Request for Designation as an Eligible Institution Under Section 312 of the HEA and Waivers of the Non-Federal Cost Share Reimbursement (1894-0001)

Forms and Documents

Document Name	Status
Application for designation of eligibility to apply for Institutional Service (Titles III, V, and VII) grants Form and Instruction	Modified
Application for designation of eligibility to apply for Institutional Service (Titles III, V, and VII) grants Form and Instruction	Modified
FY 2026 Eligibility Supporting Statement 11.21.25.docx Supporting Statement A	2025-12-09

IC Document Collections

IC ID	Document Title	Status
21814	Application for designation of eligibility to apply for Institutional Service (Titles III, V, and VII) grants Form and Instruction	Modified
195819	Application for designation of eligibility to apply for Institutional Service (Titles III, V, and VII) grants Form and Instruction	Modified

ICR Details

OMB Control No: 1840-0103	ICR Reference No: 202512-1840-002
Status: Received in OIRA	Previous ICR Reference No: 202209-1840-003
Agency/Subagency: ED/OPE	Agency Tracking No: ED-2025-SCC-1076
Title: Request for Designation as an Eligible Institution Under Section 312 of the HEA and Waivers of the Non-Federal Cost Share Reimbursement (1894-0001)
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/12/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved	01/31/2026
Responses	700	200
Time Burden (Hours)	4,900	1,400
Cost Burden (Dollars)	0	0

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Abstract: This collection of information is necessary in order for the Secretary of Education to designate an institution of higher education eligible to apply for funding under Section 312 of the Higher Education Act of 1965, as amended. An institution must apply to the Secretary to be designated as an eligible institution. This collection of information is gathered electronically by the Department for the purpose of determining an institution’s eligibility to participate in grant programs under Section 312 of the Higher Education Act of 1965 based on its enrollment of needy students and low average Core Expenses per full-time equivalent student. This collection also allows an institution to request a waiver of certain non-Federal cost-share requirements under the Federal Work-Study Program, Federal Supplemental Educational Opportunity Grant, and Student Support Services Program. The collection is paired with a computational exercise that results in the simultaneous publication of an Eligibility Matrix, a listing of postsecondary institutions potentially eligible to apply for grants in Institutional Service. Criteria derived from applicable legislation and regulations are applied to enrollment and financial data from Department sources to determine the eligibility of each institution for each program. Only those institutions that either do not meet the financial criteria or do not appear in the Eligibility Matrix need to go through the application process. The results of the application process are a determination of eligibility for grant application and waiver, and updated information on institutional eligibility which is added to the Eligibility Matrix.

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Authorizing Statute(s): US Code: 20 USC 301 Name of Law: Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 57753	12/12/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 57753	12/12/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Application for designation of eligibility to apply for Institutional Service (Titles III, V, and VII) grants	NA	2026 Eligibility Application Booklet
Application for designation of eligibility to apply for Institutional Service (Titles III, V, and VII) grants	NA	2026 Eligibility Application Booklet

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	700	200	0	500	0	0
Annual Time Burden (Hours)	4,900	1,400	0	3,500	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The number of respondents and corresponding burden hours have been increased to more accurately reflect the number of applications expected for this program. In order to reach this current 4,900 total burden estimate, we reviewed data from the Fiscal Year 2025 eligibility designation application. The estimated respondent hourly wage has been updated based on wage data from the Bureau of Labor Statistics. The mean hourly wage for Education Administrators, Postsecondary was $59.83 as reported in May 2024 by the U.S. Department of Labor, Bureau of Labor and Statistics, at the link provided. This is the most appropriate labor category for the likely respondents to the applications. The total annual burden hours at this rate represents $293,167.00.

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Annual Cost to Federal Government: $30,400

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/12/2025

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