Federal Supply Schedule
Pricing Disclosures and Sales Reporting; GSAR Sections Affected:
515.408, 538.273, 552.238-80, 552.238-81, 552.238-83,
552.238-120
Revision of a currently approved collection
No
Regular
12/17/2025
Requested
Previously Approved
36 Months From Approved
01/31/2026
30,684
46,950
935,663
1,452,326
84,629,234
117,802,198
The below represents the pricing
disclosures and sales reporting requirements currently codified in
the GSAR covered by this information collection. a. Solicitation
requirements. ● GSAR 515.408(b) prescribes the commercial sales
practices format that applicable FSS offerors are to complete when
submitting their offer. ● GSAR 515.408(c) prescribes the
instructions for completing the commercial sales practices format
prescribed in 515.408(b). FSS offerors are required to submit the
information required in GSAR 515.408(b) as part of their offer. b.
Clause requirements. ● Clause prescription. GSAR section 538.273
includes the prescription for the following GSAR clauses:
552.238-80; 552.238-81; 552.238-83; and 552.238-85. ● Clauses. The
GSAR clauses covered by this information collection apply to
contractors that hold a FSS contract that are subject to certain
pricing disclosures and sales reporting requirements (e.g.,
sometimes referred to as non-TDR contracts). These GSAR clauses
require contractors to submit information, as necessary, as part of
contract performance. The following is the information requested
per clause: ○ Basic version of GSAR clause 552.238-80, Industrial
Funding Fee and Sales Reporting. The basic version of this clause
requires contractors to report once a quarter contract sales as
well as to remit the Industrial Funding Fee (IFF) due to GSA. Sales
reporting includes reporting any instances where “zero” sales
occurred during the reporting period as well. ○ Basic version of
GSAR clause 552.238-81, Price Reductions. The basic version of this
clause requires a contractor to notify the FSS contracting officer
of all price reductions to the customer (or category of customers)
that was the basis of award. The contractor's report shall include
an explanation of the conditions under which the reductions were
made. The basic version of this clause also allows the contractor
to offer the FSS contracting officer a voluntary Governmentwide
price reduction at any time during the contract period. ○
552.238-83, Examination of Records by GSA. This clause requires
contractors (regardless if TDR requirements apply or not) to
maintain certain records and to ensure the Administrator of General
Services or any duly authorized representative have to and the
right to examine any books, documents, papers and records of the
contractor involving transactions related to this contract for
overbillings, billing errors, compliance with GSAR clauses
552.238-81 and 552.238-80. ○ 552.238-85, Contractor’s Billing
Responsibilities. The clause allows a contractor to authorize their
dealer(s) to bill ordering activities and accept payment on behalf
of the contractor (regardless if TDR requirements apply or not). In
this case, the contractor and dealer must enter into an agreement
that includes, but not limited to, the dealer agreeing to maintain
certain records on sales under the contractor’s FSS contract. This
record keeping requirement does not add any additional burden to
what is already captured by GSAR clause 552.238-80. ○ 552.238-120,
Economic Price Adjustment—Federal Supply Schedule Contracts. This
clause allows contractors (regardless if TDR requirements apply or
not) to request economic price adjustments during contract
performance. Contractors requesting price adjustment must submit
requests that fully conform to the requirements of the economic
price adjustment method and include sufficient information to
support the request.
The majority of changes are a
result of using current information and accounting for the
transition to TDR during Year 1 of the renewal of this information
collection. For Item 12, an updated estimated cost per hour (i.e.,
hourly rate) for GS-14, Step 5 employee was used. The previous
extension used OPM’s Salary Table from 2022, whereas this extension
is using OPM’s Salary Table Effective January 2025. For Items 12
and 14, an updated estimated cost per hour (i.e., hourly rate) for
GS-12, Step 5 employee was used. The previous extension used OPM’s
Salary Table from 2022, whereas this extension is using OPM’s
Salary Table Effective January 2025.
$4,341,231
No
No
No
No
No
No
No
Thomas O'Linn 202 445-0390
thomas.olinn@gsa.gov
No
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.
3090-0235 ICR Supporting Statement (FY25).docx
Federal Supply Schedules