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pdfVAWA Grant Program Reporting Instructions
The Violence Against Women Act of 2000 requires grantees to report on the effectiveness of
activities carried out with grant funds. To meet this Congressional reporting requirement and
the requirements of the Government Performance and Results Act, the Office on Violence
Against Women (OVW) requires all grantees to report data related to their OVW funded
activities. Grantees should answer questions based on the activities engaged in under this grant
during the current reporting period.
This document details the Semi-Annual Performance Report questions and instructions for the
VAWA grant programs. The performance report is due to OVW in JustGrants within 30 days of
the end of the current reporting period (for the period ending June 30, the deadline is July 30;
for the period ending December 30, the deadline is January 30). The performance report data
will first be entered by the grantee into an online, interactive performance reporting form in
the VAWA IMPACT Tool. Once the report has been completed online, the tool will generate a
PDF for the grantee to download and submit into JustGrants.
All grantees should read each section to determine which questions must be answered based
on the activities engaged in under the grant during the current reporting period. Optional
sections begin with a question that asks if VAWA Program funds were used to support the
respective activities during the current reporting period. If grant funds were not used for an
activity during the 6-month reporting period, the grantee should select “no.” If the response is
no, the rest of that section or subsection is skipped.
All information should reflect activities for the current reporting period only. The activities of
volunteers or interns may be reported if they are coordinated or supervised by VAWA Program
grant-funded staff or if VAWA Program funds substantially support their activities. If a grantee
has not been able to collect or report data as requested on the performance reporting form,
please discuss this in the last question within the Narrative section.
If you have any questions about the performance report, call, email or visit the website of the
VAWA Measuring Effectiveness Initiative (VAWA MEI).
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VAWA MEI phone: 1-800-922-8292
VAWA MEI email: vawamei@maine.edu
Website: vawamei.org
If you have questions about your grant, please contact your OVW program specialist at 1-202307-6026 (TTY: 202-307-2277).
If you have questions about your JustGrants account, please contact JustGrants.
• JustGrants OVW Support phone: 866-655-4482
• JustGrants OVW support email: OVW.JustGrantsSupport@usdoj.gov
• JustGrants Support website: https://justicegrants.usdoj.gov/user-support
Semi-Annual Performance Reporting Instructions
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General Information
This section is required. All grantees must complete this section.
1. Date of report
Enter the date this form is completed.
2. Current reporting period (6-month)
Select either "January to June" or "July to December" based on the reporting period for
which this report is being completed.
Current reporting period year (4-digit year)
Enter the year for the 6-month reporting period being covered.
A new reporting form must be filled out for each reporting period.
3. Grantee name
Enter the "Entity Legal Name" and "Doing Business As" name (if different) that can be found
at the top of your JustGrants Funded Award Page.
EXAMPLE:
University of Maine System dba Cutler Institute
4. Grant number
Enter the federal grant number assigned to your OVW program grant. This number can be
found at the top of your JustGrants Funded Award Page.
This number, also called your Award Number, can be found at the top of your JustGrants
Funded Award Page. Please enter the grant number exactly as it appears, including dashes.
Examples: 15JOVW-12-GG-12345-PROG or 2000-XX-ZZ-1234
If you have multiple active OVW program grants, please enter the grant number associated
with the Program grant you are reporting on in this form.
5. Type of performance report
Indicate if this is a regular performance report or the final performance report for the grant
award being reported on.
6. Point of contact
Provide the name, agency name, mailing address, telephone number, and e-mail address
for the contact person responsible for the day-to-day coordination of the grant. This person
should understand what the grant funds were used for and should be familiar with the
performance reporting information submitted.
7. Is this a faith-based organization?
Indicate whether the grantee is a faith-based organization.
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8. Is this a culturally-specific community-based organization?
Indicate whether the grantee is a culturally-specific community-based organization. A
culturally-specific community-based organization is one that:
• Has a focus on any underserved population, i.e., has as its primary mission to
address the needs of an underserved population or has developed a special
expertise regarding a particular underserved population;
• Is not merely providing services to an underserved population, but is providing
culturally competent services designed to meet the specific needs of that
population;
• At a minimum, has some expertise or demonstrated capacity to work effectively on
domestic violence, dating violence, sexual assault, or stalking or acquires that
expertise through collaboration with another entity.
9. Does this grant specifically address and focus on Tribal populations?
Select “yes” if the VAWA Program grant specifically focuses on Tribal populations and
indicate which tribes or nations the grantee agency serves or intends to serve. Report only
on tribes or nations intentionally served. Do not include a tribe or nation if they are served
incidentally by the program.
EXAMPLE 1:
A victim services organization is located on the Nez Perce reservation. There are
members of over a dozen other tribes living on the reservation, and the grantee
provides services to anyone who lives on the reservation that needs services. Select
“yes” and report that the grant specifically addresses and focuses on the Nez Perce
tribe, but do not report other tribes whose members reside on the reservation.
EXAMPLE 2:
A grantee agency used VAWA Program funds to provide training events for law
enforcement in a non-Tribal area. Police from a nearby reservation attend a training
event. This training did not address Tribal codes, nor was there an intention to
specifically train Tribal police, even though they are welcome to attend the training.
Select “no” because the grant does not specifically address or focus on Tribal
populations, even though Tribal populations are welcome to attend VAWA Programfunded activities offered.
10. Does your grant support the creation of products in languages other than
English or provide services in languages other than English?
Select “yes” if the agency used VAWA Program funds to provide services or products in
languages other than English. Selecting “yes” will prompt the grantee to list out any
languages. Please be specific and name the relevant languages. Select “no” if the agency
does not use VAWA Program funds to provide services or products in languages other than
English.
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11. What percentage of your VAWA Program grant was directed to each of
these areas?
Report the area(s) addressed by the VAWA Program grant during the current reporting
period and estimate the approximate percentage of funds (or resources) committed to each
area. This question is required even if the grantee was not able to spend grant funds during
the reporting period. The grantee may choose how to calculate this. Grantees should
consider training, staff time, victims services, etc. when determining how to calculate the
percentage of funds directed to each area.
EXAMPLE:
A victim services agency receives VAWA Program funding to offer legal advocacy
services for victims/survivors of sexual assault and domestic violence. During the current
reporting period approximately 25% of the VAWA Program-funded clients are sexual
assault victims/survivors and the rest are victims/survivors of domestic violence. If all
services received are approximately the same to all clients, one could estimate that
approximately 25% of the project's funds are directed to sexual assault and 75% to
domestic violence. If the services received by domestic violence victims/survivors are
more comprehensive than those received by sexual assault victims/survivors, the
percentage of funds directed to domestic violence would be greater.
DEFINITION: Victimization categories
• Sexual assault: Any nonconsensual sexual act proscribed by Federal, Tribal, or State
law, including when the victim lacks capacity to consent.
