related to any other
kind of final product or deliverable (for
example, documentation about a
physical structure or element such as a
building; an instrument, device, or
prototype); software or computer
code.

Public Notes

Content Types/Description Continued

product or deliverable
of a grant or
cooperative agreement
warrants permanent
retention, contact the
center records
manager to propose a
records schedule to
cover those records.
(See Schedule 9 for
records related to
financial transactions
stemming from
activities of agency
grant and cooperative
agreement programs.)

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 226

NRRS 1441.1 NASA Records Retention Schedules
Schedule 6 Reserved for Future Use
Schedule 7: Program Formulation Records  
These schedules cover records pertaining to budget formulation and aircraft maintenance and operations.  They include retention schedules from
the National Archives General Records Schedules as well as NASA-specific retention authorities.  All schedules with a temporary retention are
considered media neutral, meaning they apply to both physical and electronic records.  Consult NASA Records Management staff when dealing
with records designated as permanent or for clarification in interpretation or application of these retention schedules.  
Item

Name

Description

Retention

07/019.0.A.01

FINANCIAL
REPORTS CONTRACTS AND
GRANTS

A. HEADQUARTERS: OPR Copy

Temporary. Destroy
10 years after fiscal
year to which they
pertain.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
7-9)

1. June issue
Consolidated Agencywide reports of
financial and statistical data covering
NASA contracts and grants.

07/019.0.A.02

FINANCIAL
REPORTS CONTRACTS AND
GRANTS

A. HEADQUARTERS: OPR Copy
2. All other issues
Consolidated Agencywide reports of
financial and statistical data covering
NASA contracts and grants.

07/019.0.B

09-03-2025

FINANCIAL
REPORTS CONTRACTS AND
GRANTS

B. ALL OTHER COPIES/OFFICES.
Consolidated Agencywide reports of
financial and statistical data covering
NASA contracts and grants.

Public Notes

Content Types/Description Continued

Temporary. Destroy 2
years after fiscal year
to which they pertain.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

Temporary. Destroy
as soon as active
reference value ceases
or when 2 years old,
whichever is sooner.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 227

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

07/021.0.B.01

BUDGET AND
PROGRAMMING
RESOURCES/APP
ORTIONMENT
FILES

B. Recurring reports of scientific
research and development activities.
1. Headquarters.

Temporary. Destroy
when 8 years old.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

07/021.0.B.02

BUDGET AND
PROGRAMMING
RESOURCES/APP
ORTIONMENT
FILES

B. Recurring reports of scientific
research and development activities.
2. All other copies/offices.

Temporary. Destroy
when no longer
needed or when 2
years old, whichever is
sooner.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

07/021.0.C.01

BUDGET AND
PROGRAMMING
RESOURCES/APP
ORTIONMENT
FILES

C. Special Studies.
1. Headquarters.

Permanent. Cutoff
when study becomes
inactive. Transfer to
the National Archives
when 15 years old.
[DA: N1-255-94-3]

07/021.0.C.02

BUDGET AND
PROGRAMMING
RESOURCES/APP
ORTIONMENT
FILES

C. Special Studies.
2. All other copies/offices.

Temporary. Destroy
when no longer
needed or when 2
years old whichever is
sooner.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

07/021.0.G.01

BUDGET AND
PROGRAMMING
RESOURCES/APP

G. Budget estimates and justification
files.
1. Copies of budget estimates and
justifications prepared or consolidated

Permanent. Cutoff by
fiscal year when no
longer needed for
active reference or

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 228

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

ORTIONMENT
FILES

in formally organized budget offices at
the bureau (or equivalent) or higher
organizational level. Included are
appropriation language sheets,
narrative statements, and related
schedules and data.

when 10 years old.
Transfer to the
National Archives
when 20 years old.
[DA: N1-255-94-3]
(N 7-1)

07/025.0.B

AIRCRAFT FILES

B. Unique Aircraft Maintenance
Manuals
Maintenance manuals for unique or
customized aircraft as excluded by
07/026.0.C.02 (GRS 5.4-100).

Temporary. Destroy 6
years after disposing
of aircraft or transfer
manual to new owner
upon sale or transfer.
[DAA-0255-20240004-0001]

07/026.0.A

AIRCRAFT
MAINTENANCE
AND OPERATION
RECORDS

A. AIRCRAFT FLIGHT OPERATIONS
Records of day-to-day aircraft
operations documenting flight
requests, departures, takeoffs,
destinations, and passengers; flight
orders, flight plans, load manifests,
dispatch releases, flight logs, and
similar records.

Temporary. Destroy
when 3 years old.
[GRS 5.4-120] DAAGRS-2016-0011-0015

07/026.0.B

AIRCRAFT
MAINTENANCE
AND OPERATION
RECORDS

B. LOGISTICAL SUPPORT FOR FLIGHT
OPERATIONS
Records that document logistical
support relating to flying activities,
such as furnishing supplies,
equipment, administrative assistance,
and other needed logistics services.
Also included
are comments on regulations,
directives and other records regarding
logistics, management improvement
reports, cost reduction reports,

Temporary. Destroy
when 6 years old.
[GRS 5.4-130] DAAGRS-2016-0011-0016

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 229

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

requests for substantive information
regarding logistics, and aircraft
inventories.
07/026.0.C.02

AIRCRAFT
MAINTENANCE
AND OPERATION
RECORDS

C. GENERAL AIRCRAFT INSPECTION,
MAINTENANCE AND MODIFICATIONS
RECORDS
Records documenting general
maintenance and inspection of and
modifications to aircraft, aircraft
components, engines, propellers,
instruments, and accessories.

Temporary. Destroy 6
years after disposing
of aircraft or removing
equipment from
inventory.
[GRS 5.4-100] DAAGRS-2016-0011-0013

aircraft or equipment configuration and
material alteration; classifying material’s
condition status; logistics services;
preventive maintenance; servicing,
manufacturing, rebuilding and testing
equipment

Includes records such as: technical and
non-technical correspondence,
maintenance manuals, documentation
of mechanical defects and evidence of
repair, annotated manuals or manuals
different from those the manufacturer
issued, bulletins directing specific
inspections and records of action,
logbooks diagnostic checkouts, spot
check inspection, maintenance
requests.
2. Recordkeeping copies.
Exclusion: Maintenance manuals of
unique or customized aircraft must be
scheduled by the agency.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 230

NRRS 1441.1 NASA Records Retention Schedules
Schedule 8: Program Management Records  
These schedules cover records pertaining to environmental management, real property, construction, and facilities maintenance, calibration, and
mission-related program and project records.  They include retention schedules from the National Archives General Records Schedules as well as
NASA-specific retention authorities.  All schedules with a temporary retention are considered media neutral, meaning they apply to both physical
and electronic records.  Consult NASA Records Management staff when dealing with records designated as permanent or for clarification in
interpretation or application of these retention schedules.  
Item

Name

Description

08/023.5.A.01

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

Retention

Public Notes

Temporary. Cutoff
annually. Destroy 10
years after cutoff or
when no longer
needed, whichever is
later. See also Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Temporary. Cutoff
annually. Destroy 3
years after cutoff. See
also Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Content Types/Description Continued

1. Significant correspondence and
supporting documents.
08/023.5.A.02

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 231

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Cutoff
annually. Destroy 3
years after cutoff. See
also Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Content Types/Description Continued

CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
2. General/routine correspondence
08/023.5.A.03.A

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
3. Baseline documents produced
internally or received from external
sources (e.g., life-cycle assessments,
Initial Baseline Tank Integrity Testing
Reports, Environmental Resource
Documents, noise measurements, etc.)
A. Documents periodically updated

08/023.5.A.03.B

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and

Temporary. Cutoff
annually. Destroy 3
years after cutoff or
when no longer
needed, whichever is
later.
[DA: N1-255-10-5]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 232

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Cutoff
annually. Destroy 3
years after cutoff. See
also Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Temporary. Cutoff
annually. Destroy
after 25 years or when
no longer needed,

Note 3: Retention
period under any of
these items may be
lengthened to comply

Content Types/Description Continued

Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
3. Baseline documents produced
internally or received from external
sources (e.g., life-cycle assessments,
Initial Baseline Tank Integrity Testing
Reports, Environmental Resource
Documents, noise measurements, etc.)
B. Documents not periodically
updated
08/023.5.A.04

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
4. Recurrent and periodic reports
(e.g., daily and monthly), such as SARA
313.

08/023.5.A.05

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 233

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

whichever is later.
See also Note 3.
[DA: N1-255-10-5]

with state or local
statutes and
regulations.

Temporary. Destroy
after second periodic
update of master list.
See also Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Content Types/Description Continued

5. Annual, final and summary reports,
such as SARA 311/312.
08/023.5.A.06

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
6. Chemical inventory

08/023.5.A.07

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental

Temporary. Destroy
75 years after either
material is no longer
used at the
Installation or the SDS
is superseded,
whichever comes first.
[DA: N1-255-10-5]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 234

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
7. Safety data sheets (SDS)
08/023.5.A.08

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

Temporary. Cutoff
annually. Destroy
with concurrence of
Center or NASA
Counsel’s Office 75
years after cutoff or
when no longer
needed, whichever is
later.
[DA: N1-255-10-5]

8. Asbestos and radioactive and
hazardous material inspection,
monitoring, and corrective actions.
08/023.5.A.09

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,

Temporary. Cutoff
annually. Destroy with
concurrence of Center
or NASA Counsel’s
Office 75 years after
cutoff or when no
longer needed,
whichever is later.
[DA: N1-255-10-5]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 235

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Destroy 5
years after issuance of
a new plan or
procedure. See also
Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Temporary. Destroy
after second
reissuance of permit
or 10 years after
permit expires or is
cancelled. See also
Note 3.
[DA: N1-255-10-5]

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Content Types/Description Continued

CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
9. Waste manifests.
08/023.5.A.10

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.
10. Plans and procedures (e.g. Spill
Prevention, Control & Countermeasure
Plan; etc.)

08/023.5.A.11

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 236

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

11. Permits and application packets.
08/023.5.A.12

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

Temporary. Destroy
with concurrence of
Center or NASA
Counsel’s Office 5
years after agreement
expires or is canceled
or superseded, or
when no longer
needed, whichever is
later.
[DA: N1-255-10-5]

12. Agreements with Federal, state
and local environmental
agencies that are not permits but
impose obligations upon
NASA (e.g., Memoranda of
Agreement).
08/023.5.A.13.A

09-03-2025

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

Temporary. Destroy 3
years after
superseded or when
no longer needed,
whichever is later.
[DA: N1-255-10-5]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 237

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

13. Environmental Management
System records (e.g., Environmental
Functional Review reports).
A. Documents periodically updated.
08/023.5.A.13.B

ENVIRONMENTAL A. GENERAL ACTIVITIES.
MANAGEMENT
RECORDS
Records documenting general
activities in monitoring the
environment, conducting operations in
an environmentally acceptable
manner, and complying with federal,
state and/local environmental
protection statutes, regulations, and
Executive Orders including, but not
limited to, NEPA, NHPA, RCRA, CWA,
CAA, ESA, and EPCRA, and not linked
to an incident or proposed or existing
specific project, program, or incident.

Temporary. Cutoff
annually. Destroy 3
years after cutoff or
when no longer
needed, whichever is
later.
[DA: N1-255-10-5]

13. Environmental Management
System records (e.g., Environmental
Functional Review reports).
B. Documents not periodically
updated.
08/023.5.B.01.A

09-03-2025

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental
protection statutes, regulations, and
Executive Orders including, but not

Permanent. Transfer
to the National
Archives 7 years after
program, project, or
incident closes. See
also notes 3 and 4.
[DA: N1-255-10-5]

Note 1 Examples of
records:
Significant
correspondence
Environmental
Assessment (EA)
Permit
Applications
Environmental Impact
Statement (EIS)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 238

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

limited to, NHPA, NEPA, CERCLA,
RCRA, CWA, CAA, and ESA. Included
are both projects and incident
responses initiated by the HQ or
installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.
1. Records vital to understanding
project/incident start to finish.
Excludes records described in B.2, B.3
and B.4. See examples in Note 1.
A. Programs, projects, and incidents
whose impact on the environment is
such that some knowledge about them
will always be of value.

Public Notes

Content Types/Description Continued

Permits
Environmental impact
assessments
Summary (e.g.
quarterly, annual) and
final reports
Finding of No
Significant Impact
(FONSI)
Analytical reports
Determination of
historic significance
and supporting
documentation
Statement of Work
(SOW)
Record of Decision
(ROD)
Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.
Note 4: For facilities
projects and programs,
the close of the project
or program occurs at
the transfer or disposal
of the facility. For
missions and flight
programs and projects,
the close of the
program or project
occurs when the

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 239

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

activity no longer has
the potential for
measurable
environmental effect
on the Earth or its
atmosphere. For
incidents (primarily
remediation activities),
the close of the
incident occurs when
active remediation and
any required
monitoring have been
completed and final
approvals from
regulators have been
obtained.
08/023.5.B.01.B

09-03-2025

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental protection statutes,
regulations, and Executive Orders
including, but not limited to, NHPA,
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.

Temporary. Destroy
75 years after
program, project or
incident closes, or
when the office of
General Counsel
determines records
are no longer needed,
whichever is later.
See also Notes 3 and
4.
[DA: N1-255-10-5]

Note 1: Examples of
records
Significant
correspondence
Environmental
Assessment (EA)
Permit
Applications
Environmental Impact
Statement (EIS)
Permits
Environmental impact
assessments
Summary (e.g.
quarterly, annual) and
final reports
Finding of No
Significant Impact
(FONSI)
Analytical reports

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 240

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

1. Records vital to understanding
project/incident start to finish.
Excludes records described in B.2, B.3
and B.4. See examples in Note 1.
B. Projects and incidents with longterm environmental impact, such as
hazardous waste disposal.

Public Notes

Content Types/Description Continued

Determination of
historic significance
and supporting
documentation
Statement of Work
(SOW)
Record of Decision
(ROD)
Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.
Note 4: For facilities
projects and programs,
the close of the project
or program occurs at
the transfer or disposal
of the facility. For
missions and flight
programs and projects,
the close of the
program or project
occurs when the
activity no longer has
the potential for
measurable
environmental effect
on the Earth or its
atmosphere. For
incidents (primarily
remediation activities),
the close of the
incident occurs when

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 241

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

active remediation and
any required
monitoring have been
completed and final
approvals from
regulators have been
obtained.
08/023.5.B.01.C

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental protection statutes,
regulations, and Executive Orders
including, but not limited to, NHPA,
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.
1. Records vital to understanding
project/incident start to finish.
Excludes records described in B.2, B.3
and B.4. See examples in Note 1.
C. Routine and recurrent projects and
incidents (e.g., Record of
Environmental Consideration
associated with a Categorical

09-03-2025

Temporary. Destroy
when 10 years old.
See also Note 3.
[DA: N1-255-10-5]

Note 1: Examples of
records:
Significant
correspondence
Environmental
Assessment (EA)
Permit
Applications
Environmental Impact
Statement (EIS)
Permits
Environmental impact
assessments
Summary (e.g.
quarterly, annual) and
final reports
Finding of No
Significant Impact
(FONSI)
Analytical reports
Determination of
historic significance
and supporting
documentation
Statement of Work
(SOW)
Record of Decision
(ROD)
Note 3: Retention
period under any of

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 242

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Exclusion, records related to minor
spills of hazardous materials or waste).

08/023.5.B.02.A

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental protection statutes,
regulations, and Executive Orders
including, but not limited to, NHPA,
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.

Public Notes

Content Types/Description Continued

these items may be
lengthened to comply
with state or local
statutes and
regulations.
Permanent. Transfer
to the National
Archives with records
in item B.1.A.

2. Waste manifests. (If waste
manifest is not part of a specific
program, project or incident, but
rather part of on-going environmental
monitoring, use item A.9 instead of
this item.)
A. Programs, projects, and incidents
as described in item
08/023.0.5.B.01.A.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 243

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/023.5.B.02.B

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental protection statutes,
regulations, and Executive Orders
including, but not limited to, NHPA,
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.

Public Notes

Content Types/Description Continued

Temporary. Apply
retention of item A.9 (cut off annually.
Destroy with
concurrence of Center
or NASA Counsel’s
Office 75 years after
cutoff or when no
longer needed,
whichever is later.)
[DA: N1-255-10-5]

2. Waste manifests. (If waste
manifest is not part of a specific
program, project or incident, but
rather part of on-going environmental
monitoring, use item A.9 instead of
this item.)
B. Projects and incidents as described
in items 08/023.5.B.01.B and
08/023.5.B.01.C.
08/023.5.B.03

09-03-2025

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local

Temporary. Apply
retention of item A.11
- (Destroy after
second reissuance of
permit or 10 years
after permit expires or

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 244

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

environmental protection statutes,
is cancelled. See also
regulations, and Executive Orders
Note 3.)
including, but not limited to, NHPA,
[DA: N1-255-10-5]
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.
3. Permits and application packets.
08/023.5.B.04

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental protection statutes,
regulations, and Executive Orders
including, but not limited to, NHPA,
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.