• Domestic violence: Includes felony or misdemeanor crimes committed by a current
or former spouse or intimate partner of the victim under the family or domestic
violence laws of the jurisdiction and includes the use or attempted use of physical
abuse or sexual abuse, or a pattern of any other coercive behavior committed,
enabled, or solicited to gain or maintain power and control over a victim, including
verbal, psychological, economic, or technological abuse that may or may not
constitute criminal behavior, by a person who is a current or former spouse or
intimate partner of the victim, or person similarly situated to a spouse of the victim,
is cohabitating, or has cohabitated, with the victim as a spouse or intimate partner,
shares a child in common with the victim or who commits acts against a youth or
adult victim who is protected from those acts under the family or domestic violence
laws of the jurisdiction.
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Dating violence: Violence committed by a person who is or has been in a social
relationship of a romantic or intimate nature with the victim. The existence of such a
relationship is determined by the length of the relationship, the type of relationship,
and the frequency of interaction between the people involved in the relationship.
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Stalking: A course of conduct directed at a specific person that would cause a
reasonable person to fear for their safety or the safety of others or suffer substantial
emotional distress.
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Staff
1. Were VAWA Program funds used to fund staff time (at your agency, at a
partner agency, contractors, or stipends) during the current reporting
period?
Select “yes” if VAWA Program funds were used to pay for staff salary/wages. VAWA
Program-funded staff may be located at an agency other than the grantee agency. Also
consider all stipends and contracted staff.
2. Staff
Report the number of full-time equivalent (FTE) staff funded under this grant during the
current reporting period. Report staff by function(s) performed, not by title or location.
Include employees who are part-time and/or only partially funded with these grant funds as
well as consultants/contractors. FTEs are reported in decimals, not as percentages.
Report grant-funded overtime. If an employee or contractor was employed or utilized for
only a portion of the reporting period, prorate appropriately. If staff members fall into two
or more categories of job descriptions, divide their time as appropriate. One FTE is equal to
1,040 hours—40 hours per week multiplied by 26 weeks.
What is an FTE?
An FTE (full-time equivalent) is the unit of measurement used to report the hours worked
by VAWA Program-funded staff. A 100% VAWA Program-funded staff person who worked
full time for the entire 6-month reporting period will be reported as 1.00 FTE.
Prorating FTEs
FTEs must be prorated whenever grant funds paid for a portion of a staff person’s time, a
contractor, stipend, and when staff are hired partway through the reporting period. Any
staff time that represents less than a full-time person working the entire reporting period
and paid entirely with VAWA Program funds should be prorated to reflect the portion
directly supported with VAWA Program funds.
What is 1.00 FTE at your agency?
If the VAWA Program-funded agency considers 40 hours per week to be full-time, then 1.00 FTE
is equal to 1,040 working hours in a 6-month reporting period: 40 hours per week multiplied by
26 weeks. If the grantee agency considers something other than 40 hours to be full-time,
determine how many hours per week is considered full-time and multiply that number of hours
by 26 weeks. This will be the total number of hours in a 6-month reporting period for 1.00 FTE.
EXAMPLE 1:
If the VAWA Program-funded agency considers 35 hours per week to be full-time, then
1.00 FTE is equal to 910 working hours in a 6-month reporting period: 35 hours per
week multiplied by 26 weeks.
EXAMPLE 2:
If the VAWA Program-funded agency considers 37.5 hours per week to be full-time, then
1.00 FTE is equal to 975 working hours in a 6-month reporting period: 37.5 hours per
week multiplied by 26 weeks.
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Choosing a Staff Category
Report staff by function/activity performed, not by job title or location of the employee. If a
staff member spends their VAWA Program-funded time conducting different types of
activities, separate their FTE value into those different staff categories. First calculate the
total FTE of that staff person based on how many VAWA Program-funded hours they
worked each reporting period. Then split up their FTE into the staff categories by estimating
the percentage of their time performing each job function.
DEFINITION: Staff Categories
• Administrator: Staff time spent in administrative positions including, but not limited
to financial manager, executive director, and shelter manager.
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Attorney (does not include prosecutor): An attorney or lawyer who is legally acting
on behalf of a victim/survivor. Activities conducted by a VAWA Program-funded
attorney will be captured in the Victim Services and Legal Services Sections.
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Abuser Intervention Program staff: Staff who work within a VAWA Program-funded
offender rehabilitation program. These VAWA Program-funded activities will be
captured in the Abuser Intervention Program Section.
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Counselor: Professional counselors or peer counselors who provide emotional
support, guidance, problem solving, etc. to victim/survivors. VAWA Program-funded
counseling activities will be captured in the Victim Services Section.
Court personnel: Court officials and other staff within the court (including judicial
assistants, reporters, law clerks, and bailiffs) who are subject to the judge's direction
and control. This does not include the attorneys or lawyers in a judicial proceeding.
A grantee should fill out the Courts Section if court personnel time is supported by
VAWA Program funding.
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Information technology staff: Staff conducting activities related to technology
maintenance, such as building or maintaining computer infrastructures of the
company, assisting users with computer and software issues, handling software
updates and license renewals and technology contracts, ensuring compliance with
quality standards, or overseeing data storage.
Investigator (prosecution-based): Staff employed by a prosecution office who
investigate criminal cases by gathering facts, collecting evidence, and referring cases
for prosecution. Activities conducted by a VAWA Program-funded investigator will
be captured in the Case Investigations Section.
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Law enforcement officer: A sworn officer or agent of the United States authorized
by law or by a government or Tribal government agency to engage in or supervise
the prevention, detection, investigation, or prosecution of any violation of law. Most
general law enforcement officers are uniformed personnel who carry out patrols,
answer calls for service or help, investigate incidents, refer cases for prosecution,
enforce or serve orders of protection/no-contact orders, or conduct community
policing. Law enforcement-based detectives might be staff who are not mandated to
wear uniforms but do investigate criminal cases by gathering facts, collecting
evidence, and referring cases for prosecution. These VAWA Program-funded
activities will be captured in the Case Investigations Section.
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Legal advocate (does not include attorney or paralegal): A staff person who assists
victims with civil or criminal legal issues including preparing paperwork for
protection orders; accompanying a victim to a protection order hearing,
administrative hearing, or other civil proceeding; and all other advocacy activities
within the civil justice system. This category does not include the work of attorneys,
paralegals, or governmental victim advocates (i.e., victim assistant/victim-witness
coordinator) or non-governmental victim advocates. These VAWA Program-funded
activities will be captured in the Victim Services Section.
Outreach worker: Staff time spent conducting unsolicited outreach to
victim/survivors to inform them about services available to them.
Paralegal: Staff assigned tasks by attorneys/lawyers, such as to review and organize
client files, conduct factual and legal research, prepare documents for legal
transactions, draft pleadings and discovery notices, interview clients and witnesses,
and assist at closings and trials. Generally, paralegals may not advise clients or
represent clients in court, take depositions, or sign pleadings. Activities conducted
by a VAWA Program-funded paralegal will be captured in the Victim Services and
Legal Services Sections.
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Probation officer/offender monitor: Staff time spent advising and monitoring the
movements of criminal offenders who are on probation, recommending
rehabilitation programs for offenders, or conducting monitoring activities to ensure
offender compliance with the conditions of probation. These VAWA Program-funded
activities will be captured in the Probation/Offender Monitoring Section.
Program coordinator: Staff time spent coordinating specific aspects of the program.
This category includes staff functioning as a training coordinator, a
prevention/education coordinator, a victim services coordinator, and/or as a legal
services coordinator.
Prosecutor: Professional prosecutors conduct activities such as reviewing the
charges against any person arrested by the police, deciding whether to charge an
individual with an offense and determining what that offense should be, making
sentencing recommendations, and prosecuting cases. These VAWA Program-funded
activities will be captured in the Prosecution Section.
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Sexual assault nurse examiner/sexual assault forensic examiner (SAFE/SANE): A
registered nurse who provides comprehensive health care to victims of sexual
assault. Services provided by a VAWA Program-funded SANE/SAFE will be captured
in the Victim Services Section.
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Support staff: Staff time spent conducting activities related to administration
assistance, bookkeeping, accountant tasks, and/or receptionists’ tasks.
Trainer/educator: Staff time spent training or presenting training material to nongrant funded staff and other professional staff (who may be located at other
agencies/organizations). These VAWA Program-funded activities will be captured in
the Training Section. Also report educator staff time in the trainer category. Staff
time spent educating the non-professionals such as students, parents, victims, and
the public by presenting educational material and information. VAWA Programfunded education activities will be captured in the Community Education Section.
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Translator/interpreter: Staff who translate or interpret from one language to
another for victims who are receiving services. VAWA Program-funded translation
and interpretation services provided to victims will be captured in the Victim
Services Section. Translation of printed materials such as flyers or training materials
will be reported in the Products Section.
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Victim advocate: Staff time spent supporting a victim with accessing needed
resources or services, providing crisis intervention and safety planning, and
providing support during medical exams. These VAWA Program-funded activities will
be captured in the Victim Services Section.
Victim assistant (governmental, includes victim-witness specialist/coordinator):
Typically, this is a governmental employee of a law enforcement agency,
prosecution office, or court. This type of staff provides victim assessment and
coordination/support of case prosecution activities, assists with victim-witness
statements, coordinates victim court appearances, and provides victims with court
dates. The services provided are generally limited to the period and scope of court
proceedings. These VAWA Program-funded activities will be captured in the Victim
Services Section.
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Other (specify): Responses in the “Other” category should be very specific.
Responses such as graduate assistant, contractor, and consultant are not valid, since
they do not specify the function performed by the staff person. Some acceptable
“Other” category entries include “data analyst” and “evaluator.”
FTE Calculation Examples
EXAMPLE 1:
If you have one full-time receptionist whose salary is 100% funded with VAWA Program
funds and a full-time bookkeeper whose salary is 25% funded with VAWA Program
funds, report 1.25 FTE under support staff.
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EXAMPLE 2:
A staff member, whose salary is 100% funded with VAWA Program funds, spends
approximately 20 hours a week coordinating the victim services program, 16 hours
providing victim advocacy, and 4 hours collecting and analyzing evaluation data. Report
as 0.50 under “program coordinator”, 0.40 under “victim advocate”, and 0.10 under
other as “evaluator.”
EXAMPLE 3:
During the six-month reporting period, an employee was hired to work full-time and
worked only during the last three months of the reporting period. In this case, you
would need to pro-rate the FTEs to reflect three months of the six-month reporting
period. The correct FTE for that staff person would be 0.50 FTEs, or 3 months/6months.
EXAMPLE 4:
If you contracted with an information technology specialist for full-time services for two
months during the reporting period, report that person as “Information technology
staff”, 0.33 FTEs, or 2 months/6 months.
EXAMPLE 5:
A staff member works 20 hours a week. The staff member spends 10 hours a week
coordinating the victim services program, and 10 hours providing victim advocacy.
Report this as 0.25 under “program coordinator”, and 0.25 under “victim advocate.”
3. Please describe how staffing impacted your ability to implement your
grant-funded activities.
Use the space to discuss all the ways in which this question applies to your agency’s
program-funded activities. Staffing issues may include but are not limited to vacancies
or unfilled positions, extended leaves or absences, high turnover or staff resignations,
delays in recruitment and hiring, lack of trained or qualified staff, and reductions in
staffing due to budget shortfalls that made it challenging to implement grant-funded
activities. Conversely, staffing may have positively impacted your ability to serve more
victims, expand outreach programs, or train more professionals.
Responses must be limited to 2,000 characters.
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Training
1. Were VAWA Program funds used to support training activities during the
current reporting period?
If VAWA Program funds were used for training during the current reporting period, select
“yes.”
DEFINITION: Training
Training means providing information on sexual assault, domestic violence, dating
violence, stalking, and/or any additional victimizations funded under the OVW grant
that provides professionals (or volunteers acting in the role of professionals) with a tool,
skill, or resource that better allows them to support victims/survivors.
Do not report trainings provided to VAWA Program-funded staff in these questions. OVW
considers this to be professional development.
Do not report any OVW trainings you attended as a participant in this section.
2. Were ALL Program funds used to support live training events during the
current reporting period?
If ALL Program funds were used to support live training events during the current reporting
period, select “yes.”
3. Live training events
Report the total number of live training events provided during the current reporting period
that were either provided by VAWA Program-funded staff or directly supported by VAWA
Program grant funds. Include both virtual and in-person events. Do not report on prerecorded (i.e., asynchronous) trainings in this question.
DEFINITION: Training Event
A training event is defined by the intended audience. A training event is not defined by
how long the training event lasted. If the intended audience is different for each
presentation of material, each presentation is considered a separate event. If the
intended audience is the same across multiple presentations (such as at a conference),
the presentations are considered one single event for one intended audience.
EXAMPLE 1: Multiple-day event for one audience
A training was provided to one intended audience over the course of three days. The
sum of the material presented over the three-day course was considered the “curricula”
which the intended audience was expected to learn. Report this as one live training
event in Training Question 2.
EXAMPLE 2: Multiple-day event for different audiences
A training was provided to three different audiences over the course of a week-long
conference. The material presented to each audience was the same material. Report
this as three live training events in Training Question 2.
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EXAMPLE 3: Using funds to send non-grant-funded staff to a training
A local agency offered a training on sex trafficking. The agency used VAWA Program
grant funds to pay for the cost of sending five non-grant-funded staff to that training.
Report this as one live training event in Training Question 2 and report five professionals
trained in Training Question 3. Remember, do not consider VAWA Program-funded staff
for this section. OVW considers training of VAWA Program-funded staff to be
professional development.
EXAMPLE 4: Partially-funded trainer
A grantee has a full-time trainer. Half of the trainer’s salary is paid for by the VAWA
Program grant, and half through other means. All trainings are conducted either inperson or through a live webinar, which means they are live events. Report half of the
trainings that the trainer conducted as VAWA Program-funded live training events in
Training Question 2 and report the number of professionals who attended those events
in Training Question 3.