Temporary. Apply
retention of item
08/023.5.A.12. (Destroy with
concurrence of Center
or NASA Counsel’s
Office 5 years after
agreement expires or
is canceled or
superseded, or when
no longer needed,
whichever is later.)
[DA: N1-255-10-5]

4. Agreements with Federal, state
and local environmental agencies that
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 245

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Destroy
when 10 years old.
See also Note 3.
[DA: N1-255-10-5]

Note 2: Examples of
records:
General
correspondence
Work Plans
Studies summarized in
reports
Raw data
Recurrent reports
(such as daily or
monthly)
EA or EIS
Administrative Record
packet

Content Types/Description Continued

are not permits but impose obligations
upon NASA (e.g., Memoranda of
Agreement).
08/023.5.B.05

ENVIRONMENTAL B. SPECIFIC PROGRAMS, PROJECTS
MANAGEMENT
AND INCIDENTS
RECORDS
Records that document planning and
carrying out of specific projects and
programs to monitor or protect the
environment and/or comply with
Federal, state and/or local
environmental protection statutes,
regulations, and Executive Orders
including, but not limited to, NHPA,
NEPA, CERCLA, RCRA, CWA, CAA, and
ESA. Included are both projects and
incident responses initiated by the HQ
or installation environmental
office/function and environmental
evaluation and planning,
implementation, and monitoring of the
environmental impact of projects and
programs sponsored by other NASA
entities.

Note 3: Retention
period under any of
these items may be
lengthened to comply
with state or local
statutes and
regulations.

5. Records not vital to long-term
understanding of the
program/project/incident start to
finish. Records include, but are not
limited to administrative records. See
examples in Note 2.
08/023.5.C

09-03-2025

ENVIRONMENTAL C. Copies of any records covered in
MANAGEMENT
Items A and B.
RECORDS
See 08/023.5.A and 08/023.5.B

Temporary. Destroy
when no longer
needed.
[DA: N1-255-10-5]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 246

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/025.0.A.02.A

VIDEO
RECORDINGS

A. VIDEO RECORDINGS
JOHNSON SPACE CENTER -- (JSC ONLY)

Temporary. Release
and reuse videotapes
30 days after specific
activity or filming.
[DA: N1-255-94-3]

2. Test and Training Activities
(a) Videos in this series can include,
but are not limited to, shuttle support,
crew training, Wet-F (facility) training,
etc.

Public Notes

Content Types/Description Continued

08/032.0.A

AIRCRAFT CREW
MEMBERS
QUALIFICATIONS
AND
PERFORMANCE
RECORDS

A. Records on all crew members other
than Astronauts.
Records in this system are of crew
members of NASA aircraft which
consist of records of qualifications,
experience, and currency, e.g., flight
hours (day, night, and instrument),
types of approaches and landings,
crew positions, type aircraft, flight
check ratings and related examination
results, training performed and
medical records.

Temporary. Retain
records in Agency
space. Destroy 5
years after crew
member separates
from Agency.
[DAA-0255-20240004-0002]

08/032.0.B

AIRCRAFT CREW
MEMBERS
QUALIFICATIONS
AND
PERFORMANCE
RECORDS

B. These and other related records of
Astronauts.

See NRRS 08/034.0 of
this Schedule.

PASR

SORN - NASA 10ACMQ

JOHNSON SPACE
CENTER (JSC)

Records in this system are of astronaut
training which consists of (1) T-38 and

Permanent. Transfer
to the National

PASR

SORN - NASA 10ACMQ

08/034.0

09-03-2025

SORN - NASA 10ACMQ

Records in this system are of crew
members of NASA aircraft which
consist of (1) records of qualifications,
experience, and currency, e.g., flight
hours (day, night, and instrument),
types of approaches and landings,
crew positions, type aircraft, flight
check ratings and related examination
results, training performed and
medical records; (2) flight itineraries
and passenger manifests; and (3)
biographical information.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 247

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

ASTRONAUT
TRAINING
RECORDS

other flying records of qualification,
experience, and currency; e.g., flight
hours (day, night, and instrument),
types of approaches and landings,
crew positions, type of aircraft, flight
check ratings and related examination
results, training performed and
medical records; (2) astronaut
candidate records; (3) simulator
training records; and (4) any records
pertaining to overall astronaut training
for space flights.

Archives 5 years after
completion of training
program, e.a., each
separate training
program such as T-38,
simulator, or overall
training for a specific
mission.
[DA: N1-255-94-3]

08/035.0

ASTRONAUT
SELECTION
DATABASE
(ELECTRONIC)

Records in this system include
identifying information for the
individuals in employment applications
and resumes and records of
specialized training, honors and
awards. The system also contains
relevant human resource
correspondence, records of an
individual’s qualifications for
participation in a specialized program,
evaluations of candidates, and final
NASA determinations of candidates’
qualification for the program.

Permanent. Transfer
to NARA within 7
years after class
selection.
[DAA-0255-20130001]

08/036.5.C.01

SAFETY AND
MISSION
ASSURANCE

C. QUALITY ASSURANCE
SURVEILLANCE RECORDS
1. Documents other than audit
documents, regardless of format,
related to quality systems audits of
NASA installations.

Temporary. Cutoff at
the end of fiscal or
calendar year.
Destroy 3 years after
cutoff or when no
longer needed for
business purposes,
whichever is later.
[DAA-0255-20160003]

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

SORN - NASA 10ACSR

Page 248

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/036.5.C.03.A

SAFETY AND
MISSION
ASSURANCE

3. Documents, regardless of format,
Temporary. Destroy
related to Quality assurance inspection when 10 years old.
stamps, including stamp audits, and
[DA: N1-255-01-1]
stamp issuance records for NASA and
support contractor inspections and
designated verification.

Public Notes

Content Types/Description Continued

(a) Stamp audit documents.
08/036.5.C.03.B. SAFETY AND
01
MISSION
ASSURANCE

3. Documents, regardless of format,
related to Quality assurance inspection
stamps, including stamp audits, and
stamp issuance records for NASA and
support contractor inspections and
designated verification.

Temporary. Keep for
at least 3 years, then
destroy 1 year after
expiration of stamp
series or lot.
[DA: N1-255-01-1]
[DA: N1-255-09-1]

Note: for other Quality
Assurance records
related to NASA
programs and projects,
see Schedule 8/101
and Schedule 8/103.

Temporary. Keep for
at least 3 years, then
destroy upon change
of contract.
[DA: N1-255-01-1]
[DA: N1-255-09-1]

Note: for other Quality
Assurance records
related to NASA
programs and projects,
see Schedule 08/101
and Schedule 08/103.

(b) Stamp issuance documents.
i. NASA Civil Service and designated
verification personnel. Cutoff date is
date of document.
08/036.5.C.03.B. SAFETY AND
02
MISSION
ASSURANCE

3. Documents, regardless of format,
related to Quality assurance inspection
stamps, including stamp audits, and
stamp issuance records for NASA and
support contractor inspections and
designated verification.
(b) Stamp issuance documents.
ii. NASA Support Contractor personnel.
Cutoff date is date of document.

08/040.5

09-03-2025

OCCUPATIONAL
SAFETY AND
HEALTH
ADMINISTRATION
(OSHA) CITATION
FILES

Files consist of original letters of
Citation & Notification of Penalty from
the U.S. Department of Labor; Results
of investigations; Modification
Abatement Plan Requests; and Final
Abatement Plan Documentation.

Temporary. Destroy
10 years after date of
abatement/resolution.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 249

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/041.5.A.01

CALIBRATION
A. Calibration records of equipment
AND METROLOGY used as inspection, measuring, or test
RECORDS
equipment on Programs/Projects,
Research and Development activities
and internally to the Calibration &
Metrology Facility as Calibration
Standards.

Public Notes

Content Types/Description Continued

Temporary. Destroy 5
to 10 years after the
equipment is excessed
or no longer in NASA
inventory.
[DA: N1-255-08-1]

1. Office of Record shall be the onCenter Calibration & Metrology
Services Facility or the on-Center
Government-owned metrology
database. If no on-Center Calibration
& Metrology Services Facility or
Government-owned database exists,
the Office of Record shall be the
person to whom the equipment is
assigned.
Records created and received in any
and all media that detail calibration
and metrology products and services
used in the course of Agency
operations. Documents relating to
design, inspection, testing, and
servicing of equipment and materials
used to meet calibration and/or
metrology requirements. Reference
NASA Directive for Metrology and
Calibration. Record cut off is the date
the piece of equipment is excessed or
no longer in NASA inventory, unless
otherwise noted.
08/041.5.A.02

09-03-2025

CALIBRATION
A. Calibration records of equipment
AND METROLOGY used as inspection, measuring, or test
RECORDS
equipment on Programs/Projects,
Research and Development activities
and internally to the Calibration &

Temporary. Retain
per retention
Schedule for
Program/Project Case

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 250

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Metrology Facility as Calibration
Standards.

Files. See Schedule 8,
Items 08/103, 08/107.
[DA: N1-255-08-1]

Public Notes

Content Types/Description Continued

2. Copies held by Program and
Project Offices
Records created and received in any
and all media that detail calibration
and metrology products and services
used in the course of Agency
operations. Documents relating to
design, inspection, testing, and
servicing of equipment and materials
used to meet calibration and/or
metrology requirements. Reference
NASA Directive for Metrology and
Calibration. Record cut off is the date
the piece of equipment is excessed or
no longer in NASA inventory, unless
otherwise noted.
08/041.5.A.03

CALIBRATION
A. Calibration records of equipment
AND METROLOGY used as inspection, measuring, or test
RECORDS
equipment on Programs/Projects,
Research and Development activities
and internally to the Calibration &
Metrology Facility as Calibration
Standards.

Temporary. Destroy
when no longer
needed.
[DA: N1-255-08-1]

3. All Other Copies (reference copies)
Records created and received in any
and all media that detail calibration
and metrology products and services
used in the course of Agency
operations. Documents relating to
design, inspection, testing, and
servicing of equipment and materials
used to meet calibration and/or
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 251

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

metrology requirements. Reference
NASA Directive for Metrology and
Calibration. Record cut off is the date
the piece of equipment is excessed or
no longer in NASA inventory, unless
otherwise noted.
08/041.5.B

CALIBRATION
B. Documents used to demonstrate
AND METROLOGY compliance with NASA Directive for
RECORDS
Metrology and Calibration. Examples
of records/documents may include,
but are not limited to, internal and
external audits, interval analysis, and
calibration quality checks.

Temporary. Cutoff
upon audit, analysis or
quality check. Delete 5
years after cutoff.
[DA: N1-255-08-1]

Records created and received in any
and all media that detail calibration
and metrology products and services
used in the course of Agency
operations. Documents relating to
design, inspection, testing, and
servicing of equipment and materials
used to meet calibration and/or
metrology requirements. Reference
NASA Directive for Metrology and
Calibration. Record cut off is the date
the piece of equipment is excessed or
no longer in NASA inventory, unless
otherwise noted.
08/047.0.A

09-03-2025

AGENCY SPACE
FILES

A. Records relating to administering
and operating facilities, spaces,
Federally owned and operated
housing. Includes:
• statistical and narrative reports
• studies
• requests for space using Standard
Form 81 or equivalent
• space assignments and directories

Temporary. Destroy
when 3 years old or 3
years after
superseded, as
appropriate.
[GRS 5.4-010] DAAGRS-2016-0011-0001
(N 18-3)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 252

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• inventories of property, and
furnishings
• related correspondence
08/047.0.C

AGENCY SPACE
FILES

C. Installation or facility records
consisting of institutional housing
requirements; quarterly real property
inventory; and real property summary
reports.

Temporary. Destroy 2
years after disposal of
installation or facility.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

Records relating to the allocation,
utilization, and release of space under
agency control, and related reports to
the General Services Administration.
08/047.0.D

AGENCY SPACE
FILES

D. Installation real property
inventories, trailer reports, and rental
of real property reports submitted by
program offices and/or installations.
Records relating to the allocation,
utilization, and release of space under
agency control, and related reports to
the General Services Administration.

08/048.0.A.01.A

REAL PROPERTY
FILES

A. CONSTRUCTION FILES
These records, regardless of format or
media, are related to construction
projects, but exclude final facility
configuration files covered under Item
08/053.0.B.

Temporary. Retain
current and previous
fiscal year reports.
Destroy all others.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

Temporary. Destroy
when 30 years old.
[DA: N1-255-00-1]
[DA: N1-255-09-1] (N
18-4)

1. STUDIES
Studies relating to real property
together with background papers
showing inception, scope, and
accomplishments. Intermediate and
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 253

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

pre-final, and space plans of Federal
structures and engineering projects.
Cutoff date is date of record.
(a) Selected studies that are
considered unique in character.
08/048.0.A.01.B

REAL PROPERTY
FILES

A. CONSTRUCTION FILES
These records, regardless of format or
media, are related to construction
projects, but exclude final facility
configuration files covered under Item
08/053.0.B.

Temporary. Retain for
3 years, then destroy
when no longer
needed for reference
or when 10 years old,
whichever is sooner.
[DA: N1-255-00-1]
[DA: N1-255-09-1]

1. STUDIES
Studies relating to real property
together with background papers
showing inception, scope, and
accomplishments. Intermediate and
pre-final, and space plans of Federal
structures and engineering projects.
Cutoff date is date of record.
(b) Routine studies of temporary
nature.
08/048.0.A.02.A

REAL PROPERTY
FILES

A. CONSTRUCTION FILES
These records, regardless of format or
media, are related to construction
projects, but exclude final facility
configuration files covered under Item
08/053.0.B.
2. ACTUAL CONSTRUCTION

09-03-2025

Permanent. Retain
on-site for 3 years
after completion of
construction or until
after final payment.
Transfer to the
National Archives 8
years after completion
or final payment.
[DA: N1-255-00-1]

Note: These sub-items
8/48.A2(a) and (b)
need to be separated
by disposition before
transfer to the FRC.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 254

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Temporary. Retain
on-site for 3 years
after completion of
construction or until
after final payment.
Destroy within one
year after demolition
of structure.
[DA: N1-255-00-1]
[DA: N1-255-09-1]

Note: The sub-items
below need to be
separated by
disposition before
transfer to the FRC.

Content Types/Description Continued

Construction office files consisting of
documents relating to project
requests, including approval,
establishing funds, schedules of
accomplishments, progress, payments,
and the finalization, intermediate, and
prefinal, final working, “as built,” shop,
repair and alteration, contract, and
standard drawings, project
specifications, with associated
documents relating to their
preparation of Federal structures and
engineering projects.
(a) Records of new construction and
architecturally, historically, and
technologically significant facilities
such as the Vehicle Assembly Building
(VAB); Pads A & B; Space Station
Facility; etc.
08/048.0.A.02.B

REAL PROPERTY
FILES

A. CONSTRUCTION FILES
These records, regardless of format or
media, are related to construction
projects, but exclude final facility
configuration files covered under Item
08/053.0.B.
2. ACTUAL CONSTRUCTION
Construction office files consisting of
documents relating to project
requests, including approval,
establishing funds, schedules of
accomplishments, progress, payments,
and the finalization, intermediate, and
prefinal, final working, “as built,” shop,
repair and alteration, contract, and

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 255

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

standard drawings, project
specifications, with associated
documents relating to their
preparation of Federal structures and
engineering projects.
(b) Routine office/lab
buildings/facilities.
08/048.0.A.03.A

REAL PROPERTY
FILES

A. CONSTRUCTION FILES
These records, regardless of format or
media, are related to construction
projects, but exclude final facility
configuration files covered under Item
08/053.0.B.
3. PHOTOS/VIDEO
Construction photos taken during the
construction process consisting of inprogress, interim, and final shots of a
facility AND NOT included in the
official numbered installation photo
collection.

Permanent. File with
the actual
construction case file.
Retain on-site for 3
years after completion
of construction or
until after final
payment. Transfer to
the National Archives
8 years after
completion or final
payment.
[DA: N1-255-00-1]

(a) Imagery of architecturally,
historically, and technologically
significant facilities.
08/048.0.A.03.B

09-03-2025

REAL PROPERTY
FILES

A. CONSTRUCTION FILES
These records, regardless of format or
media, are related to construction
projects, but exclude final facility
configuration files covered under Item
08/053.0.B.03.
PHOTOS/VIDEO
Construction photos taken during the
construction process consisting of inprogress, interim, and final shots of a
facility AND NOT included in the

Temporary. Retain
on-site for 3 years
after completion of
construction or until
after final payment.
Destroy within one
year after demolition
of structure.
[DA: N1-255-00-1]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 256

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

official numbered installation photo
collection.
(b) Routine office/lab
buildings/facilities.
08/048.0.B.01

REAL PROPERTY
FILES

B. INSTALLATION RECORDS – LEASES,
DRAWINGS, ETC.
1. Records consist of easements,
leases, licenses, permits, and
agreements which have been
terminated or have expired;
installation brochures and historical
data; appraisal reports;
correspondence pertaining to
installation; industrial facilities data;
and real property disposal documents.

08/048.0.B.02

REAL PROPERTY
FILES

B. INSTALLATION RECORDS – LEASES,
DRAWINGS, ETC.
2. Drawings, correspondence,
reports, and all other documents
maintained by installation of primary
responsibility relating to design and
construction of facilities, including
maps, layouts, building plans, water
and drainage systems, alterations,
additions, betterments, and removals
made to property and all other
pertinent information.

08/048.0.B.03.A

REAL PROPERTY
FILES

B. INSTALLATION RECORDS – LEASES,
DRAWINGS, ETC.
3. NASA Base Operations Contractor
Project Control Board Files

09-03-2025

Permanent. Transfer
to the National
Archives 25 years
after disposal of
installation.
[DA: N1-255-00-1] (N
18-2)

Permanent. Transfer
to the National
Archives 25 years
after disposal of
property.
[DA: N1-255-00-1] (N
18-12)

Temporary. Destroy 6
years and 3 months
after final payment of
the contract.
[DA: N1-255-00-1]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 257

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

(a) Approved, disapproved and
cancelled Approved Work Order
Numbers held by the contractor for
NASA. Records in this group include
but are not limited to copies of
proposed Task Orders and Board
Minutes.
08/048.0.B.03.B

REAL PROPERTY
FILES

B. INSTALLATION RECORDS – LEASES,
DRAWINGS, ETC.
3. NASA Base Operations Contractor
Project Control Board Files
(b) All other copies held in NASA
Offices of approved, disapproved and
cancelled Approved Work Order
Numbers held by the contractor for
NASA and may include copies of
proposed Task Orders and Board
Minutes . Cutoff date is date of record.

08/048.0.B.04.A

REAL PROPERTY
FILES

B. INSTALLATION RECORDS – LEASES,
DRAWINGS, ETC.
4. Work Authorization Packages For
New or Modified Facilities Record copy
of individual files, controlled by Work
Authorization Package (WAP),
pertaining to changes in configuration
of physical structures, new or
modified, and unique work activities
on assigned facilities, systems and
equipment within the contractual
cost/scope limits provided to the Base
Operations Contract. (Series includes
both NASA-held and Contractor-held
Government owned records.) Cutoff

09-03-2025

Temporary. Retain for
3 years, then destroy
when no longer
needed or when 5
years old, whichever is
sooner.
[DA: N1-255-00-1]
[DA: N1-255-09-1]

Temporary. Destroy
when 20 years old.
[DA: N1-255-00-1]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 258

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

date for file is date of WAP document
in file.
These records, regardless of format or
media, are related to administration of
the projects, but exclude final facility
configuration files covered under Item
08/053.0.B
(a) Approved WAPs.
08/048.0.B.04.B

REAL PROPERTY
FILES

B. INSTALLATION RECORDS – LEASES,
DRAWINGS, ETC.

Temporary. Destroy
when no longer
needed or when 3
4. Work Authorization Packages For
years old, whichever is
New or Modified Facilities Record copy later.
of individual files, controlled by Work
[DA: N1-255-00-1]
Authorization Package (WAP),
[DA: N1-255-09-1]
pertaining to changes in configuration
of physical structures, new or
modified, and unique work activities
on assigned facilities, systems and
equipment within the contractual
cost/scope limits provided to the Base
Operations Contract. (Series includes
both NASA-held and Contractor-held
Government owned records.) Cutoff
date for file is date of WAP document
in file.
These records, regardless of format or
media, are related to administration of
the projects, but exclude final facility
configuration files covered under Item
08/053.0.B
(b) Disapproved and cancelled WAPs.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 259

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/048.0.C

REAL PROPERTY
FILES

C. REPORTS – REAL PROPERTY

08/048.0.D.01

REAL PROPERTY
FILES

D. MASTER PLANS

REAL PROPERTY
FILES

D. MASTER PLANS
2. NASA Headquarters copy. Cutoff
date is date of record.

08/048.0.E.01

REAL PROPERTY
FILES

E. TITLE PAPERS
Title papers documenting the
acquisition of real property (by
purchase, condemnation, donation,
exchange, or otherwise), including any
payment or voucher records.
1. Papers for property acquired prior
to January 1, 1921.

09-03-2025

Content Types/Description Continued

Temporary. Destroy
when 20 years old.
Records consisting of the record copies [History Office may
of real property reports to GSA;
retain indefinitely for
inventory reports of jurisdictional
reference.]
status of Federal areas within states;
[DA: N1-255-00-1]
report of NASA total facilities; report
[DA: N1-255-09-1]
of NASA industrial facilities; and report
of in-house facilities. Cutoff date is
date of report.

1. Installation files (one copy of each
revision should be maintained in the
historical files for facilities
management).
08/048.0.D.02

Public Notes

Permanent. Transfer
to the National
Archives 25 years
after discontinuance
of installation or
facility.
[DA: N1-255-00-1]
Temporary. Retain for
3 years, then destroy
when obsolete,
superseded, or when
10 years old,
whichever is sooner.
[DA: N1-255-00-1]
[DA: N1-255-09-1]
Permanent. Transfer
to the National
Archives after
unconditional sale or
release by the
government.
[DA: N1-255-94-3] (N
18-1)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 260

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/048.0.E.02

REAL PROPERTY
FILES

E. REAL PROPERTY OWNERSHIP
RECORDS

Temporary. Destroy
after final action.
[GRS 5.4-020] DAAGRS-2023-0006-0001

2. Abstract or certificate of title
documenting Federal real property
ownership, surveys, easements, rightsof-way, and chain of title for property
the Government acquired after
December 31, 1920, by purchase,
condemnation, donation, exchange, or
otherwise.

Public Notes

Content Types/Description Continued

Note: Ownership records may be
transferred to a new owner, if
applicable.
Exclusion 1: Records relating to
property acquired prior to January 1,
1921 (agencies must schedule these
separately).
Exclusion 2: Reports of Excess Real
Property (Standard Form 118) and
associated real property case files
(agencies must schedule these
separately).
08/052.0

SHOP PLANNING
AND LAYOUT
FILES

Documents, regardless of format or
media, reflecting the layout, location,
and comparable data relative to
manufacturing space, machinery, and
equipment.

Temporary. Destroy
when superseded
obsolete, or when 10
years old, whichever is
later.
[DA: N1-255-94-3]
[DA: N1-255-09-1] (N
20-10)

08/053.0.A.01.A

FEDERAL
STRUCTURES
DESIGN FILES

A. PRELIMINARY, INTERMEDIATE, AND
WORKING DESIGN FILES

Permanent. Transfer
to the National
Archives with final

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 261

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Non-final drawings and models of
Federal structures and engineering
projects, regardless of format or media
of the records.

design records upon
facility disposal.
[DAA-0255-20170009-0001] (N 18-10)

Public Notes

Content Types/Description Continued

1. Preliminary design documents,
drawings and models of
architecturally, historically, or
technologically significant facilities
that are listed or considered eligible
for individual listing, in the National
Register of Historic Places.
(a) Records consist of 30% Design
Package documents that contain the
conceptual presentation and early
design renderings, including floor
plans, architectural renderings,
building elevations, structural systems,
assumptions, conceptual drawings,
etc.
Exception: If they are easily
segregable, exclude records of
electricity, plumbing, communication
services, and heating/ventilation/air
conditioning (HVAC). Disposition per
item “b’ below.
08/053.0.A.01.B

FEDERAL
STRUCTURES
DESIGN FILES

A. PRELIMINARY, INTERMEDIATE, AND
WORKING DESIGN FILES
Non-final drawings and models of
Federal structures and engineering
projects, regardless of format or media
of the records.
1. Preliminary design documents,
drawings and models of
architecturally, historically, or

09-03-2025

Temporary. Destroy
when superseded,
when project
terminates, or when
no longer needed for
business purposes.
[GRS 5.4-050] DAA0255-2017-0009-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 262

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

technologically significant facilities
that are listed or considered eligible
for individual listing, in the National
Register of Historic Places.
(b) Records of electricity, plumbing,
communication services, and
heating/ventilation/air conditioning
(HVAC), if segregable from the 30%
Design Package.
08/053.0.A.02

FEDERAL
STRUCTURES
DESIGN FILES

A. PRELIMINARY, INTERMEDIATE, AND
WORKING DESIGN FILES
Non-final drawings and models of
Federal structures and engineering
projects, regardless of format or media
of the records.
2. All draft, preliminary, intermediate,
working, and contract negotiation
design documents and models of all
other non-historical or non-critical
facilities to agency mission, including
office buildings, storage sheds, parking
lots, maintenance shops, and service
structures. Records include all 30%,
60%, and 90% Design Packages and
related documents pertaining to
facility construction.

08/053.0.B.01

FEDERAL
STRUCTURES
DESIGN FILES

B. FINAL DESIGN RECORDS OF
ACTIVE/ON-GOING
FACILITIES
Files, regardless of format or media,
consist of all As-Built drawings,
specifications, calculations, equipment
submittals, engineering reports and

09-03-2025

Temporary. Destroy
when superseded,
when project
terminates, or when
no longer needed for
business purposes.
[GRS 5.4-050] DAAGRS-2016-0011-0005

Permanent. Transfer
to the National
Archives upon Facility
disposal.
[DAA-0255-20150001]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 263

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

requirements that document final
facility configuration.
1. Final As-Built
drawings/specifications and
calculations of final facility
configuration after initial construction
including any significant design
changes to a facility’s appearance or
function for architecturally,
historically, or technologically
significant facilities listed, or eligible
for individual listing in the National
Register of Historic Places.
Exception: If they are easily
segregable, exclude records of
electricity, plumbing, communication
services, and heating/ventilation/air
conditioning (HVAC). Disposition per
item 53.B.2 below.
08/053.0.B.02

FEDERAL
STRUCTURES
DESIGN FILES

B. FINAL DESIGN RECORDS OF
ACTIVE/ON-GOING
FACILITIES
Files, regardless of format or media,
consist of all As-Built drawings,
specifications, calculations, equipment
submittals, engineering reports and
requirements that document final
facility configuration.

Temporary. Destroy
when superseded, or
transfer to new
owner, or destroy
upon Facility disposal.
[GRS 5.4-051] DAAGRS-2016-0011-0006

2. All other final design records. All
other final and As-Built drawings,
designs, plans or other design records
of facilities not critical to agency
mission, or for significant facilities that

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 264

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

are not included in 08/053.0.B.01
above.
08/056.0.A.01

REPAIR AND
UTILITY FILES

A. REPAIR AND UTILITY WORK ORDERS
Requests for repairs and orders,
including correspondence, drawings,
worksheets, standing work orders, and
all related materials, regardless of
format or media.

Temporary. Destroy
when 3 years old.
[DA: N1-255-94-3]
[DA: N1-255-09-1] (N
18-16)

1. Office of primary responsibility.
08/056.0.A.02

REPAIR AND
UTILITY FILES

A. REPAIR AND UTILITY WORK ORDERS
Requests for repairs and orders,
including correspondence, drawings,
worksheets, standing work orders, and
all related materials, regardless of
format or media.

Temporary. Destroy
on completion of
work.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

2. All other offices/copies
(EXCLUDING fiscal).
08/056.0.B

REPAIR AND
UTILITY FILES

B. MAINTENANCE RECORDS
Documents, regardless of format or
media, showing maintenance
performed and required on systems
and plants, including Preventive
Maintenance Instructions (PMI) and
Preventive Maintenance Action
Requests (PMAR).

Temporary. Destroy
when 3 years old.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

08/056.0.C

REPAIR AND
UTILITY FILES

C. UTILITY OPERATING LOG
Logs, in all formats or media, showing
operations of utilities including
temperature, humidity, pressure, and
other such readings.

Temporary. Destroy
when 3 years old or
when no longer
needed, whichever is
sooner.
[DA: N1-255-94-3]
[DA: N1-255-09-1] (N
18-15)

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 265

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

08/056.5.A.01

LIFTING
EQUIPMENT

A. LIFTING EQUIPMENT

Temporary. Retain for
the life of the
equipment. Destroy 1
year after equipment
disposal.
[DAA-0255-20120002]

Records concerning design, inspection,
and testing, and servicing of lifting
devices (cranes, hoists, etc.) and lifting
equipment
(load-lifting hardware and attached
lifting equipment).

Public Notes

Content Types/Description Continued

1. Design records for review and
approval of configuration changes
such as certification packages,
acceptance, inspection, and test
records, including associated
nonconformance and corrective
actions.
08/056.5.A.02

LIFTING
EQUIPMENT

A. LIFTING EQUIPMENT
Records concerning design, inspection,
and testing, and servicing of lifting
devices (cranes, hoists, etc.) and lifting
equipment
(load-lifting hardware and attached
lifting equipment).
2. Periodic inspection and test records
of ad hoc and required period
inspection and testing activities,
including associated nonconformance
and corrective actions.

08/056.5.A.03

LIFTING
EQUIPMENT

A. LIFTING EQUIPMENT
Records concerning design, inspection,
and testing, and servicing of lifting
devices (cranes, hoists, etc.) and lifting
equipment

09-03-2025

Temporary. Retain
records of 2
inspection cycles;
destroy records when
second subsequent
cycle is completed or
when no longer
needed, whichever is
later.
[DAA-0255-20120002]

Temporary. Destroy
when 5 years old or
when no longer
needed, whichever is
later.
[DAA-0255-20120002]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 266

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

(load-lifting hardware and attached
lifting equipment).
3. Servicing records documenting
maintenance and adjustment activities
performed on lifting equipment.
08/056.5.A.04

LIFTING
EQUIPMENT

A. LIFTING EQUIPMENT
Records concerning design, inspection,
and testing, and servicing of lifting
devices (cranes, hoists, etc.) and lifting
equipment
(load-lifting hardware and attached
lifting equipment).

Temporary. Destroy
when 3 months old or
when no longer
needed, whichever is
later.
[DAA-0255-20120002]

4. Equipment operator inspection
records, such as checklists of
preoperation inspections completed by
lifting equipment operators before
daily use of the equipment.
08/057.0

ASTRONAUT
MEDICAL
REPORTS/RECOR
DS

Health and medical case histories, and
physical and environmental records,
biomedical data pertaining to NASA
astronauts, including space flight
(mission) data, i.e., astronaut medical
testing results, fight and ground-based
data collected from astronauts and
civilians including procedures,
correspondence, log books, strip
charts, etc.

Permanent. Cutoff
when Astronaut is
separated from the
Program/Agency.
Transfer to the
National Archives
when 30 years old.
[DA: N1-255-94-3]
(N 11-4c)

08/058.0

MEDICAL
RECORDS - TEST
SUBJECTS

Records in this series consist of
medical records of test subjects under
contract to NASA which include
documentation of physical exams,
diagnosis, treatment, and tests given
in order for the individual to

Temporary. Destroy
75 years after birth
date (DOB), or 60
years after date of
earliest document in
the folder if DOB

09-03-2025

Note: Medical records SORN - NASA 10HIMS; SORN - NASA 10ORIS
for the astronauts are
kept all together,
ground
medical/routine as well
as space flight medical
This information is
maintained by
astronaut name in one
complete medical
history case file.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 267

NRRS 1441.1 NASA Records Retention Schedules
Item

08/101.0

Name

PROGRAM AND
PROJECT
RECORDS: OFFICE
OF RECORD

Description

Retention

participate as a "test" subject in R&D
Project medical tests.

cannot be
ascertained, or 30
years after contract
has been
completed/terminate
d whichever is later.
[DA: N1-255-94-3]
[DA: N1-255-09-1]

Records essential for understanding
the history of a program/project from
inception to completion defined by the
stages in program/project's life. Note
1 contains a list of eight stages and
potential records that might be
created in each.