4. Total number of people trained at live training events
Report the total number of people at both virtual and in-person live training events that
were supported with VAWA Program funds during the current reporting period. VAWA
Program-funded staff who attended training events should not be counted as people
trained.
5. Most frequently trained
Report the top three types of professionals trained at the VAWA Program-funded live
training events. Select the type of professional from the dropdowns. Use the category that
is most descriptive of the people who attended the training events. These should be people
trained by VAWA Program-funded staff or people attending training events that were
directly supported with VAWA Program funds during the current reporting period. VAWA
Program-funded staff attending training should not be considered when answering this
question.
6. Describe the content of the VAWA Program-funded live training events.
Discuss the topics addressed in training events reported in Training Question 2. For
example, this space could be used to describe the conferences that were reported in
Training Question 2 and to discuss the types of presentations at the conferences.
Responses must be limited to 2,000 characters.
7. Were VAWA Program funds used to develop, create, and/or launch prerecorded trainings during the current reporting period?
Select “yes” if VAWA Program funds were used to develop, create, and/or launch prerecorded trainings during the 6-month reporting period. If a grantee indicates yes, it will
prompt follow-up questions to provide more details on these trainings.
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8. Number of pre-recorded trainings
Report the number of pre-recorded trainings developed, created, and/or launched with
VAWA Program funds during current reporting period.
9. Describe the target audience and content of the pre-recorded trainings
supported with VAWA Program funds during the current reporting period.
Discuss the content topics addressed by the pre-recorded trainings developed, created,
and/or launched with VAWA Program funds during current reporting period. Describe the
intended audiences by stating which types of professionals the trainings were created for.
10. Discuss the effectiveness of training activities funded or supported by your
ALL Program grant and provide any information you would like to share
about your training activities beyond what you have provided in the data
above.
Some examples of topics that could be addressed here include:
• If training was provided to law enforcement officers, what changes in law
enforcement practices is the grantee hoping to see? For instance, has there been a
reduction in dual arrest rates in the community following a training on identifying
the predominant aggressor?
• What are some changes to coordinated community response activities that have
been adopted in response to VAWA Program-funded trainings?
• What are some challenges or barriers the grantee agency has experienced when
providing training?
Responses must be limited to 2,000 characters.
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Coordinated Community Response
All grantees must complete this section.
1. Coordinated community response (CCR) activities
In the first column, select all agencies/organizations that you provided VAWA Programfunded referrals to/received from, met with, or engaged in consultation with during the
current reporting period. If VAWA Program-funded staff participated in a task force or work
group, check all attendees. In the second column, indicate the agencies or organizations
with which you have a mandatory collaboration for purposes of your grant (MOU partner).
2. Discuss the effectiveness of CCR activities funded or supported by your
VAWA Program grant and provide any additional information you would like
to share about your CCR activities beyond what you have provided in the
data above.
Some examples of topics that could be addressed here include:
• What relationships with other agencies/organizations is the VAWA Program-funded
agency trying to improve or enhance?
• What changes is the grantee hoping to see within the community because of
coordinated community response efforts?
• What systemic issues have been identified as areas for improvement in this
community?
Responses must be limited to 2,000 characters.
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Policies
3. Were VAWA Program funds used to develop, substantially revise, or
implement policies or protocols or to develop or promote State, local, or
Tribal policies during the current reporting period?
If VAWA Program funds were used to developed, substantially revise, and/or implement
policies or protocols, or to develop or promoted State, local, or Tribal policies during the
current reporting period, select “yes.” This includes if VAWA Program-funded staff worked
directly on these activities.
4. Type of organizations/agencies in which policies or protocols were
developed, substantially revised, or implemented
Check all the organizations/agencies in which policies or protocols were developed,
substantially revised, or implemented using VAWA Program funds during the current
reporting period.
5. Describe the protocols and/or policies developed, substantially revised, or
implemented with VAWA Program funds during the current reporting period.
Some examples of topics that could be addressed here include:
• What successes and challenges/barriers have the grantee experienced when
developing, revising, or implementing policies/protocols?
• What systemic issues are being addressed with the newly developed, revised, or
implemented policies/protocols?
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Products
1. Were VAWA Program funds used to develop or substantially revise products
during the current reporting period?
Select “yes” if VAWA Program-funded staff developed or revised products or if VAWA
Program funds directly supported the development or revision of products. If not, select
“no.”
DEFINITION: Develop, substantially revise, distribute
• Develop: To create a new product.
• Substantially revise: To make a significant amendment to an existing product.
• Distributed: Number of products actually used during the reporting period.
2. Describe the products developed or substantially revised with VAWA
Program funds during the current reporting period.
Describe what type of products were developed or substantially revised. Provide details
including the title/topic of the product and its intended audience. If the product was
translated into a language other than English, please also state what languages the product
was translated into (including Braille).
Responses must be limited to 2,000 characters.
3. Were the products mentioned in the narrative above reviewed and approved
by OVW?
If the products discussed in the narrative above were approved by OVW during the current
reporting period, select “yes.”
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Data Collection and Communication Systems
1. Were VAWA Program funds used to develop, install, or expand data
collection and/or communication systems during the current reporting
period?
Select “yes” if VAWA Program funds or VAWA Program-funded staff were used to develop,
install, or expand data collection and/or communication systems.
2. Indicate the use of VAWA Program funds for data collection and/or
communications systems.
Specify how VAWA Program funds were used to support data collection and/or
communication systems during the current reporting period. Check all categories that
apply.
3. Describe the purpose of the VAWA Program-funded data collection and/or
communication systems.
For example, this space could be used to describe how the data collection and/or
communication system improvements will support the agency or will impact agency staff.
Responses must be limited to 2,000 characters.
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Specialized Units
1. Were VAWA Program funds used for specialized units in the criminal justice
system during the current reporting period?
If your VAWA Program-funded staff were part of a specialized unit or if VAWA Program
funds were used to directly support a specialized unit, select “yes.” If not, select “no.”
DEFINITION: Specialized unit
A specialized unit is a centralized or coordinated group, unit, or dedicated staff of police
officers, prosecutors, probation officers, or judges or other court personnel responsible
for handling cases involving sexual assault, domestic violence/dating violence, stalking
and/or any additional victimizations funded under the OVW grant. A specialized unit may
consist of one person, even if that person is partially funded by your OVW Program grant.
2. Indicate the victimizations addressed by the VAWA Program-funded
specialized unit.
Indicate all victimizations addressed by that the Specialized Unit during the current
reporting period.
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System Improvement
1. Were VAWA Program funds used for system improvement during the current
reporting period?
Select “yes” if any VAWA Program-funded staff engaged in system improvement activities
or if VAWA Program funds directly supported system improvements (e.g., interpreters,
safety audits, security).
2. Indicate the type of system improvement efforts you engaged in during the
current reporting period with VAWA Program funds.
Check all categories that apply.
3. Describe the system improvement activities supported with your VAWA
Program funds during the current reporting period.
For example, this space could be used to describe how the system improvements will
improve the agency and/or impact staff.
Responses must be limited to 2,000 characters.