Permanent. Cutoff
records at close of
program/project or in
3-year blocks for long
term
programs/projects.
Transfer to National
Archives 7 years after
cutoff.
Special media records
will be transferred in
accordance with 36
CFR §1235.44-50
(Electronic Records),
36 CFR §1237.28
(Digital Records), 36
CFR §1235.42
(Audiovisual,
Cartographic and
Architectural
Records), and/or
current transfer
instructions specific to
individual formats.
Note: NASA has
agreed to transfer
permanent
audio/visual records 5
years after cutoff.
[DA: N1-255-10-4]

Held at office of record.
Programs/projects relating to both
manned and unmanned space flight,
aerospace technology research, and
basic or applied scientific research
AND meeting one or more of the
following criteria: are "first of a kind,"
establish precedents, produce major
contributions to scientific or
engineering knowledge, integrate
proven technology into new products,
or are/have been subject of
widespread media attention or
Congressional scrutiny.

09-03-2025

Public Notes

Content Types/Description Continued

Note 1. Records
covered by Items 101,
102, 107 and 108
potentially created in
the stages of a
project/program's life
are those essential for
future studies of a
program or project.
This list is neither allinclusive nor allexclusive; it must be
applied based on value
judgments by those
familiar with a
program/project's
development and
accomplishments.
Included are:
Records created at
multiple stages.

Acceptance and end item review materials
/ packages for hardware eligible for
museum display; Agendas, minutes and
briefing materials of substantive meetings;
Analyses of mission results;
Announcements of opportunity (including
research opportunity); Anomaly reports;
Approval status tracking and control files;
Art work and drawings produced to
illustrate concepts or designs;
Authorization/approval documents; Budget
and actual cost data (final figures);
Certification reports; Commitment
agreements; Concept definition
documents; Concept/configuration options
and decision packages; Configuration
inspection reviews; Configuration
management control documentation
including Class I change requests and
dispositions (e.g., changes that impact
form, fit or function); Copies of definitive
data sets; Copies of processed data and
metadata, their analyses, proposals for
analysis, and related finding aids;
Correspondence, memos, e-messages,
photographs, and presentation materials of
a substantive nature; Design and
development plan; Design concept
verification studies and reports; directives;
Engineering and operations manuals;

Formulation. Records
defining scope,
objectives, technical
performance
requirements, cost,
and schedules of
program/project prior

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 268

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

to initial formal
approval.

Engineering data necessary to establish
operation of technical sub-systems;
Estimates of budget and schedule options;
Records documenting
Evaluation reviews; Final mission or
program/project as
experiment reports; Final versions of
initially approved, and specifications, drawings, associated lists
subsequent changes
and related finding aids used for
resulting from iterative manufacturing/fabrication; Flight crew and
process of defining
mission controller reports or notes, audio
concepts and
tapes and imagery; Flight data files and
requirements.
timelines; Flight procedures manuals; Flight
readiness review materials; Hazard, risk
Design development.
and safety analyses/assessments; Imagery
Records containing
in any format of mission operations; Incomprehensive
flight or on-orbit anomaly investigation
information about
reports and flight notes; Independent and
design and
non-advocate reviews and assessments;
development process,
Infrastructure and program/project needs
requirements,
assessment; Instrument operations; Intraproducts, performance, NASA center and external memoranda of
and review.
understanding or agreement; Laboratory
notebooks and logbooks; Lessons learned
Manufacture,
studies; Manufacturing plans; Material
fabrication and
from major milestone and peer reviews
assembly. Records that including, but not limited to: concept,
provide significant
preliminary design, critical design, design
documentation of the
certification, mission readiness,
construction, final
configuration, program/project
assembly, and
requirements, and system requirements.;
acceptance of as-flown Mission failure or accident investigation
hardware or asrecords; Mission needs statement, and
operated ground-based other mission needs documents; Mission
experiments and any
success criteria; Mission/experiment
major changes to the
reports (preliminary and final); News
original approved
releases; Newsletters and bulletins;
design.
Operating plan; Operations plans for
testing, integration, calibration, interface,
and reliability; Partnering agreements;

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 269

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Pre-launch system
integration and
verification. Records
that provide significant
documentation of the
process used to verify
that a spacecraft is
ready for launch, or a
ground-based
experiment is ready for
operation.

Preliminary configuration layouts;
Preliminary operations plans; Proceedings;
Procurement/acquisition plan; Products of
collaborative tools used to track or
facilitate progress; Program/project
formulation authorizations;
Program/project plans, including annual
Program Operating Plans; Public relations
materials; Publications and conference
proceedings; Requests for proposals;
Requirements documents for testing and
verification; Requirements documents
including: baseline system, data, software,
interface, integration, testing, design,
operations, performance, science and
acceptance; Restart notes; Specifications,
drawings and associated lists used for
hardware manufacture/fabrication, and
related finding aids; Standards; Statements
about analysis of program/project value;
Studies and reports; Studies of available
technology, conceptual options, feasibility
trades, and sensitivity; Substantive notes of
scientists and other personnel not
incorporated in other records; Summaries
of accomplishments and problems;
Technology availability/readiness
assessments; Termination notifications and
related justifications; Test and operations
plans: verification, integration, handling,
transportation, storage, support systems,
facilities, logistics, qualification, and
quality/reliability; Test readiness review
materials; Testing and Operations Plans
(i.e.: verification, integration, handling,
transportation, storage, support systems,
facilities, logistics, qualification, quality,
reliability, acceptance, and science);

Implementation and
operations. Records
that provide significant
documentation about
how a
mission/experiment
was conducted.
Observational data.
Records containing
physical sciences
observational data
created by both spaceand earth-based
platforms that are
unique and cannot be
extrapolated from
other data sets or
observations at a
reasonable cost.
Evaluation and
termination. Records
documenting results of
program/project,
specific manned or

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 270

NRRS 1441.1 NASA Records Retention Schedules
Item

08/102.0

Name

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

Description

Retention

Records essential for understanding
the history of a program/project from
inception to completion defined by the
stages in program/project's life. Note
1 contains a list of eight stages and
potential records that might be
created in each.
All other copies.
Programs/projects relating to both
manned and unmanned space flight,
aerospace technology research, and
basic or applied scientific research
AND meeting one or more of the
following criteria: are "first of a kind,"
establish precedents, produce major
contributions to scientific or
engineering knowledge, integrate
proven technology into new products,
or are/have been subject of
widespread media attention or
Congressional scrutiny.

Temporary.
Destroy/delete when
no longer needed.
[DA: N1-255-10-4]

Public Notes

Content Types/Description Continued

unmanned flight or
experiment upon
completion.

Verification of design concept studies and
reports; Verification plans

Note 1. Records
covered by Items 101,
102, 107 and 108
potentially created in
the stages of a
project/program's life
are those essential for
future studies of a
program or project.
This list is neither allinclusive nor allexclusive; it must be
applied based on value
judgments by those
familiar with a
program/project's
development and
accomplishments.
Included are:
Records created at
multiple stages.

Acceptance and end item review materials
/ packages for hardware eligible for
museum display; Agendas, minutes and
briefing materials of substantive meetings;
Analyses of mission results;
Announcements of opportunity (including
research opportunity); Anomaly reports;
Approval status tracking and control files;
Art work and drawings produced to
illustrate concepts or designs;
Authorization/approval documents; Budget
and actual cost data (final figures);
Certification reports; Commitment
agreements; Concept definition
documents; Concept/configuration options
and decision packages; Configuration
inspection reviews; Configuration
management control documentation
including Class I change requests and
dispositions (e.g., changes that impact
form, fit or function); Copies of definitive
data sets; Copies of processed data and
metadata, their analyses, proposals for
analysis, and related finding aids;
Correspondence, memos, e-messages,
photographs, and presentation materials of
a substantive nature; Design and
development plan; Design concept
verification studies and reports; directives;
Engineering and operations manuals;
Engineering data necessary to establish
operation of technical sub-systems;
Estimates of budget and schedule options;
Evaluation reviews; Final mission or
experiment reports; Final versions of

Formulation. Records
defining scope,
objectives, technical
performance
requirements, cost,
and schedules of
program/project prior
to initial formal
approval.
Records documenting
program/project as
initially approved, and

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 271

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

subsequent changes
resulting from iterative
process of defining
concepts and
requirements.

specifications, drawings, associated lists
and related finding aids used for
manufacturing/fabrication; Flight crew and
mission controller reports or notes, audio
tapes and imagery; Flight data files and
timelines; Flight procedures manuals; Flight
Design development.
readiness review materials; Hazard, risk
Records containing
and safety analyses/assessments; Imagery
comprehensive
in any format of mission operations; Ininformation about
flight or on-orbit anomaly investigation
design and
reports and flight notes; Independent and
development process,
non-advocate reviews and assessments;
requirements,
Infrastructure and program/project needs
products, performance, assessment; Instrument operations; Intraand review.
NASA center and external memoranda of
understanding or agreement; Laboratory
Manufacture,
notebooks and logbooks; Lessons learned
fabrication and
studies; Manufacturing plans; Material
assembly. Records that from major milestone and peer reviews
provide significant
including, but not limited to: concept,
documentation of the
preliminary design, critical design, design
construction, final
certification, mission readiness,
assembly, and
configuration, program/project
acceptance of as-flown requirements, and system requirements.;
hardware or asMission failure or accident investigation
operated ground-based records; Mission needs statement, and
experiments and any
other mission needs documents; Mission
major changes to the
success criteria; Mission/experiment
original approved
reports (preliminary and final); News
design.
releases; Newsletters and bulletins;
Operating plan; Operations plans for
Pre-launch system
testing, integration, calibration, interface,
integration and
and reliability; Partnering agreements;
verification. Records
Preliminary configuration layouts;
that provide significant Preliminary operations plans; Proceedings;
documentation of the
Procurement/acquisition plan; Products of
process used to verify
collaborative tools used to track or
that a spacecraft is
facilitate progress; Program/project

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 272

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

ready for launch, or a
ground-based
experiment is ready for
operation.

formulation authorizations;
Program/project plans, including annual
Program Operating Plans; Public relations
materials; Publications and conference
proceedings; Requests for proposals;
Requirements documents for testing and
verification; Requirements documents
including: baseline system, data, software,
interface, integration, testing, design,
operations, performance, science and
acceptance; Restart notes; Specifications,
drawings and associated lists used for
hardware manufacture/fabrication, and
related finding aids; Standards; Statements
about analysis of program/project value;
Studies and reports; Studies of available
technology, conceptual options, feasibility
trades, and sensitivity; Substantive notes of
scientists and other personnel not
incorporated in other records; Summaries
of accomplishments and problems;
Technology availability/readiness
assessments; Termination notifications and
related justifications; Test and operations
plans: verification, integration, handling,
transportation, storage, support systems,
facilities, logistics, qualification, and
quality/reliability; Test readiness review
materials; Testing and Operations Plans
(i.e.: verification, integration, handling,
transportation, storage, support systems,
facilities, logistics, qualification, quality,
reliability, acceptance, and science);
Verification of design concept studies and
reports; Verification plans

Implementation and
operations. Records
that provide significant
documentation about
how a
mission/experiment
was conducted.
Observational data.
Records containing
physical sciences
observational data
created by both spaceand earth-based
platforms that are
unique and cannot be
extrapolated from
other data sets or
observations at a
reasonable cost.
Evaluation and
termination. Records
documenting results of
program/project,
specific manned or
unmanned flight or
experiment upon
completion.
08/103.0

09-03-2025

PROGRAM AND
PROJECT

Records not required for documenting
the history of the program/project as
described in item 08/101, but which

Temporary. Cutoff
records at close of
program/project or in

Note 2. Records
covered by Items 103,
104, 107 and 108

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Acceptance data packages including test
procedures and results for hardware not
suitable for museum display; Audits;
Page 273

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

RECORDS: OFFICE have operational value to the Agency.
OF RECORD
Note 2 contains examples that might
be created in each program/project
stage.
Held at office of record.
Programs/projects relating to both
manned and unmanned space flight,
aerospace technology research, and
basic or applied scientific research
AND meeting one or more of the
following criteria: are "first of a kind,"
establish precedents, produce major
contributions to scientific or
engineering knowledge, integrate
proven technology into new products,
or are/have been subject of
widespread media attention or
Congressional scrutiny.

09-03-2025

Retention

Public Notes

Content Types/Description Continued

5-year blocks.
Destroy/delete
between 0 and 30
years after cutoff. See
note 4.
[DA: N1-255-10-4]

potentially created in
the stages of a
project/program's life
are those essential for
continuing operations
and technology
transfer. This list is
neither all-inclusive nor
all-exclusive; it must be
applied based on value
judgments by those
familiar with a
program/project's
development and
accomplishments.
Included are:
Records created at
multiple stages.
Formulation, Approval,
Design Development,
Manufacture,
fabrication and
assembly. Records not
included in Note 1 that
are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory. Pre-launch
system integration and
verification. Records
not included in Note 1
that are useful for
identification,

Commands; Concept verification testing
data; Configuration audits; Configuration
management control documentation
including change requests and dispositions
other than those listed in Note 1; Contract
End Item (CEI) specifications redundant to
the specifications in Note 1, Design
development; Correspondence, memos,
and e-messages related to any records
described in Note 2; Derived data sets;
Design performance analyses; Design
reviews whose substance is captured in
major milestone reviews (Note 1, records
created at various stages); Design
verification testing data; Discrepancy
reports; Engineering data necessary to
establish operation of instruments;
Engineering support requests; Engineering
test and evaluation data; Environmental
impact studies; Failure modes analyses;
Field engineering changes; Final contract
deliverable technical data requirements
(complete set); Flight certifications;
Hardware vendor lists; Interface control
documents; Launch operations data;
Material and parts lists; Minutes of all
Program Control Boards; Modification
instruction packages; Open action tracking
files not included in major milestone review
documentation; Operations readiness
review materials; Payload processing and
integration; Periodic reports, status reviews
and presentations whose substance is
captured in major milestone reviews (see
Note 1, Records created at multiple stages);
Pre-flight or pre-experiment test and
verification data; Pre-ship review materials;
Preliminary budget and cost estimates and

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 274

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory, including
processing documents
for spacecraft,
payloads, or
experiments.
Implementation and
operations. Records
not included in Note 1
that are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory.
Observational data.
Records that do not
meet the criteria for
observational data
described in Note 1, in
particular data
generated by
engineering tests to
verify theories, design
concepts, etc.

studies; Preliminary design documents;
Principal investigators' user guides;
Problem reporting and corrective action
reports; Qualification of flight hardware,
test plans, and results; Quality and
reliability test plans and results; Quality
assurance audit reports; Raw experimental,
observational, or engineering data
(Exception: raw data determined by NASA
management to have continuing value may
be retained beyond 30 years until
reference use ceases.); Safety analysis
reports; Safety and mission assurance
documents; Safety reviews; Specifications
and drawings of superseded systems with
no historic interest, and related finding
aids; System acceptance review
documents; Technical evaluations of
proposals; Technology readiness
demonstration results; Test and assembly
procedures; Test data developed for
verification studies; Test preparation
sheets; Verification/validation of flight/test
software; waivers; Work breakdown
documents; Work instructions and work
authorization documents

Note 4. Retention
period for records
relating to
environmental

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 275

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

protection, OSHA or
other regulatory
requirements should
be lengthened as
required by applicable
state legislation.
08/104.0

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

Records not required for documenting
the history of the program/project as
described in item 08/101, but which
have operational value to the Agency.
Note 2 contains examples that might
be created in each program/project
stage.
All other copies.
Programs/projects relating to both
manned and unmanned space flight,
aerospace technology research, and
basic or applied scientific research
AND meeting one or more of the
following criteria: are "first of a kind,"
establish precedents, produce major
contributions to scientific or
engineering knowledge, integrate
proven technology into new products,
or are/have been subject of
widespread media attention or
Congressional scrutiny.