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Victim Services
In this section, only provide information that represents victims who accepted and/or
requested VAWA Program-funded services during the 6-month reporting period. Victim services
are typically provided by VAWA Program-funded staff or are services that grant funds directly
paid for. Report all VAWA Program-funded victim services provided, including services provided
by legal services agencies, victim services agencies, or by staff providing victim services within
the law enforcement, prosecution, or court system. Do not report on activities performed by
law enforcement officers or prosecutors in this section.
If funds are used to support VAWA Program-funded paralegals or attorneys, report the victims
that accepted and/or requested VAWA Program-funded legal services in the Victim Services
Section and then report the legal services they received in the Legal Services Section.
1. Were VAWA Program funds used to provide victim services (including legal
services provided by an attorney or paralegal) during the current reporting
period?
Select “yes” if VAWA Program funds were used to support victim services during the current
reporting period. If the grantee funded a victim assistant or victim-witness coordinator
within the law enforcement, prosecution, or court system, select “yes” and complete the
Victim Services Section to capture that staff’s VAWA Program-funded work.
2. Number of primary victims served, partially served, and not served
Report the number of victims who were served, partially served, and not served with VAWA
Program funds during the current reporting period. Report an unduplicated count. This
means that each victim who requested or received services during the current reporting
period should be counted only once in that reporting period. Report victims in each
reporting period that they request services. Do not report secondary victims in this
question.
DEFINITION: Served, Partially Served, and Not Served
When determining how to report a victim, consider their choice in accepting or receiving a
VAWA Program-funded service.
• Served: A victim/survivor should be reported as served if they requested and/or
accepted grant-funded services and the program was able to provide all of those
services.
•
•
Partially Served: A victim/survivor should be reported as partially served if they
accepted and/or requested grant-funded services and the program was able to
provide some, but not all, of those services.
Not Served: A victim/survivor should be reported as not served if the program could
not provide any of the grant-funded services that the victim accepted and/or
requested.
DEFINITION:
• Primary victim: The sexual assault, domestic violence, dating violence, or stalking
was experienced by the primary victim.
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•
Presenting victimization: Victims should be counted only once under the presenting
victimization. Some victims may have experienced more than one type of
victimization, and it may be clear which of those victimizations has led the victim to
accept and/or request VAWA Program-funded services. When it is not clear which
victimization type has led the victim to accept/request VAWA Program-funded
support services, the grantee/service provider should use their discretion to select
which victimization will be considered the presenting victimization for the purposes
of this reporting form.
•
Unduplicated count: Each victim who requested or received VAWA Program-funded
services during the current reporting period should be counted only once in Victim
Services Question 2 (regardless of how many different times they were served
during the reporting period). It is possible for a victim to be fully served at one point
during the reporting period and then have their status change to partially served due
to requesting additional services that they only partially received.
EXAMPLE:
A victim requested criminal justice advocacy from the VAWA Program-funded victim
advocate at the beginning of the reporting period, and then the same victim came back
at the end of the reporting period and requested legal assistance from the VAWA
Program-funded attorney. The grantee was able to provide both services. Although this
victim received two different VAWA Program-funded services, the grantee will only
count that victim once as served in Victim Services Question 2.
The partially served and not served categories generally have to do with issues within your
program that keep you from providing grant-funded services to a victim/survivor who
requests those services. If a victim/survivor chooses to discontinue services once they have
begun receiving them, then the victim should be reported as “served.” The same is true if a
victim/survivor moves, even if they do not inform you, and they are unable to complete the
services. When determining whether a victim/survivor is served, partially served, or not
served, do not consider services the victim/survivor declined, unless the victim requested a
service but found the program rules unacceptable.
When are victims not counted on the form?
Do not report a victim on this form if they:
• Did not request or accept any VAWA Program-funded services that they were
offered/were eligible to receive;
• Only accepted and/or requested services that were funded by a different funding
stream; or
• Are not a primary victim of sexual assault, domestic violence, dating violence, or
stalking.
EXAMPLE: Served
A victim of domestic violence called a victim services program looking for help with
getting a protection order. The VAWA Program-funded legal advocate helped the victim
with the paperwork and the filing process, and then also accompanied the victim to the
protection order hearing. Report this victim as “served” because the victim received all
the VAWA Program-funded services they requested.
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EXAMPLE: Partially Served
A victim of stalking came to the prosecutor’s office to get information about the criminal
process. The VAWA Program-funded advocate spent time with the victim to explain
what the victim could expect when filing for a protection order and to describe the
different hearings that would take place. The victim asked the advocate to go to the
arraignment with her, but the advocate was already scheduled to be in another
courtroom on the date. The advocate referred the victim to a different victim services
agency. The victim received information from the VAWA Program-funded advocate, but
not the grant-funded court accompaniment she requested that are normally provided
under the VAWA Program grant. Report this victim of stalking as “partially served”
because the victim received some, but not all, of the VAWA Program-funded services
they requested.
EXAMPLE: Not Served
A police officer responded to a sexual assault incident and the victim agreed to allow the
police officer to ask the local agency to send an advocate to the hospital with the victim
during her examination. Hospital accompaniment is a service provided by the VAWA
Program grant. There was not an advocate available at the time requested, so the
agency referred the victim to another agency. This would be reported as one victim of
sexual assault “not served” because the victim did not receive the VAWA Programfunded service requested.
EXAMPLE: When someone should not be reported
A VAWA Program-funded outreach worker sent out letters to 175 victims of domestic
violence based on police reports of domestic violence incidents. These letters were sent
to inform victims of services available at the agency. Of the 175 victims contacted
through this unsolicited outreach, 35 victims contacted the agency to request VAWA
Program-funded services. Report the 35 victims who requested VAWA Program-funded
services in Victim Services Question 2. Do not report on the other 140 victims in this
question because they did not accept/request a VAWA Program-funded service.
3. Number of victims who received VAWA Program-funded services for multiple
victimizations
Report an unduplicated count of victims reported in the previous question who received
VAWA Program-funded support for more than one victimization.
4. Select all the additional victimization types, including specific forms of abuse,
for which these victims received VAWA Program-funded services
Check all that apply. If you have reported at least one victim in Question 3, you must check
at least one box in Question 4. This applies regardless of when the additional victimization
happened, so long as the victim received grant-funded services for it during the current
reporting period.
DEFINITION: Additional victimization types
• Sexual assault: Any nonconsensual sexual act proscribed by Federal, Tribal, or State
law, including when the victim lacks capacity to consent.
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•
•
•
•
•
•
•
Domestic violence: Includes felony or misdemeanor crimes committed by a current
or former spouse or intimate partner of the victim under the family or domestic
violence laws of the jurisdiction and includes the use or attempted use of physical
abuse or sexual abuse, or a pattern of any other coercive behavior committed,
enabled, or solicited to gain or maintain power and control over a victim, including
verbal, psychological, economic, or technological abuse that may or may not
constitute criminal behavior, by a person who is a current or former spouse or
intimate partner of the victim, or person similarly situated to a spouse of the
victim, is cohabitating, or has cohabitated, with the victim as a spouse or intimate
partner, shares a child in common with the victim or who commits acts against a
youth or adult victim who is protected from those acts under the family or
domestic violence laws of the jurisdiction.
Dating violence: Violence committed by a person who is or has been in a social
relationship of a romantic or intimate nature with the victim. The existence of such
a relationship is determined by the length of the relationship, the type of
relationship, and the frequency of interaction between the people involved in the
relationship.
Stalking: A course of conduct directed at a specific person that would cause a
reasonable person to fear for their safety or the safety of others or suffer
substantial emotional distress.
Female genital mutilation/cutting (FGM/C): FGM/C refers to procedures involving
partial or total removal of female genitalia or other injury to female genital organs
for any cultural, religious, or nontherapeutic purpose.
Adult victim of child sexual abuse: A victim who is a legal adult over the age of 18
at the time they seek support services because they suffered any nonconsensual
sexual act proscribed by federal, Tribal, or state law when the victim lacked
capacity to consent as a legal minor under the age of 18.
Sex Trafficking: The recruitment, harboring, transportation, provision, obtaining,
patronizing, or soliciting of a person for the purpose of a commercial sex act.
Causing a person who has not attained the age of 18 years to engage in a
commercial sex act regardless of consent.
Labor Trafficking: The recruitment, harboring, transportation, provision, or
obtaining of a person for labor or services, by force, fraud, or coercion for the
purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.
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•
Economic abuse: Within the context of domestic, dating violence, and abuse in
later life is behavior that is coercive, deceptive, or unreasonably controls or
restrains a person’s ability to acquire, use, or maintain economic resources to
which they are entitled. This includes using coercion, fraud, or manipulation to
restrict a person’s access to money, assets, credit, or financial information; unfairly
using a person’s personal economic resources, including money, assets, and credit
for one’s own advantage, or exerting undue influence over a person’s financial and
economic behavior or decisions, including forcing default on joint or other financial
obligations, exploiting powers of attorney, guardianship, or conservatorship, or
failing or neglecting to act in the best interests of a person to whom one has a
fiduciary duty.
•
Technological abuse: An act or pattern of behavior that occurs within domestic
violence, sexual assault, dating violence or stalking and is intended to harm, threaten,
control, stalk, harass, impersonate, exploit, extort, or monitor, except as otherwise
permitted by law, another person that occurs using any form of technology, including
but not limited to: internet enabled devices, online spaces and platforms, computers,
mobile devices, cameras and imaging programs, apps, location tracking devices, or
communication technologies, or any other emerging technologies.
Forced marriage: A marriage to which one or both parties do not or cannot consent
and in which one or more elements of force, fraud, or coercion is present. Forced
marriage can be both a cause and a consequence of domestic violence, dating
violence, sexual assault or stalking.
•
5. Describe how VAWA Program funds were used to serve victims who received
grant-funded services for multiple victimizations.
For example, this space could be used to describe the prevalence of co-occurring
victimizations in the community or the comprehensive wrap-around services the grantee
provided victims who disclosed multiple victimization types.
Responses must be limited to 2,000 characters.
6. Number of secondary victims served
Each secondary victim who received VAWA Program-funded services during the current
reporting period should be counted only once in the category of victimization that
corresponds to the crime experienced by the primary victim they are connected to. Do not
report these secondary victims anywhere else on this reporting form.
DEFINITION: Secondary Victims
Secondary victims are those who are indirectly affected by the domestic violence, dating
violence, sexual assault, and/or stalking. They will be children, siblings, spouses or
intimate partners, parents, grandparents, and other affected relatives.
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EXAMPLE 1:
A victim of domestic violence entered a VAWA Program-funded shelter with her three
children. The grantee would report the victim of domestic violence as “served” in Victim
Services Question 2 because she received the VAWA Program-funded service she
requested. They would also report three children as secondary victims in Victim Services
Question 6 because they received a VAWA Program-funded service.
EXAMPLE 2:
A victim of stalking received assistance with obtaining a protection order from a VAWA
Program-funded attorney. The victim’s two children are not included on the protection
order. Report the victim of stalking victims “served” in Victim Services Question 2
because she received the VAWA Program-funded service she requested. Do not report
the two children in Victim Services Question 6 because they did not receive a VAWA
Program-funded service.
7. Select all of the reasons primary victims who requested VAWA Programfunded services were partially or not served
Indicate all programmatic reasons for partially served and not served victims. Reporting
victims as partially served and not served does not reflect negatively on the agency. This
information is being collected to identify unmet needs and barriers to service. OVW
acknowledges that funded programs may not be able to serve all victims who request
services.
DEFINITION: Reason Categories
• Conflict of interest: The program could not serve the victim because current or
previous relationships with that victim or other parties related to that victim would
interfere with the ability of the program to serve that victim. For example, a VAWA
Program-funded counselor declined to work with a victim because of a prior nonprofessional relationship with the victim.
• Did not meet statutory requirements: The program could not serve the victim with
the VAWA Program-funded service requested because the victim did not meet
requirements of statute. For example, a victim requested help with a divorce, but
did not meet statutory residency requirements to file for a divorce in the
jurisdiction.
•
•
Hours of operation: Hours during which the program provides services were not
compatible with the hours the victim was available to receive requested services.
For example, a victim was only available to receive counseling after 6pm due to
their work schedule, but the program was closed after 5pm and could not provide
the VAWA Program-funded counseling requested.
Insufficient or lack of culturally specific services: Services currently provided under
the grant are not culturally specific for the victim. For example, a victim requested a
counselor with a particular ethnic background to incorporate cultural practices into
the counseling, but the program did not have a staff member to meet that request
and referred the victim to another program to best meet the needs of the victim.
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•
Insufficient or lack of agency capacity to provide language access (including sign
language or assistive communication devices): Interpreter and/or translation
services were not available when the victim requested to receive VAWA Programfunded services.
•
Insufficient or lack of services for people with disabilities: The VAWA Programfunded services were not accessible to a victim with disabilities. For example, a
VAWA Program-funded shelter has a rule against care attendants accompanying
victims, and this prevented a victim with disabilities from being able to receive the
VAWA Program-funded shelter services.
•
Insufficient or lack of services for people who are D/deaf or hard of hearing: The
services provided under the grant were not accessible to people who are D/deaf or
hard of hearing.
Lack of childcare: The victim was unable to receive requested VAWA Programfunded services because they needed childcare to attend/receive the VAWA
Program-funded services but there was no childcare available.
•
•
•
Program reached capacity: Program was operating at full capacity when a victim
requested a VAWA Program-funded service. This includes instances where VAWA
Program-funded staff caseloads were full and they could not accept additional
clients, as well as instances when all available VAWA Program-funded shelter
services were at capacity when a victim requested shelter.
Program rules not acceptable to victim: A victim was technically eligible to receive a
VAWA Program-funded service, but the victim was not willing to comply with rules
of the program.