09-03-2025

Temporary.
Destroy/Delete when
no longer needed.
[DA: N1-255-10-4]

Note 2. Records
covered by Items 103,
104, 107 and 108
potentially created in
the stages of a
project/program's life
are those essential for
continuing operations
and technology
transfer. This list is
neither all-inclusive nor
all-exclusive; it must be
applied based on value
judgments by those
familiar with a
program/project's
development and
accomplishments.
Included are:
Records created at
multiple stages.
Formulation, Approval,
Design Development,
Manufacture,
fabrication and
assembly. Records not
included in Note 1 that
are useful for
identification,
correction, and/or
investigation of
performance problems

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Acceptance data packages including test
procedures and results for hardware not
suitable for museum display; Audits;
Commands; Concept verification testing
data; Configuration audits; Configuration
management control documentation
including change requests and dispositions
other than those listed in Note 1; Contract
End Item (CEI) specifications redundant to
the specifications in Note 1, Design
development; Correspondence, memos,
and e-messages related to any records
described in Note 2; Derived data sets;
Design performance analyses; Design
reviews whose substance is captured in
major milestone reviews (Note 1, records
created at various stages); Design
verification testing data; Discrepancy
reports; Engineering data necessary to
establish operation of instruments;
Engineering support requests; Engineering
test and evaluation data; Environmental
impact studies; Failure modes analyses;
Field engineering changes; Final contract
deliverable technical data requirements
(complete set); Flight certifications;
Hardware vendor lists; Interface control
documents; Launch operations data;
Material and parts lists; Minutes of all
Program Control Boards; Modification
instruction packages; Open action tracking
files not included in major milestone review
Page 276

NRRS 1441.1 NASA Records Retention Schedules
Item

09-03-2025

Name

Description

Retention

Public Notes

Content Types/Description Continued

or mishaps, but not
needed after hardware
is no longer in NASA
inventory. Pre-launch
system integration and
verification. Records
not included in Note 1
that are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory, including
processing documents
for spacecraft,
payloads, or
experiments.
Implementation and
operations. Records
not included in Note 1
that are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory.
Observational data.
Records that do not
meet the criteria for
observational data
described in Note 1, in
particular data

documentation; Operations readiness
review materials; Payload processing and
integration; Periodic reports, status reviews
and presentations whose substance is
captured in major milestone reviews (see
Note 1, Records created at multiple stages);
Pre-flight or pre-experiment test and
verification data; Pre-ship review materials;
Preliminary budget and cost estimates and
studies; Preliminary design documents;
Principal investigators' user guides;
Problem reporting and corrective action
reports; Qualification of flight hardware,
test plans, and results; Quality and
reliability test plans and results; Quality
assurance audit reports; Raw experimental,
observational, or engineering data
(Exception: raw data determined by NASA
management to have continuing value may
be retained beyond 30 years until
reference use ceases.); Safety analysis
reports; Safety and mission assurance
documents; Safety reviews; Specifications
and drawings of superseded systems with
no historic interest, and related finding
aids; System acceptance review
documents; Technical evaluations of
proposals; Technology readiness
demonstration results; Test and assembly
procedures; Test data developed for
verification studies; Test preparation
sheets; Verification/validation of flight/test
software; waivers; Work breakdown
documents; Work instructions and work
authorization documents

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 277

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

generated by
engineering tests to
verify theories, design
concepts, etc.
08/105.0

PROGRAM AND
PROJECT
RECORDS: OFFICE
OF RECORD

All other routine records that are not
considered to be essential for on-going
operations of the program/project.
Note 3 contains a list of records that
may be included.
Held at office of record.
Programs/projects relating to both
manned and unmanned space flight,
aerospace technology research, and
basic or applied scientific research
AND meeting one or more of the
following criteria: are "first of a kind,"
establish precedents, produce major
contributions to scientific or
engineering knowledge, integrate
proven technology into new products,
or are/have been subject of
widespread media attention or
Congressional scrutiny.

09-03-2025

Temporary.
Destroy/Delete when
between 0 and 15
years old. Do not
retain longer than life
of program/project
plus 5 years. See note
4
[DA: N1-255-10-4]

Note 3. Records
covered by Items 105,
106, 109 and 110
potentially created in
the stages of a
project/program's life
have only limited
short-term value. They
include but are not
limited to:
* Action items from
technical interchange
meetings or
management reviews
not considered major
milestones
* Budget and actual
cost data (working
files; for final figures
see Note 1)
* Copies of
presentation material
maintained for
personal reference
containing no
substantive notes
* Internal center
memoranda of
understanding or
agreement
* Products of
collaborative tools

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 278

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

relating to
administrative matters
* Routine
correspondence, emessages, agendas,
minutes
* Small purchase
justifications and
related documents not
maintained in official
procurement files
* Trip reports
Note 4. Retention
period for records
relating to
environmental
protection, OSHA or
other regulatory
requirements should
be lengthened as
required by applicable
state legislation.
08/106.0

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

All other routine records that are not
considered to be essential for on-going
operations of the program/project.
Note 3 contains a list of records that
may be included.
All other copies.
Programs/projects relating to both
manned and unmanned space flight,
aerospace technology research, and
basic or applied scientific research
AND meeting one or more of the
following criteria: are "first of a kind,"
establish precedents, produce major

09-03-2025

Temporary.
Destroy/Delete when
no longer needed.
[DA: N1-255-10-4]

Note 3. Records
covered by Items 105,
106, 109 and 110
potentially created in
the stages of a
project/program's life
have only limited
short-term value. They
include but are not
limited to:
* Action items from
technical interchange
meetings or
management reviews

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 279

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

contributions to scientific or
engineering knowledge, integrate
proven technology into new products,
or are/have been subject of
widespread media attention or
Congressional scrutiny.

08/107.0

PROGRAM AND
PROJECT
RECORDS: OFFICE
OF RECORD

Records of programs/projects that
have operational value to the Agency.
Notes 1 and 2 contain listings of
records that may be included.
Held at office of record.

09-03-2025

Public Notes

Content Types/Description Continued

not considered major
milestones
* Budget and actual
cost data (working
files; for final figures
see Note 1)
* Copies of
presentation material
maintained for
personal reference
containing no
substantive notes
* Internal center
memoranda of
understanding or
agreement
* Products of
collaborative tools
relating to
administrative matters
* Routine
correspondence, emessages, agendas,
minutes
* Small purchase
justifications and
related documents not
maintained in official
procurement files
* Trip reports
Temporary.
Destroy/Delete
between 0 and 30
years after
program/project
termination. See note
4.
[DA: N1-255-10-4]

Includes Note 1 items
found in Schedule
08/101.0, along with
the following:
Note 2. Records
covered by Items 103,
104, 107 and 108
potentially created in

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Acceptance data packages including test
procedures and results for hardware not
suitable for museum display; Audits;
Commands; Concept verification testing
data; Configuration audits; Configuration
management control documentation
including change requests and dispositions
other than those listed in Note 1; Contract
Page 280

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Programs/projects that do not meet
the criteria stated in Item 101.

09-03-2025

Public Notes

Content Types/Description Continued

the stages of a
project/program's life
are those essential for
continuing operations
and technology
transfer. This list is
neither all-inclusive nor
all-exclusive; it must be
applied based on value
judgments by those
familiar with a
program/project's
development and
accomplishments.
Included are:
Records created at
multiple stages.
Formulation, Approval,
Design Development,
Manufacture,
fabrication and
assembly. Records not
included in Note 1 that
are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory. Pre-launch
system integration and
verification. Records
not included in Note 1
that are useful for
identification,
correction, and/or

End Item (CEI) specifications redundant to
the specifications in Note 1, Design
development; Correspondence, memos,
and e-messages related to any records
described in Note 2; Derived data sets;
Design performance analyses; Design
reviews whose substance is captured in
major milestone reviews (Note 1, records
created at various stages); Design
verification testing data; Discrepancy
reports; Engineering data necessary to
establish operation of instruments;
Engineering support requests; Engineering
test and evaluation data; Environmental
impact studies; Failure modes analyses;
Field engineering changes; Final contract
deliverable technical data requirements
(complete set); Flight certifications;
Hardware vendor lists; Interface control
documents; Launch operations data;
Material and parts lists; Minutes of all
Program Control Boards; Modification
instruction packages; Open action tracking
files not included in major milestone review
documentation; Operations readiness
review materials; Payload processing and
integration; Periodic reports, status reviews
and presentations whose substance is
captured in major milestone reviews (see
Note 1, Records created at multiple stages);
Pre-flight or pre-experiment test and
verification data; Pre-ship review materials;
Preliminary budget and cost estimates and
studies; Preliminary design documents;
Principal investigators' user guides;
Problem reporting and corrective action
reports; Qualification of flight hardware,
test plans, and results; Quality and

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 281

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory, including
processing documents
for spacecraft,
payloads, or
experiments.
Implementation and
operations. Records
not included in Note 1
that are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory.
Observational data.
Records that do not
meet the criteria for
observational data
described in Note 1, in
particular data
generated by
engineering tests to
verify theories, design
concepts, etc.

reliability test plans and results; Quality
assurance audit reports; Raw experimental,
observational, or engineering data
(Exception: raw data determined by NASA
management to have continuing value may
be retained beyond 30 years until
reference use ceases.); Safety analysis
reports; Safety and mission assurance
documents; Safety reviews; Specifications
and drawings of superseded systems with
no historic interest, and related finding
aids; System acceptance review
documents; Technical evaluations of
proposals; Technology readiness
demonstration results; Test and assembly
procedures; Test data developed for
verification studies; Test preparation
sheets; Verification/validation of flight/test
software; waivers; Work breakdown
documents; Work instructions and work
authorization documents

Note 4. Retention
period for records
relating to
environmental
protection, OSHA or

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 282

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

other regulatory
requirements should
be lengthened as
required by applicable
state legislation.
08/108.0

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

Records of programs/projects that
have operational value to the Agency.
Notes 1 and 2 contain listings of
records that may be included.
All other copies.
Programs/projects that do not meet
the criteria stated in Item 08/101.

09-03-2025

Temporary.
Destroy/Delete when
no longer needed.
[DA: N1-255-10-4]

Includes Note 1 items
found in Schedule
08/102.0, along with
the following:
Note 2. Records
covered by Items 103,
104, 107 and 108
potentially created in
the stages of a
project/program's life
are those essential for
continuing operations
and technology
transfer. This list is
neither all-inclusive nor
all-exclusive; it must be
applied based on value
judgments by those
familiar with a
program/project's
development and
accomplishments.
Included are:
Records created at
multiple stages.
Formulation, Approval,
Design Development,
Manufacture,
fabrication and
assembly. Records not
included in Note 1 that
are useful for
identification,

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Acceptance data packages including test
procedures and results for hardware not
suitable for museum display; Audits;
Commands; Concept verification testing
data; Configuration audits; Configuration
management control documentation
including change requests and dispositions
other than those listed in Note 1; Contract
End Item (CEI) specifications redundant to
the specifications in Note 1, Design
development; Correspondence, memos,
and e-messages related to any records
described in Note 2; Derived data sets;
Design performance analyses; Design
reviews whose substance is captured in
major milestone reviews (Note 1, records
created at various stages); Design
verification testing data; Discrepancy
reports; Engineering data necessary to
establish operation of instruments;
Engineering support requests; Engineering
test and evaluation data; Environmental
impact studies; Failure modes analyses;
Field engineering changes; Final contract
deliverable technical data requirements
(complete set); Flight certifications;
Hardware vendor lists; Interface control
documents; Launch operations data;
Material and parts lists; Minutes of all
Program Control Boards; Modification
instruction packages; Open action tracking
files not included in major milestone review
documentation; Operations readiness
Page 283

NRRS 1441.1 NASA Records Retention Schedules
Item

09-03-2025

Name

Description

Retention

Public Notes

Content Types/Description Continued

correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory. Pre-launch
system integration and
verification. Records
not included in Note 1
that are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory, including
processing documents
for spacecraft,
payloads, or
experiments.
Implementation and
operations. Records
not included in Note 1
that are useful for
identification,
correction, and/or
investigation of
performance problems
or mishaps, but not
needed after hardware
is no longer in NASA
inventory.
Observational data.
Records that do not
meet the criteria for

review materials; Payload processing and
integration; Periodic reports, status reviews
and presentations whose substance is
captured in major milestone reviews (see
Note 1, Records created at multiple stages);
Pre-flight or pre-experiment test and
verification data; Pre-ship review materials;
Preliminary budget and cost estimates and
studies; Preliminary design documents;
Principal investigators' user guides;
Problem reporting and corrective action
reports; Qualification of flight hardware,
test plans, and results; Quality and
reliability test plans and results; Quality
assurance audit reports; Raw experimental,
observational, or engineering data
(Exception: raw data determined by NASA
management to have continuing value may
be retained beyond 30 years until
reference use ceases.); Safety analysis
reports; Safety and mission assurance
documents; Safety reviews; Specifications
and drawings of superseded systems with
no historic interest, and related finding
aids; System acceptance review
documents; Technical evaluations of
proposals; Technology readiness
demonstration results; Test and assembly
procedures; Test data developed for
verification studies; Test preparation
sheets; Verification/validation of flight/test
software; waivers; Work breakdown
documents; Work instructions and work
authorization documents

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 284

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

observational data
described in Note 1, in
particular data
generated by
engineering tests to
verify theories, design
concepts, etc.
Note 4. Retention
period for records
relating to
environmental
protection, OSHA or
other regulatory
requirements should
be lengthened as
required by applicable
state legislation.
08/109.0

PROGRAM AND
PROJECT
RECORDS: OFFICE
OF RECORD

All other routine records that are not
considered to be essential for on-going
operations of the program/project.
Note
3 contains a list of records that may be
included.
Held at office of record.
Programs/projects that do not meet
the criteria stated in Item 08/101.

Temporary.
Destroy/Delete when
between 0 and 15
years old. Do not
retain longer than life
of program/project
plus 5 years. See Note
4.
[DA: N1-255-10-4]

Note 3. Records
covered by Items 105,
106, 109 and 110
potentially created in
the stages of a
project/program's life
have only limited
short-term value. They
include but are not
limited to:
* Action items from
technical interchange
meetings or
management reviews
not considered major
milestones
* Budget and actual
cost data (working

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 285

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

files; for final figures
see Note 1)
* Copies of
presentation material
maintained for
personal reference
containing no
substantive notes
* Internal center
memoranda of
understanding or
agreement
* Products of
collaborative tools
relating to
administrative matters
* Routine
correspondence, emessages, agendas,
minutes
* Small purchase
justifications and
related documents not
maintained in official
procurement files
* Trip reports
08/110.0

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

All other routine records that are not
considered to be essential for on-going
operations of the program/project.
Note
3 contains a list of records that may be
included.
All other copies.
Programs/projects that do not meet
the criteria stated in Item 08/101.

09-03-2025

Temporary.
Destroy/Delete when
no longer needed.
[DA: N1-255-10-4]

Note 3. Records
covered by Items 105,
106, 109 and 110
potentially created in
the stages of a
project/program's life
have only limited
short-term value. They
include but are not
limited to:

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 286

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

* Action items from
technical interchange
meetings or
management reviews
not considered major
milestones
* Budget and actual
cost data (working
files; for final figures
see Note 1)
* Copies of
presentation material
maintained for
personal reference
containing no
substantive notes
* Internal center
memoranda of
understanding or
agreement
* Products of
collaborative tools
relating to
administrative matters
* Routine
correspondence, emessages, agendas,
minutes
* Small purchase
justifications and
related documents not
maintained in official
procurement files
* Trip reports
08/114.0

09-03-2025

PROGRAM AND
Records which, if of an individual
PROJECT
program/project, would be described
RECORDS: OFFICE by item 08/101.
OF RECORD

Permanent. Cutoff
records at close of last
applicable
program/project or at

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 287

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Held at office of record.

any time in 3-year
blocks. Transfer to
National Archives 7
years after cutoff.
Special media records
will be transferred in
accordance with 36
CFR § 1235.44-50
(Electronic Records),
36 CFR § 1237.28
(Digital Records), 36
CFR § 1235.42
(Audiovisual,
Cartographic and
Architectural
Records), and/or
current transfer
instructions specific to
individual formats.
Note: NASA has
agreed to transfer
permanent
audio/visual records 5
years after cutoff.
[DA: N1-255-10-4]

Program/project records that clearly
apply to (or cover) more than one
program or project. Such records
might include, but are not limited to,
technical standards/multiprogram/project common use
documentation, certain test stand
data, etc.

08/115.0

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

Records which, if of an individual
program/project, would be described
by item 08/101.

Public Notes

Content Types/Description Continued

Temporary.
Destroy/Delete when
no longer needed.
[DA: N1-255-10-4]

All other copies
Program/project records that clearly
apply to (or cover) more than one
program or project. Such records
might include, but are not limited to,
technical standards/multi09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 288

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

program/project common use
documentation, certain test stand
data, etc.
08/116.0

PROGRAM AND
Records which, if of an individual
PROJECT
program/project, would be described
RECORDS: OFFICE by items 08/103 or 08/107.
OF RECORD
Held at office of record.
Program/project records that clearly
apply to (or cover) more than one
program or project. Such records
might include, but are not limited to,
technical standards/multiprogram/project common use
documentation, certain test stand
data, etc.

08/117.0

PROGRAM AND
PROJECT
RECORDS: ALL
OTHER COPIES

Records which, if of an individual
program/project, would be described
by items 08/103 or 08/107.

Temporary.
Destroy/Delete
between 0 and 30
years after
termination of last
applicable
program/project.
[DA: N1-255-10-4]

Temporary.
Destroy/Delete when
no longer needed.
[DA: N1-255-10-4]

Held at office of record.
Program/project records that clearly
apply to (or cover) more than one
program or project. Such records
might include, but are not limited to,
technical standards/multiprogram/project common use
documentation, certain test stand
data, etc.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 289

NRRS 1441.1 NASA Records Retention Schedules
Schedule 9: Financial Management and Inspector General Records  
These schedules cover records pertaining to budget execution, accounting, NASA exchange, and inspector general.  They include retention schedules from the National Archives
General Records Schedules as well as NASA-specific retention authorities.  All schedules with a temporary retention are considered media neutral, meaning they apply to both
physical and electronic records.  Consult NASA Records Management staff when dealing with records designated as permanent or for clarification in interpretation or application
of these retention schedules.
Item

Name

Description

Retention

Public Notes

09/001.0.A

FINANCIAL
TRANSACTION
RECORDS

A. Many records included in this item
are maintained by accountable officers
to account for the availability and
status of public funds, and are retained
to enable GAO, Office of Inspector
General, or other authority audit.

Temporary. Destroy 6
years after final
payment or
cancellation.
[GRS 1.1-010] DAAGRS-2013-0003-0001
(N 2-1)

Note: Accounts and
supporting documents
pertaining to American
Indians are not
authorized for disposal
by this schedule. Such
records should be
reviewed and
scheduled
appropriately by the
agency since they may
be needed in litigation
involving the
Government’s role as
trustee of property
held by the
Government and
managed for the
benefit of Indians

Financial transaction records include
those created in the course of
collecting debts and accounting for all
finance activity, per the following
definitions.
Collecting debts includes the collection
of income from all sources (excluding
taxation). Collections records
document collection of monies from
all sources excluding administrative
claims, taxation (not covered under
the GRS), and Congressional
appropriation, such as:
• records documenting administration,
receipt, and deposit of user fees for
entry into and/or use of public
facilities; for recovering costs of
providing government services; and
receipt of donations, bequests, and
other collections from the public,
including:
o cash register transaction records
o credit card and charge cards receipts
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 290

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

o records documenting deposits
o records documenting allocation of
fees to funds/accounts
o deposit lists and logs
o customer orders
o revolving fund records
• fee and fine collection records
• garnishments
• sale of excess and surplus personal
property
• fee or rate schedules and supporting
documentation
• out-leases of Federal property
• debt collection files and cash
receipts
• writeoffs
• copies of checks
• payment billing coupons
• letters from lenders
• payment records
• money orders
• journal vouchers
• collection schedules
Accounting is the recording, classifying
and summarizing of financial
transactions and events related to
assets, liabilities, revenue from all
sources, and expenses to all payees to
support financial reporting, enable
audit, and accumulate and generate
management information to assist in
establishing an agency’s resource
allocation priorities. Accounting
records include those such as:
• accountable officers’ records
concerned with the accounting for,
availability, and status of public funds

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 291

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

and maintained for Government
Accountability Office (GAO) or other
authority site audit, but excluding
payroll records, and accounts
pertaining to American Indians.
Includes:
o statements of transactions
o statements of accountability
o collection schedules and vouchers
o disbursement schedules and
vouchers
• vouchers
• certificates of closed accounts
• certificates of periodic settlements
• general funds files
• general accounting ledgers
• appropriation, apportionment, and
allotment files
• posting and control files
• bills of lading
• transportation and travel requests,
authorizations, and vouchers
• commercial freight vouchers
• unused ticket redemption forms
09/001.0.B

FINANCIAL
TRANSACTION
RECORDS

B. All other copies of records covered
by Schedule 09/001.0.A above.

Temporary. Destroy
when business use
ceases.
[GRS 1.1-011] DAAGRS-2013-0003-0002

09/002.0.A

AGENCY BUDGET
REQUEST FILES

A. Original record set maintained at
NASA Headquarters by Code B (This
set starts October 1, 1958 and
continues to Present)

Permanent. Transfer
to the National
Archives when 35
years old.
[DA: N1-255-94-2]

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 292

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Records in this file series consists of
budget material requested via OMB
Circular A-11, including material
required by the President's Call for the
budget. Records include, but are not
limited to, letters, forms, exhibits
(submitted electronically), and any
other related finding aids or
documentation associated with this
submission, e.a., OMB, Presidents
Budget, Justification Support Congressional Budget Support, etc.
09/002.0.B

AGENCY BUDGET
REQUEST FILES

B. Center working
materials/background files and
documentation developed by other
organizational units and as submitted
to the Comptroller’s Office.

Temporary. Destroy
when 30 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Records in this file series consists of
budget material requested via OMB
Circular A-11, including material
required by the President's Call for the
budget. Records include, but are not
limited to, letters, forms, exhibits
(submitted electronically), and any
other related finding aids or
documentation associated with this
submission, e.a., OMB, Presidents
Budget, Justification Support Congressional Budget Support, etc.
09/002.0.C

AGENCY BUDGET
REQUEST FILES

C. All other offices/copies.
Records in this file series consists of
budget material requested via OMB
Circular A-11, including material
required by the President's Call for the
budget. Records include, but are not

09-03-2025

Temporary. Destroy
when superseded, no
longer needed, or
when 5 years old,
whichever is sooner.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 293

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

limited to, letters, forms, exhibits
(submitted electronically), and any
other related finding aids or
documentation associated with this
submission, e.a., OMB, Presidents
Budget, Justification Support Congressional Budget Support, etc.
09/004.0.A

09/004.0.B

09/004.0.C

09-03-2025

R&D
PROGRAM/PROJE
CT STATUS
REPORTS (PSR)
COST/SCHEDULES

A. CENTERS (Level 2 Manager)

R&D
PROGRAM/PROJE
CT STATUS
REPORTS (PSR)
COST/SCHEDULES

B. SECRETARIAT OFFICE (NASA
Headquarters; Comptroller’s Office)

R&D
PROGRAM/PROJE
CT STATUS
REPORTS (PSR)
COST/SCHEDULES

C. ALL OTHER OFFICES/COPIES

Documents relating to cost projections
for research and development
projects, including information about
program objectives in terms of
projects, tasks, status, and time
phasing for development, and funds
required. These files include schedules
and directly related forecast and actual
costs.

Documents relating to cost projections
for research and development
projects, including information about
program objectives in terms of
projects, tasks, status, and time
phasing for development, and funds
required. These files include schedules
and directly related forecast and actual
costs.

Documents relating to cost projections
for research and development
projects, including information about
program objectives in terms of
projects, tasks, status, and time

Temporary. Destroy
10 years after
completion of project.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
24-3)

Permanent. Transfer
to the National
Archives when 30
years old.
[DA: N1-255-94-2]

Temporary. Destroy
when no longer
needed for reference
or when 5 years old
whichever is later.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 294

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

phasing for development, and funds
required. These files include schedules
and directly related forecast and actual
costs.
09/006.0.A

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

A. GENERAL
Records in this series consists of
register receipts, bank deposit slips,
register tapes, cancelled checks, bank
statements, ledgers, etc.

Temporary. Retain
on-site at respective
Installation. Destroy
when 5 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

09/006.0.B

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

B. CORRESPONDENCE FILES - GENERAL
Files include advisory notices such as
merchandise and sundry notices,
records documenting overall
administration of the exchange,
general correspondence, customer
complaints, security records and
reports pertaining to the exchange.

Temporary. Retain
on-site. Destroy when
4 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

09/006.0.C.01

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

C.1. STOCK FILES / GOODS RECEIVED

Temporary. Destroy
when 2 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

C.2. STOCK FILES / GOODS RECEIVED

09/006.0.C.02

09-03-2025

GOODS: Records relating to the
receipt of merchandise, including
copies of reports of goods received,
shipping documents, tracer inquiries,
merchandise follow-up
requests, and other documents related
to shipments/follow-up of
merchandise.

STOCK: Records used by management
for the control and procurement of
merchandise at warehouse and on the
sales floor, including unit merchandise

Temporary. Destroy
when 2 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 295

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy 5
years after employee
or participant
separation from the
exchange affiliate.
[DAA-0255-20140001]

PASR

SORN - NASA 10XROI

records, stock record cards,
replenishment cards, recorder records,
and vendor records.
09/006.0.D.01

09-03-2025

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

D.1. EXCHANGE RECORDS ON
INDIVIDUALS
Records contained in this system are
associated with individuals consisting
of present and former employees of,
and applicants for employment with,
NASA Exchanges, Recreational
Associations, Child Care and
Educational Development Centers, and
Employees’ Clubs at NASA Centers;
and members of or participants,
including children and their parents, in
NASA Exchange activities, child care
centers, clubs and/or recreational
associations. For present and past
employees of the child care and
educational development center
programs, records relate to
qualifications and personnel actions
and determinations during their
employment by the NASA Exchange.
For current or former participants in
Exchange-sponsored activities, child
care centers, clubs and/or recreational
associations, records include
identification and other information
facilitating enrollment in and
administration of the activity and the
proper care of the children. Records
include personally identifiable
information including health
information for children, financial
payment and credit records on
participants with active accounts.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 296

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

09/006.0.D.02

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

D.2. EXCHANGE RECORDS ON
INDIVIDUALS

09/006.0.D.03

09/006.0.D.04

09/006.0.D.05

09-03-2025

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
90 days after
employment position
Applications and associated material
is filled.
from individuals not selected for
[DAA-0255-2014employment by NASA Exchanges, or by 0001]
facilities or entities under Exchange
purview.

PASR

SORN - NASA 10XROI

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

D.3. EXCHANGE RECORDS ON
INDIVIDUALS

Temporary. Destroy 6
months after election
or initiation of new
committee
membership or when
3 years old, whichever
occurs first.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

PASR

SORN - NASA 10XROI

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

D.4. EXCHANGE RECORDS ON
INDIVIDUALS

Temporary. Maintain
until completion of
awarded scholarship
and then destroy.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

PASR

SORN - NASA 10XROI

NASA EXCHANGE
- PERSONNEL,
PAYROLL, AND
FINANCIAL
RECORDS

D.5. EXCHANGE RECORDS ON
INDIVIDUALS

Handle as permanent
pending retention
approval.

PASR

SORN - NASA 10XROI

General meeting minutes of activities
associated with the Employees
Exchange.

Records of successful applicants for
Exchange Scholarships, including data
on the individuals, their education,
financial background, and other
related information.

Records of unsuccessful applicants for
Exchange Scholarships, including data
on the individuals, their education,
financial background, and other
related information.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 297

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

09/007.0.A

REIMBURSABLE
AGREEMENTS –
FINANCIAL

A. GUIDELINES APPLICABLE TO
REIMBURSABLE AGREEMENTS
Reports, correspondence, working files
and other documentation required on
file to support reimbursable activities.

Temporary. Retain
on-site until reference
value ceases; then
destroy.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

09/007.0.B

REIMBURSABLE
AGREEMENTS –
FINANCIAL

B. BENEFITOR FILES
Includes original authorities for
reimbursable funding for resident
agencies.

Temporary. Destroy 6
years and 3 months
after final payment.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

09/007.0.C

REIMBURSABLE
AGREEMENTS –
FINANCIAL

C. OCCUPANCY (SSC ONLY)
Includes staffing levels, space
allocation, utility costs, burden
analyses and all pertinent information
used in occupancy rate development
at SSC. Records include occupancy
rate development data; quarterly
detail reports; and, SSC Personnel
Strength Reports (including historical
data).

Temporary. These
records are unique to
SSC and will be
maintained in SSC
space for 10 years.
Destroy when 20
years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

09/007.0.E

REIMBURSABLE
AGREEMENTS –
FINANCIAL

E. ALL OTHER OFFICES/COPIES OF THE
ABOVE RECORDS OTHER THAN THE
OPR

Temporary. Destroy
when no longer
needed or when 3
years old, whichever is
sooner.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

09-03-2025

Public Notes

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Content Types/Description Continued

Page 298

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

09/008.0.A.01

BUDGET
EXECUTION
RECORDS

A.1. Apportionment and
reapportionment schedules proposing
quarterly obligations under each
authorized appropriation.

Temporary. Cutoff 3
years after fiscal year,
5 years for no year
appropriations.
Destroy when no
longer needed or
when 20 years old,
whichever is sooner.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
7-2)

HEADQUARTERS
(These are records sent to OMB and
Treasury which show the division of
funding by project/program.)

09/008.0.A.02

09-03-2025

BUDGET
EXECUTION
RECORDS

A.2. Records Center offices create and
receive in the course of implementing
and tracking an appropriation.
Includes:
• allotment advice, revisions, and
ceiling limitations
• apportionments and
reapportionments
• obligations under each authorized
appropriation
• rescissions and deferrals
• operating budgets
• outlay plans
• fund utilization records
• fund reviews
• workforce authorization and
distribution
• continuing resolution guidance
• calculations
• impact statements
• carryover requests
• related records

Public Notes

Content Types/Description Continued

Temporary. Destroy 6
years after the close
of the fiscal year.
[GRS 1.3-020] DAAGRS-2015-0006-0002

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 299

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

09/008.0.B.01

BUDGET
EXECUTION
RECORDS

B.1 Full Fiscal Year Budget reports.

09/008.0.B.02

BUDGET
EXECUTION
RECORDS

B.2. Budget reports – other than full
fiscal year

ACCOUNTING
RECORDS

B. Cost accounting for stores,
inventory, and materials.
Records providing accountability for
receipt and custody of materials and
showing accumulated cost data,
including the direct and indirect costs
of production, administration, and
performance of program functions of
the agency; such as:
• invoices or equivalent papers used
for inventory accounting purposes
• inventory accounting returns and
reports
• working files used in accumulating
inventory accounting data

09-03-2025

Content Types/Description Continued

Temporary. Destroy
when 5 years old.
Standard Form 133, Report on Budget [GRS 1.3-030] DAAExecution and Budgetary Resources, or GRS-2015-0006-0003
equivalent. Periodic status reports on
agency’s proposed rate of
expenditure, appropriations,
obligations, apportionments and
outlays.

Standard Form 133, Report on Budget
Execution and Budgetary Resources, or
equivalent. Periodic status reports on
agency’s proposed rate of
expenditure, appropriations,
obligations, apportionments and
outlays.
09/009.0.B

Public Notes

Temporary. Destroy
when 3 years old.
[GRS 1.3-031] DAAGRS-2015-0006-0004

Temporary. Destroy
when 3 years old.
[GRS 1.1-040] DAAGRS-2013-0003-0012
(N 5-5)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 300

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• plant account cards and ledgers,
other than those pertaining to
structures
• cost accounting reports and data
• depreciation lists/costs
• contractor cost reports re
contractor-held-government-owned
materials and parts
• receiving, inspection, and acceptance
documentation
09/009.0.D.01

ACCOUNTING
RECORDS

D.1. COST REDUCTION
Reports, correspondence, working
papers, and other supporting
documentation required to be on file.
Headquarters.

09/009.0.D.02

ACCOUNTING
RECORDS

D.2. COST REDUCTION
Reports, correspondence, working
papers, and other supporting
documentation required to be on file.
Centers

09/010.0

09-03-2025

SIGNATURE
AUTHORITY FILES

Records consist of signature
authorities for miscellaneous
administrative records which include,
but are not limited to, Diner's Club
authorizations; reports of mail;

Temporary. Cutoff 4
years after close of
fiscal year in which
records were created.
Destroy 6 years after
subject fiscal year.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
1-18)

Temporary. Cutoff 3
years after close of
fiscal year in which
records were created.
Destroy 5 years after
subject fiscal year.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Temporary. Destroy
upon separation,
transfer, or
termination of
authorized employee

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 301

NRRS 1441.1 NASA Records Retention Schedules
Item

09/011.0.B.01.A

Name

Description

Retention

authority for specified employees to
certify funds, etc.

or when 5 years old,
whichever is sooner.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

GENERAL LEDGER B.1. TRIAL BALANCE LEDGERS
– ACCOUNTING
Monthly consolidated financial reports
supported by analyses reports at the
appropriation, fund, or other level,
covering all NASA assets, liabilities,
funds, equity, revenues, and costs.
The consolidated Agency-wide report
is based on and includes the trial
balance and related reports submitted
by each NASA Center.