•
Program unable to provide service due to limited resources: Limited resources may
include situations where the VAWA Program-funded activity was unavailable or
entirely spent down. For example, the program had to turn down VAWA Programfunded transportation requests because the budget for that type of service was
maxed out for the reporting period.
•
Services inappropriate or inadequate for people with mental health issues: Staff
were not able, for any reason, to provide appropriate or adequate services for a
victim with mental health problems. For example, the program did not have
overnight staff, and the victim needed 24-hour supervision.
•
Services inappropriate or inadequate for people with substance abuse issues: Staff
were not able, for any reason, to provide appropriate or adequate services for a
victim with substance abuse problems. For example, the VAWA Program-funded
staff were not trained in best-practices for supporting substance abuse issues in a
clinical setting, and so a victim with substance abuse issues who was requesting
VAWA Program-funded services was referred to another agency.
Services otherwise not appropriate for victim: For any reason, the program
determined that a VAWA Program-funded service being requested by a victim was
not appropriate for the victim, perhaps for clinical reasons or programmatic reasons.
•
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•
Transportation: The victim was unable to arrange for transportation to receive
VAWA Program-funded services. This includes situations in which public
transportation is not available or could not be paid for with VAWA Program funds.
•
Other: Describe any other reason for not serving that is not captured above.
Examples of Inappropriate “Other” Reasons for Partially or Not Served Victims
Below are examples of responses in the “other” category that indicate the victim should
have been reported in a different category or should not have been reported at all.
EXAMPLE 1: “Victim refused services”
This is an inappropriate “other” reason because it indicates that the victim chose not to
request/accept VAWA Program-funded services. Victim choice to request and/or accept
VAWA Program-funded services is one of the most important factors to consider
whether or not to report them. If VAWA Program-funded victim services staff offered
services and the victim refused the services or did not respond to accept any VAWA
Program-funded services, do not count this victim at all in the Victim Services Section.
EXAMPLE 2: “Service was not provided by our program”
This is an inappropriate “other” reason because the form is only interested in collecting
data about services that were funded by the VAWA Program grant. Do not consider
services that were funded by other sources. Only consider the program’s ability to
provide the VAWA Program-funded services that a victim chose to request and/or
accept when determining if the victim should be counted as served, partially served, or
not served.
• If a victim only requested/accepted services that are not funded by the VAWA
Program grant, do not count this victim at all in the Victim Services Section.
• If a victim requested/accepted a VAWA Program-funded service and received
that service, report this victim as served. This is regardless of any service the
victim requested/accepted that was not funded by the VAWA Program grant.
EXAMPLE 3: “Could not locate victim”
This is an inappropriate “other” reason because it indicates that the victim chose to stop
accepting/engaging in VAWA Program-funded services or that the victim chose not to
accept/engage in VAWA Program-funded services.
• If the victim accepted some grant-funded services and then stopped accepting/
engaging in VAWA Program-funded services, count this victim as served.
• If the victim indicated interest in accepting a VAWA Program-funded service but
then never received any VAWA Program-funded services because they chose
not to attend scheduled services or they chose not to answer phone calls, do
not count this victim. The victim did not end up accepting VAWA Programfunded services.
• If the victim was placed on a waiting list for a VAWA Program-funded service
they wanted to receive, and the program was not able to locate the victim at
the time they would come off the waiting list (because the agency was then
able to provide the service), report this victim as not served. Indicate “program
reached capacity” in Victim Services Question 7 because the program was not
able to provide the service when it was requested.
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EXAMPLE 4: “Victim withdrew”
This is an inappropriate “other” reason because it indicates that the victim chose to stop
accepting/engaging in VAWA Program-funded services. Even though the agency might
consider the services incomplete, the reporting form is asking about the victim’s choice
to accept/receive VAWA Program-funded services.
• If the victim received as much of the VAWA Program-funded services as they
wanted to accept, and then chose to withdraw from services, report this victim
as served.
• If the victim initially indicated that they would accept/request VAWA Programfunded services, went through an intake process, and then chose to withdraw
their request for services, do not report this victim. The victim did not end up
accepting VAWA Program-funded services.
8. Describe why grant-funded services were not provided, including
barriers/challenges your agency faced when providing VAWA Programfunded services, and how those barriers impacted victims/survivors.
Responses must be limited to 2,000 characters.
9. Race/ethnicity
Report only on the victims reported as served and partially served. Do not report
demographics for secondary victims.
Report victims in each category they identify as. At least one race/ethnicity must be
reported for each victim reported as fully served and partially served. Those victims for
whom race/ethnicity is not known should be reported in the “unknown” category. The total
race/ethnicity reported must be equal to or greater than the number of victims reported as
served and partially served.
10. Sex
Report only on the victims reported as served and partially served. Do not report
demographics for secondary victims.
Report victims/survivors in each category that applies.
Due to Presidential Executive Order 14168 and accompanying guidance from the Office on
Management and Budget, OVW amended demographic questions as follows. The term
“gender” was changed to “sex,” and the available responsive categories were limited to
“male” and “female.” Grantees should report the data that is relevant to those categories in
those categories. Grantees should not report data for victims for whom sex is unknown. The
total number of victims reported in this section must be less than or equal to the total
number of victims served and partially served. As always, victims do not have to share their
demographic information to obtain services. Please direct any questions to
OVW.Research@usdoj.gov.
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11.Age
Report only on the victims reported as served and partially served. Do not report
demographics for secondary victims.
Report the age of each victim reported as fully and partially served. Exactly one age must be
reported for each victim reported as fully and partially served. Those victims for whom the
age is not known should be reported in the “unknown” category. The total age reported
must be equal to the number of victims reported as served and partially served.
12. Victim services
Based on the victims reported as served and partially served, report the number of primary
victims who received VAWA Program-funded services during the current reporting period.
Count each victim only once for each type of service that the victim received under the
“Number of victims served” column.
Under the “Number of times service was provided” column, report the total number of
times victims received the VAWA Program-funded service during the current reporting
period. The total for each type of service under the “Number of victims served” column
should not be higher than the total number of victims reported as served and partially
served. Do not report secondary victims receiving services in this question. Legal assistance
provided by a VAWA Program-funded attorney or paralegal should be reported in the Legal
Services Section.
DEFINITION: Victim services
• Civil legal advocacy/court accompaniment: Assisting a victim with civil legal issues,
including preparing paperwork for protection orders; accompanying a victim to a
protection order hearing or other civil proceeding; and all other advocacy within the
civil justice system. This also includes accompanying a victim to an administrative
hearing, such as unemployment, Social Security, TANF, or SNAP hearing.
•
Counseling services/support group: Individual or group counseling or support
provided by a volunteer, peer, or professional.
•
Criminal justice advocacy/court accompaniment: Assisting a victim with criminal
legal issues including notifying the victim of case status, hearing dates, plea
agreements, and sentencing terms; preparing paperwork such as victim impact
statements; accompanying a victim to a criminal court proceeding or law
enforcement interview; and all other advocacy within the criminal justice system.