Public Notes

Content Types/Description Continued

Temporary. Destroy
when 10 years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
3-6)

SORN - NASA 10CFMR

Temporary. Cutoff
after fiscal year
involved. Destroy 10
years after subject
fiscal year.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

SORN - NASA 10CFMR

Temporary. Destroy
as soon as active

SORN - NASA 10CFMR

ORIGINAL RECORDS
(a) Annual September Report.
09/011.0.B.01.B

GENERAL LEDGER B.2. TRIAL BALANCE LEDGERS
– ACCOUNTING
Monthly consolidated financial reports
supported by analyses reports at the
appropriation, fund, or other level,
covering all NASA assets, liabilities,
funds, equity, revenues, and costs.
The consolidated Agency-wide report
is based on and includes the trial
balance and related reports submitted
by each NASA Center.
ORIGINAL RECORDS
(b) Monthly reports (other than
September).

09/011.0.B.02

09-03-2025

GENERAL LEDGER B.2. TRIAL BALANCE LEDGERS
– ACCOUNTING

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 302

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Monthly consolidated financial reports
supported by analyses reports at the
appropriation, fund, or other level,
covering all NASA assets, liabilities,
funds, equity, revenues, and costs.
The consolidated Agency-wide report
is based on and includes the trial
balance and related reports submitted
by each NASA Center.

reference value ceases
or when 3 years old
whichever is sooner.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

All other offices/copies of the above
reports (including copies maintained at
NASA Centers).
09/012.5

PROPERTY, PLANT
AND EQUIPMENT
(PP&E) AND
OTHER ASSET
ACCOUNTING
Includes Capital
Asset Financial
Records

Records necessary for documenting
the existence, acquisition, ownership,
cost, valuation, depreciation, and
classification of fixed assets such as
real property, capitalized personal
property, internal use software,
equipment, and other assets and
liabilities reported on an agency’s
annual financial statements (agency
net worth or financial position), and
non-capitalized but monitored PP&E.

Temporary. Destroy
10 years after asset is
disposed of and/or
removed from
agency’s financial
statement.
(10 years permitted by
GRS flexibility)
[GRS 1.1-030] DAA0255-2012-0003

appraisals; asset retirement, excess and
disposal records; correspondence and work
papers; costing and pricing data; invoices;
plant account cards and ledgers pertaining
to structures; purchase orders and
contracts; titles; transactional schedules;
transfer, acceptance and inspection records

May include copies of original records
covered under other schedule items,
such as General Accounting Ledgers
and Expenditure Accounting Posting
and Control Files (09/001.0.A – GRS
1.1-010), Freight Files (04/023.0 – GRS
1.1-010), and records documenting
acquisition of real property
(08/047.0.A – GRS 5.4-010).
Exclusion: Records concerning a
historically significant structure or
other stewardship assets (for instance,
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 303

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

the structure appears on the National
Register of Historic Places), and not
authorized for disposal. Agencies must
submit a records schedule to NARA to
cover these records or apply an
existing schedule.
09/014.0.A.01.A

FINANCIAL
STATUS REPORTS

A.1. MONTHLY CONSOLIDATED AGENCYWIDE
This is a monthly consolidated agency
wide financial report of commitments,
obligations, costs, disbursements, and
resource authorizations, consisting of
11 volumes, organized generally by
program activity. The following list of
reports are considered a part of this
series, but is not all inclusive:

Temporary. Cutoff
after the close of the
fiscal year to which
the records pertain.
Destroy when 10
years old.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
3-4)

Highlight Report; Balance of Payments
Report; Medical Report; Expert and
Consultant Report; SEDSA--Est.
Distribution of Selected accounts.
HEADQUARTERS - OFFICIAL RECORD
(a) Monthly issues of Volume 1,
Summary of Data for Administrative
Operations, Research and
Development, and Construction of
Facilities Funding; and Volume 6,
Project and Program Year Summary by
Program Office and by Center.
09/014.0.A.01.B

09-03-2025

FINANCIAL
STATUS REPORTS

A.1. MONTHLY CONSOLIDATED AGENCYWIDE
This is a monthly consolidated agency
wide financial report of commitments,
obligations, costs, disbursements, and
resource authorizations, consisting of

Temporary. Cutoff
after the close of the
fiscal year to which
the records pertain.
Destroy 5 years after
subject fiscal year.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 304

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

11 volumes, organized generally by
program activity. The following list of
reports are considered a part of this
series, but is not all inclusive:

[DA: N1-255-94-2]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

Highlight Report; Balance of Payments
Report; Medical Report; Expert and
Consultant Report; SEDSA--Est.
Distribution of Selected accounts.
HEADQUARTERS - OFFICIAL RECORD
(b) Monthly issues of all other
volumes of the report printed.
09/014.0.A.02

FINANCIAL
STATUS REPORTS

A.2. MONTHLY CONSOLIDATED AGENCYWIDE
This is a monthly consolidated agency
wide financial report of commitments,
obligations, costs, disbursements, and
resource authorizations, consisting of
11 volumes, organized generally by
program activity. The following list of
reports are considered a part of this
series, but is not all inclusive:

Temporary. Destroy
when active reference
value ceases or when
3 years old, whichever
is sooner.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Highlight Report; Balance of Payments
Report; Medical Report; Expert and
Consultant Report; SEDSA--Est.
Distribution of Selected accounts.
All other copies of the reports in
Program Offices, NASA Centers, or
other offices.
09/014.0.B.01.A

09-03-2025

FINANCIAL
STATUS REPORTS

B.1 CONTRACTS AND GRANTS
REPORTS - STATUS
SEE ALSO NRRS 07/019.0

Temporary. Cutoff 1
year after close of
fiscal year to which
records pertain.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 305

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Records in this category consist of a
consolidated agencywide report of
financial and statistical data covering
NASA contracts, grants, and intraGovernmental purchase requests.

Destroy 10 years after
subject fiscal year.
[DA: N1-255-94-2]
[DA: N1-255-09-1] (N
3-5, N 7-9)

Public Notes

Content Types/Description Continued

HEADQUARTERS - OFFICIAL RECORD
(a) Annual September Issue:
(Following Formats)
E-3; E-5A; E-7; E-8; E-9; E-10; E-11; E12;
E-16; E-17; E-26; E-27; E-28; E-29; E-31;
E-34;
E-34A; E-35; E-36-1; E-36-3; E-36-4;
AND E-38.
09/014.0.B.01.B

FINANCIAL
STATUS REPORTS

B.1. CONTRACTS AND GRANTS
REPORTS - STATUS
SEE ALSO NRRS 07/019.0
Records in this category consist of a
consolidated agencywide report of
financial and statistical data covering
NASA contracts, grants, and intraGovernmental purchase requests.

Temporary. Destroy
monthly issues after
90 days; other issues
after the current
report is produced.
[DA: N1-255-94-2]
[DA: N1-255-09-1]

HEADQUARTERS - OFFICIAL RECORD
(b) Issues of formats listed in (a)
above, other than
September.
09/014.0.B.02

09-03-2025

FINANCIAL
STATUS REPORTS

B.2. CONTRACTS AND GRANTS
REPORTS - STATUS
SEE ALSO NRRS 07/019.0
Records in this category consist of a
consolidated agencywide report of
financial and statistical data covering

Temporary. Destroy
when active reference
value ceases or when
3 years old, whichever
is sooner
[DA: N1-255-94-2]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 306

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

NASA contracts, grants, and intraGovernmental purchase requests.
All other copies of the reports in
Program Offices, NASA Centers, or
other offices.
09/014.1

RECORDS
SUPPORTING
COMPILATION OF
AGENCY
FINANCIAL
STATEMENTS
AND RELATED
AUDIT, AND ALL
RECORDS OF ALL
OTHER REPORTS

09/014.2.A

BUDGET
A. Records documenting
ADMINISTRATION administration of budget office
RECORDS
responsibilities. Includes:
• correspondence relating to routine
administration, internal procedures,
and other day-to-day matters
• records monitoring expenditures
under approved budget allocations
• records of financial controls
maintenance
• spreadsheets and databases
tracking income, expenditures, and
trends
• work planning documentation
• cost structure and accounting code
lists
• feeder and statistical reports

09-03-2025

Includes records such as:
• schedules and reconciliations
prepared to support financial
statements
• documentation of decisions re
accounting treatments and issue
resolutions
• audit reports, management letters,
notifications of findings, and
recommendations
• documentation of legal and
management representations and
negotiations
• correspondence and work papers

Temporary. Destroy 2
years after completion
of audit or closure of
financial
statement/accounting
treatment/issue.
[GRS 1.1-020] DAAGRS-2013-0003-0011

Temporary. Destroy
when 3 years old.
[GRS 1.3-050] DAAGRS-2015-0006-0007

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 307

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• related correspondence
09/014.2.B

BUDGET
ADMINISTRATIVE
RECORDS

B. BUDGET PREPARATION
BACKGROUND RECORDS
Preliminary budget estimates,
justifications, cost statements,
narrative statements, rough data, and
similar materials from internal agency
components (individual offices,
divisions, programs, etc.) for use in
preparing annual, agency-wide budget
requests.

09/016.0.A

TAX FILES

A. WAGE AND TAX STATEMENTS
Agency copies of IRS form W-2 (Wage
and Tax Statement, IRS form W-3
(Transmittal of Wage and Tax
Statements), IRS forms in the 1099
series, and state equivalents.

Temporary. Destroy 2
years after close of
the fiscal year to
which the records
relate.
[GRS 1.3-040] DAAGRS-2015-0006-0005

Temporary. Destroy
when 4 years old.
[GRS 2.4-050] DAAGRS-2016-0015-0005
(N 4-14)

09/016.0.B

TAX FILES

B. Tax withholding and adjustment
documents.

09/017.0.A.02

PAYROLL
RECORDS

A.2. Agency payroll record for each pay Temporary. Destroy
period.
when 56 years old.
[GRS 2.4-040] DAAAggregate records documenting
GRS-2016-0015-0004
payroll disbursed in each pay period:
base pay, additions to and deductions

09-03-2025

Temporary. Destroy 4
years after form is
superseded or
Employee withholding allowance
obsolete or upon
certificates such as Internal Revenue
separation of
Service (IRS) W-4 series forms and
employee.
state equivalents, and records of fringe [GRS 2.4-020] DAAbenefits and expense reimbursements GRS-2016-0015-0002
provided to employees.
(N 4-12)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10CFMR

SORN - NASA 10CFMR

Page 308

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

from pay, and leave balances of all
civilian employees within an agency or
employing entity.
09/017.0.C

PAYROLL
RECORDS

C. Payroll Program Administrative
Records
Administrative correspondence
between agency and payroll processor,
and system reports used for agency
workload or personnel management
purposes.

09/017.0.D

09-03-2025

PAYROLL
RECORDS

D. Records used to calculate payroll,
arrange paycheck deposit, and change
previously issued paychecks.
Includes:
• additions to paychecks
o child care subsidies
o Internal Revenue Service form W-9
(Request for Taxpayer Identification
Number)
o other additions
• deductions from paychecks
o insurance
o retirement accounts (e.g. Thrift
Savings Plan, my Retirement Account,
etc.)
o flexible spending accounts, such as
medical savings and dependent care
assistance
o union dues
o Combined Federal Campaign
o garnishments (IRS form 668A—
Notice of Levy—and similar records)
o Treasury bond purchases
o other deductions
• authorizations for deposits into bank
accounts

Temporary. Destroy
when 2 years old.
[GRS 2.4-060] DAAGRS-2016-0015-0006

Temporary. Destroy 3
years after paying
agency or payroll
processor validates
data.
[GRS 2.4-010] DAAGRS-2019-0004-0001
(N 4-7)

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 309

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• changes or corrections to previous
transactions either at paying agency or
payroll processor
• Fair Labor Standards Act exemption
worksheets
09/017.0.G

PAYROLL
RECORDS

G. ADMINISTRATIVE REPORT RECORDS
Reports, statistics, with supporting and
related records pertaining to payroll
operations and pay administration.

Temporary. Destroy
when 3 years old.
[GRS 2.4-061] DAAGRS-2023-0004-0001

Payroll system reports providing fiscal
information on agency payroll.
09/018.0

ACCOUNTING
ADMINISTRATIVE
FILES

Financial management and reporting
administrative records
Records related to managing financial
activities and reporting.
Records include:
• correspondence
• subject files
• feeder reports
• workload management and
assignment records

09/020.1.A

CREDIT AND
TRAVEL CARDS

Government purchase card and travel
credit card application and approval
records.
Applications by employees for
Government credit cards issued in
card-holder’s name, whether for
official travel expenses or for
purchasing goods and services. May
include:
• application for credit card
• cardholder agreement
• acknowledgement of responsibilities
and penalties for misuse

09-03-2025

Temporary. Destroy
when 3 years old.
[GRS 1.1-001] DAAGRS-2016-0013-0001
(N 2-6)

Temporary. Destroy
upon card holder
separation or when
card is returned to
office and destroyed,
as appropriate.
[GRS 1.1-090] DAAGRS-2018-0003-0001

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 310

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

• approving official agreement
• certificate of appointment (warrant)
• card training certificate
09/020.1.B

CREDIT AND
TRAVEL CARDS

Records of Credit Card Abuse

Temporary. Destroy 3
years after final
Records about irregularities and
action.
improper use or misuse of government [GRS 5.6-050] DAAcharge or purchase cards. Includes
GRS-2023-0007-0001
semi-annual reports on government
charge card violations.

09/021.0.A

PASSPORTS
A. APPLICATION FILES
ISSUANCE/CONTR
OL FILES
Records related to administering the
application or renewal of official
passports and visas.

Temporary. Destroy 3
years after
submission.
[GRS 2.2-090] DAAGRS-2023-0002-0002

Note: Official passports should be
returned to the Department of State
upon expiration or upon the
separation of the employee.
09/021.0.B

PASSPORTS
B. ANNUAL REPORTS CONCERNING
ISSUANCE/CONTR OFFICIAL
OL FILES
PASSPORTS
Reports to the Department of State
concerning the number of official
passports issued and related matters.

Temporary. Destroy
when 3 years old.
[GRS 2.2-010] DAAGRS-2017-0007-0001

Note: Official passports
should be returned to
the Department of
State upon expiration
or upon the separation
of the employee.

09/021.0.C

PASSPORTS
C. PASSPORT REGISTERS
ISSUANCE/CONTR Registers and lists of agency personnel
OL FILES
who have official passports.

Temporary. Destroy
when superseded or
obsolete.
[GRS 2.2-091] DAAGRS-2017-0007-0014

Note: Official
passports should be
returned to the
Department of State
upon expiration or
upon the separation of
the employee.

09/023.0.A

INSPECTOR
GENERAL

Temporary. Destroy
when 5 years old.

Note: A file is not
closed until all judicial

09-03-2025

A. GENERAL INVESTIGATIVE FILES

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

SORN - NASA 10IGDA

Page 311

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

INVESTIGATIONS
CASE FILES

Files containing general information or
allegations which are of an
investigative nature but do not relate
to a specific investigation. Examples
include “Zero” files, investigative
outreach records, and other
administrative matters surrounding
the investigations program.

[DA: N1-255-00-3]
[DA: N1-255-09-1]

and administrative
avenues and
considerations have
been finally exhausted.

Content Types/Description Continued

Case files developed, regardless of
format, during investigations of known
or alleged fraud and abuse and
irregularities and violations of laws and
regulations, mismanagement, gross
waste of funds, abuse of authority, or
a substantial and specific danger to the
public health and safety.
Also included are investigative files
relating to a variety of administrative
matters such as potential or actual tort
claims for and against the Government
and management and program
studies.
Cases relate to agency personnel and
programs and operations administered
or financed by the Agency, including
contractors and others having a
relationship with the Agency. This
includes investigative files relating to
employee and hotline complaints, and
other miscellaneous complaint files.
Files consist of investigative reports
and related documents, such as
correspondence, notes, attachments,
and working papers.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 312

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

09/023.0.B

INSPECTOR
GENERAL
INVESTIGATIONS
CASE FILES

B. INTERNAL OIG INVESTIGATIONS
Case files developed during internal
investigations of OIG employees.

Temporary. Destroy
10 years after case is
closed or after the
employee’s
Case files developed, regardless of
separation, whichever
format, during investigations of known is longer.
or alleged fraud and abuse and
[DA: N1-255-00-3]
irregularities and violations of laws and [DA: N1-255-09-1]
regulations, mismanagement, gross
waste of funds, abuse of authority, or
a substantial and specific danger to the
public health and safety.

Public Notes

Content Types/Description Continued

Note: A file is not
closed until all judicial
and administrative
avenues and
considerations have
been finally exhausted.

SORN - NASA 10IGDA

Note: A file is not
closed until all judicial
and administrative
avenues and
considerations have
been finally exhausted.

SORN - NASA 10IGDA

Also included are investigative files
relating to a variety of administrative
matters such as potential or actual tort
claims for and against the Government
and management and program
studies.
Cases relate to agency personnel and
programs and operations administered
or financed by the Agency, including
contractors and others having a
relationship with the Agency. This
includes investigative files relating to
employee and hotline complaints, and
other miscellaneous complaint files.
Files consist of investigative reports
and related documents, such as
correspondence, notes, attachments,
and working papers.
09/023.0.C

09-03-2025

INSPECTOR
GENERAL
INVESTIGATIONS
CASE FILES

C. INVESTIGATIVE CASE FILES
All other investigative case files except
those that are unusually significant for
documenting major violations of
criminal law or ethical standards by
Agency officials or others.

Temporary. Destroy
10 years after file is
closed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 313

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Permanent. Transfer
to the National
Archives 10 years
after file is closed.
[DA: N1-255-00-3]

Note: A file is not
closed until all judicial
and administrative
avenues and
considerations have
been finally exhausted.

SORN - NASA 10IGDA

Case files developed, regardless of
format, during investigations of known
or alleged fraud and abuse and
irregularities and violations of laws and
regulations, mismanagement, gross
waste of funds, abuse of authority, or
a substantial and specific danger to the
public health and safety.
Also included are investigative files
relating to a variety of administrative
matters such as potential or actual tort
claims for and against the Government
and management and program
studies.
Cases relate to agency personnel and
programs and operations administered
or financed by the Agency, including
contractors and others having a
relationship with the Agency. This
includes investigative files relating to
employee and hotline complaints, and
other miscellaneous complaint files.
Files consist of investigative reports
and related documents, such as
correspondence, notes, attachments,
and working papers.
09/023.0.D.01

09-03-2025

INSPECTOR
GENERAL
INVESTIGATIONS
CASE FILES

D.1. SIGNIFICANT CASE FILES
Cases that attract national media
attention, result in a Congressional
investigation, or result in substantive
change in Agency policy or procedures
are non-exclusive instances of
significant cases. Significant cases will
be selected by the NASA Office of

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 314

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Temporary. Destroy
10 years after file is
closed.

Note: A file is not
closed until all judicial
and administrative

SORN - NASA 10IGDA

Inspector General Assistant Inspector
General for Investigations.
Official case file – records created
during the investigation and used to
develop the final report.
Case files developed, regardless of
format, during investigations of known
or alleged fraud and abuse and
irregularities and violations of laws and
regulations, mismanagement, gross
waste of funds, abuse of authority, or
a substantial and specific danger to the
public health and safety.
Also included are investigative files
relating to a variety of administrative
matters such as potential or actual tort
claims for and against the Government
and management and program
studies.
Cases relate to agency personnel and
programs and operations administered
or financed by the Agency, including
contractors and others having a
relationship with the Agency. This
includes investigative files relating to
employee and hotline complaints, and
other miscellaneous complaint files.
Files consist of investigative reports
and related documents, such as
correspondence, notes, attachments,
and working papers.
09/023.0.D.02

09-03-2025

INSPECTOR
GENERAL

D.2. SIGNIFICANT CASE FILES
Cases that attract national media
attention, result in a Congressional

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 315

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

INVESTIGATIONS
CASE FILES

investigation, or result in substantive
change in Agency policy or procedures
are non-exclusive instances of
significant cases. Significant cases will
be selected by the NASA Office of
Inspector General Assistant Inspector
General for Investigations.

[DA: N1-255-00-3]
[DA: N1-255-09-1]

avenues and
considerations have
been finally exhausted.

Content Types/Description Continued

Background files, notes, duplicate
copies, and other materials collected
during the investigation but not
incorporated into the official case file
and not used to develop the final
report.
Case files developed, regardless of
format, during investigations of known
or alleged fraud and abuse and
irregularities and violations of laws and
regulations, mismanagement, gross
waste of funds, abuse of authority, or
a substantial and specific danger to the
public health and safety.
Also included are investigative files
relating to a variety of administrative
matters such as potential or actual tort
claims for and against the Government
and management and program
studies.
Cases relate to agency personnel and
programs and operations administered
or financed by the Agency, including
contractors and others having a
relationship with the Agency. This
includes investigative files relating to
employee and hotline complaints, and

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 316

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

other miscellaneous complaint files.
Files consist of investigative reports
and related documents, such as
correspondence, notes, attachments,
and working papers.
09/024.0.A

POLICY AND
A. RECORD COPY
PROCEDURE FILES One record copy of each if not
- HQ ONLY
included in the Agency's permanent
set of master directives files or the
record set of publications.
Records defining and documenting the
policies required for directing,
controlling, and carrying out OIG
operations. Also records on planning
and developing OIG policies and
procedures. Records can consist of
manual, handbooks, directives, and
working papers. Additional reference
is found in NPR 1200.1, Management
Control, Audit Liaison, and Audit
Follow-up.

09/024.0.B

09-03-2025

POLICY AND
B. WORKING PAPERS AND
PROCEDURE FILES BACKGROUND MATERIALS
- HQ ONLY
Records defining and documenting the
policies required for directing,
controlling, and carrying out OIG
operations. Also records on planning
and developing OIG policies and
procedures. Records can consist of
manual, handbooks, directives, and
working papers. Additional reference
is found in NPR 1200.1, Management
Control, Audit Liaison, and Audit
Follow-up.

Permanent. Close set
of directives or
publications when
superseded or
obsolete. Transfer to
the National Archives
in 5 year blocks when
10 years old.
[DA: N1-255-00-3]

Temporary. Destroy
when no longer
needed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 317

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

09/024.0.C

POLICY AND
C. ALL OTHER OFFICES/COPIES
PROCEDURE FILES
- HQ ONLY
Records defining and documenting the
policies required for directing,
controlling, and carrying out OIG
operations. Also records on planning
and developing OIG policies and
procedures. Records can consist of
manual, handbooks, directives, and
working papers. Additional reference
is found in NPR 1200.1, Management
Control, Audit Liaison, and Audit
Follow-up.

Temporary. Destroy
when no longer
needed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

09/024.5.A

INSPECTIONS
AND
ASSESSMENTS
FILES

A. OFFICE CONDUCTING REVIEW

Temporary. Close file
at end of fiscal year
after close of case.
Destroy 10 years after
close of case.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

INSPECTIONS
AND
ASSESSMENTS
FILES

B. ORGANIZATION BEING REVIEWED

INSPECTIONS
AND
ASSESSMENTS
FILES

C. ALL OTHER OFFICE COPIES

09/024.5.B

09/024.5.C

09-03-2025

Description

Retention

Case files of inspections and
assessments of Agency programs,
operations, procedures, and those
relating to contractors and grantees.
Files consist of reports,
correspondence, memoranda, and
documentation.

Case files of inspections and
assessments of Agency programs,
operations, procedures, and those
relating to contractors and grantees.
Files consist of reports,
correspondence, memoranda, and
documentation.

Case files of inspections and
assessments of Agency programs,
operations, procedures, and those
relating to contractors and grantees.

Public Notes

Content Types/Description Continued

Temporary. Close file
after closure of all
recommendations.
Destroy 3 years after
close of file.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Temporary. Close file
after closure of all
recommendations.
Destroy 3 years after
close of file.
[DA: N1-255-00-3]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 318

NRRS 1441.1 NASA Records Retention Schedules
Item

09/024.5.D.01

Name

INSPECTIONS
AND
ASSESSMENTS
FILES

Description

Retention

Files consist of reports,
correspondence, memoranda, and
documentation.

[DA: N1-255-09-1]

D.1. SIGNIFICANT CASE FILES
The case attracts national media
attention, results in a Congressional
investigation, or results in substantive
change in Agency policy or procedures.
Significant cases will be selected by the
NASA Office of Inspector General
based on the criteria listed in this item.

Permanent. Transfer
to the National
Archives 10 years
after file is closed.
[DA: N1-255-00-3]

Public Notes

Content Types/Description Continued

Official case file – records created
during evaluations and used to
develop the final report. Documents
are maintained in official case folders.
Case files of inspections and
assessments of Agency programs,
operations, procedures, and those
relating to contractors and grantees.
Files consist of reports,
correspondence, memoranda, and
documentation.
09/024.5.D.02

INSPECTIONS
AND
ASSESSMENTS
FILES

D.2. SIGNIFICANT CASE FILES
The case attracts national media
attention, results in a Congressional
investigation, or results in substantive
change in Agency policy or procedures.
Significant cases will be selected by the
NASA Office of Inspector General
based on the criteria listed in this item.

Temporary. Destroy
10 years after file is
closed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Background files, notes, duplicate
copies, and other materials collected
during evaluations but not
incorporated into the official case file
09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 319

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

and not used to develop the final
report.
Case files of inspections and
assessments of Agency programs,
operations, procedures, and those
relating to contractors and grantees.
Files consist of reports,
correspondence, memoranda, and
documentation.
09/025.0.A.01

AUDIT FILES

A.1. DEFENSE MATERIALS SYSTEM
(DMS) AUDITS Audit reports and
related papers pertaining to the DMS.
Office of Primary Responsibility.

09/025.0.A.02

AUDIT FILES

A.2. DEFENSE MATERIALS SYSTEM
(DMS) AUDITS Audit reports and
related papers pertaining to the DMS.

Temporary. Destroy
when 5 years old.
[DA: N1-255-00-3]
[DA: N1-255-09-1] (N
6-2, N 17-16)

Temporary. Destroy
when 3 years old.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

All other offices/copies.
09/025.0.B.01

AUDIT FILES

B.1. INTERNAL IG
Case files of internal audits of Agency
programs, operations, procedures,
external audits of contractors and
grantees. Files consist of audit
reports, correspondence, memoranda,
and supporting working papers.

Temporary. Close file
at end of fiscal year
after close of case.
Destroy 8 years after
close of case.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Office conducting review.
09/025.0.B.02

09-03-2025

AUDIT FILES

B.2. INTERNAL IG
Case files of internal audits of Agency
programs, operations, procedures,
external audits of contractors and

Temporary. Keep for
3 years. Destroy after
8 years or when no
longer needed.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 320

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

grantees. Files consist of audit
reports, correspondence, memoranda,
and supporting working papers.

[DA: N1-255-00-3]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

Organization being audited.
(Record cutoff date is date of audit
report.)
09/025.0.B.03

AUDIT FILES

B.3. INTERNAL IG
Case files of internal audits of Agency
programs, operations, procedures,
external audits of contractors and
grantees. Files consist of audit
reports, correspondence, memoranda,
and supporting working papers.

Temporary. Destroy 3
years after date of
audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

All other offices/copies.
09/026.0.A

SEMIANNUAL
REPORT TO
CONGRESS

A. RECORD COPY OF REPORT (HQ
ONLY)
Reports prepared by the statutory
OIG’s and submitted to the Congress,
and working papers. The reports
summarize the activities of the OIG for
the 6-month periods ending March 31
and September 30. For details on the
composition of these reports, see
Section 5, Public Law 95-452, as
amended by 5 U.S.C. Appendix.

09/026.0.B

SEMIANNUAL
REPORT TO
CONGRESS

B. WORKING AND BACKGROUND
PAPERS
Reports prepared by the statutory
OIG’s and submitted to the Congress,
and working papers. The reports
summarize the activities of the OIG for
the 6-month periods ending March 31
and September 30. For details on the

09-03-2025

Permanent. Close file
upon transmission to
Congress. Transfer to
the National Archives
in 5 year blocks when
5 years old.
[DA: N1-255-00-3]

Temporary. Destroy
when no longer
needed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 321

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

composition of these reports, see
Section 5, Public Law 95-452, as
amended by 5 U.S.C. Appendix.
09/026.0.C

09/028.0.A.01

SEMIANNUAL
REPORT TO
CONGRESS

C. ALL OTHER OFFICES/COPIES

GAO AUDITS

A.1. NASA
Case files on GAO audits of NASA
activities. Includes GAO audit reports,
correspondence, certificates of
clearance, notice of completion, and
all related papers. Additional
reference is found in NPR 1200.1,
Management Control,
Audit Liaison, and Audit Follow-up.

Reports prepared by the statutory
OIG’s and submitted to the Congress,
and working papers. The reports
summarize the activities of the OIG for
the 6-month periods ending March 31
and September 30. For details on the
composition of these reports, see
Section 5, Public Law 95-452, as
amended by 5 U.S.C. Appendix.

Temporary. Destroy
when no longer
needed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Temporary. Destroy 8
years after date of
audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1] (N
6-1)

Headquarters liaison office for GAO
audits.
09/028.0.A.02

09-03-2025

GAO AUDITS

A.2. NASA
Case files on GAO audits of NASA
activities. Includes GAO audit reports,
correspondence, certificates of
clearance, notice of completion, and
all related papers. Additional
reference is found in NPR 1200.1,
Management Control,
Audit Liaison, and Audit Follow-up.

Temporary. Keep for
3 years. Destroy after
8 years or when no
longer needed.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 322

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Organization audited or organization
controlling audited NASA Contracts.
(Record cutoff date is date of audit
report.)
09/028.0.B.01

GAO AUDITS

B.1. CONTRACTORS
Case files on GAO audits of NASA
contractors.
Cognizant procurement office.

09/028.0.B.02

GAO AUDITS

B.2. CONTRACTORS
Case files on GAO audits of NASA
contractors.

Temporary. Destroy
with related contract
file.
[DA: N1-255-00-3]
[DA: N1-255-09-1] (N
6-3)

Temporary. Destroy 3
years after audit.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

All other offices/copies.
09/029.0.A.01

AUDITS OF
CONTRACTORS

A.1. NASA
Case files on NASA audits of
contractors, including papers related
to NASA audits for other Government
agencies, such as DoD. Additional
reference is found in NPR 1200.1,
Management Control, Audit Liaison,
and Audit Follow-up.

Temporary. Destroy 8
years after date of
final audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1] (N
6-4)

Office performing the review.
Recordkeeping Copy.
09/029.0.A.02

09-03-2025

AUDITS OF
CONTRACTORS

A.2. NASA
Case files on NASA audits of
contractors, including papers related
to NASA audits for other Government
agencies, such as DoD. Additional
reference is found in NPR 1200.1,

Temporary. Destroy
with related contract
file.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 323

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Public Notes

Content Types/Description Continued

Management Control, Audit Liaison,
and Audit Follow-up.
Cognizant procurement office.
09/029.0.A.03

AUDITS OF
CONTRACTORS

A.3. NASA
Case files on NASA audits of
contractors, including papers related
to NASA audits for other Government
agencies, such as DoD. Additional
reference is found in NPR 1200.1,
Management Control, Audit Liaison,
and Audit Follow-up.

Temporary. Destroy 3
years after date of
final audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

Other NASA Audit offices.
09/029.0.A.04

AUDITS OF
CONTRACTORS

A.4. NASA
Case files on NASA audits of
contractors, including papers related
to NASA audits for other Government
agencies, such as DoD. Additional
reference is found in NPR 1200.1,
Management Control, Audit Liaison,
and Audit Follow-up.

Temporary. Destroy 1
year after date of final
audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

All other offices/copies.
09/029.0.B.01

AUDITS OF
CONTRACTORS

B.1. OTHER AUDITS OF NASA
CONTRACTORS
Includes Defense Contract Audit
Agency (DCAA) and HHS audit reports,
correspondence, and all related
papers.

Temporary. Destroy 3
years after date of
audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1] (N
6-5)

Cognizant regional audit office.
Recordkeeping Copy.
09/029.0.B.02

09-03-2025

AUDITS OF
CONTRACTORS

B.2. OTHER AUDITS OF NASA
CONTRACTORS

Temporary. Destroy
with related contract
file.

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 324

NRRS 1441.1 NASA Records Retention Schedules
Item

Name

Description

Retention

Includes Defense Contract Audit
Agency (DCAA) and HHS audit reports,
correspondence, and all related
papers.

[DA: N1-255-94-2]
[DA: N1-255-09-1]

Public Notes

Content Types/Description Continued

Cognizant procurement office.
09/029.0.B.03

AUDITS OF
CONTRACTORS

B.3. OTHER AUDITS OF NASA
CONTRACTORS
Includes Defense Contract Audit
Agency (DCAA) and HHS audit reports,
correspondence, and all related
papers.

Temporary. Destroy 1
year after date of
audit report.
[DA: N1-255-00-3]
[DA: N1-255-09-1]

All other offices/copies.

09-03-2025

Downloaded, Bookmarked, and Printed Versions are Uncontrolled

Page 325