•
Crisis intervention: Process by which a person identifies, assesses, and intervenes
with an individual in crisis to restore balance and reduce the effects of the crisis in
their life. Report crisis intervention that occurs in person and/or over the telephone.
Culturally specific services: Any services specifically designed to meet the cultural
preferences/ideologies of the population of victims, including culturally-specific
counseling/therapy, culturally-specific support groups etc.
•
Semi-Annual Performance Reporting Instructions
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•
Forensic exam: A medical examination to collect and document evidence, evaluate
and treat STDs and pregnancy, and refer victims to follow-up or medical care or
counseling. Does not include accompanying the victim to a hospital, clinic, or
medical office.
•
Hospital/clinic/medical response: Accompanying a victim to, or meeting a victim at,
a hospital, clinic, or medical office.
Language services: Provision of interpretation and/or translation.
•
•
•
•
Transportation: Provision of transportation, either directly or through bus passes,
taxi fares, or other means of transportation
Victim advocacy: Actions designed to help the victim obtain needed resources or
services including employment, housing, shelter services, health care, victim’s
compensation, etc.
Other: Services that are not covered in the above available categories. VAWA
Program-funded activities that might be reported in the “other” category include
holistic services and supervised visitation/exchange services.
13. Hotline support, information, and referral
Report the number of hotline requests received from primary victims and the total number
of hotline requests received on phone lines, text lines, or web-based communication paid
for with VAWA Program funds or answered by VAWA Program-funded staff during the
current reporting period. Do not report on agency-wide hotline requests. Hotline calls
should not be reported as victims/survivors served or partially served unless they also
received at least one of the services reported in Victim services questions.
Partially-funded hotline
If grant funds are supporting a portion or percentage of the hotline budget, prorate the
total hotline requests to reflect only the percentage of the budget supported by the VAWA
Program funds.
EXAMPLE 1:
A victim texted the VAWA Program-funded hotline seeking information/referrals.
Report this as 1 hotline request from a victim and include this in the total requests. The
victim would not be reported in any other questions.
EXAMPLE 2:
A parent of a victim messaged the VAWA Program-funded hotline and requested
information about available services for their child. The hotline staff provided the parent
with the information. This parent would be counted once under “Total number of
requests.”
When are hotline requests from victims reported as primary victims who received VAWA
Program-funded support services?
If a victim reached out to the VAWA Program-funded hotline and received VAWA Programfunded services beyond a simple referral, report that victim as a primary victim served in
Victim Services Question 2.
Semi-Annual Performance Reporting Instructions
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EXAMPLE:
A victim called the VAWA Program-funded hotline and requested information on
available resources. While on the phone, the victim also received crisis intervention and
victim advocacy. Since this victim received VAWA Program-funded services beyond a
simple referral, report this victim as served in Victim Services Question 2.
14. Victim witness notification/unsolicited outreach to victims
Report the number of VAWA Program-funded victim witness notification and unsolicited
outreach activities during the current reporting period. These activities include informing
victims of the available support services and/or providing information about the criminal
justice system. For these activities, the VAWA Program-funded agency is initiating the first
contact with the victim. These victims might have been identified in police reports or court
documents.
Victims who are the recipients of these notification/outreach activities should not be
reported as victims served or partially served unless they also received at least one of the
VAWA Program-funded services reported in the victim services or shelter services
questions. If a victim who received these unsolicited notification/outreach activities chooses
to request and/or accept at least one VAWA Program-funded service, then report that
victim as a primary victim served in Victim Services Question 2.
EXAMPLE 1:
A VAWA Program-funded outreach worker visited the homes of 10 victims during the
current reporting period, providing them with information about available services. All
ten victims choose not to accept or request any services. In this case, the program
would only report 10 outreach activities in Victim Services Question 15. These victims
would not be reported in any other questions because these victims did not accept any
VAWA Program-funded services.
EXAMPLE 2:
A local agency sent out 75 letters during the current reporting period to inform victims
of services available to them and provide information about the criminal justice system.
Of these victims, eight of them chose to request VAWA Program-funded legal advocacy
services at the agency. In this situation, the program would report 75 victims as
receiving unsolicited outreach in Victim Services Question 15. The eight victims that
requested VAWA Program-funded services would also be reported in Victim Services
Question 2 as victims who accepted and/or requested victim services.
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15. Victim services staff assistance with protection orders
Report the total number of temporary and/or final protection orders granted that VAWA
Program-funded victim services staff helped victims during the current reporting period.
Include all orders having the force of law that are designed to protect the victim from
contact with the offender during the pendency of the order. They may be referred to as
protection from abuse orders, protection from harassment or anti-harassment orders,
restraining orders, no-contact orders, or stay-away orders, and they may be criminal or civil.
Temporary orders are generally issued ex parte, meaning without a court hearing, for a
short period of time (e.g., 30 days), and final orders are issued after a court hearing for a
longer period of time (e.g., two years).
Do not report on the work of VAWA Program-funded attorneys or paralegals in this
question. If a VAWA Program-funded attorney or paralegal assisted victims with obtaining
protection orders, report those activities in the Legal Services Section.
Legal Services
16. Were VAWA Program funds used to provide legal services to victims during
the current reporting periods?
Select “yes” if VAWA Program-funded staff (i.e., attorneys or paralegals) provided these
services or VAWA Program funds were used to support these services during the current
reporting period.
The VAWA 2022 reauthorization expanded the definition of legal assistance to cover
assistance provided by attorneys, Board of Immigration Appeals (BIA) accredited
representatives, Veterans’ Affairs (VA) authorized representatives, and lay advocates in
Tribal court; and to include assistance in restorative practice processes and in postconviction relief proceedings where conviction of a victim arose from the victimization.
All victims reported in the Legal Services Section must be reported in the Victim Services
Section.
17. Number of victims who received assistance with legal issues.
Report an unduplicated count of victims who received assistance with at least one legal
issue during the current reporting period. If a victim received assistance with more than one
legal issue, count that individual once in this question and then also count that individual
once in the following question. The number of victims reported as receiving assistance with
legal issues cannot be greater than the number of victims reported as served and partially
served in Victim Services Question 2.
18. Number of victims who received assistance with multiple legal issues.
Of the victims who received assistance with legal issues, report the number of victims who
received assistance with more than one type of legal issue during the current reporting
period. The total number of victims reported in this question cannot be greater than the
total number of victims reported in Legal Services Question 2.
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19. Legal issues
Under “Number of victims receiving legal assistance,” report the number of primary victims
who received legal assistance from VAWA Program-funded attorneys or paralegals during
the current reporting period. Count a victim once in each legal issue category for which they
received assistance with VAWA Program grant funds.
Under “Number of cases closed or issues resolved,” report each case that was closed and
each legal issue that was resolved during the current reporting period for which services
were provided by VAWA Program-funded attorneys or paralegals. Do not include cases that
are pending or were not yet closed during the reporting period. “Number of cases closed
or issues resolved” may be less than “Number of victims receiving legal assistance.”
EXAMPLE:
During the current reporting period, the VAWA Program-funded attorney represented a
victim in a divorce proceeding involving child, as well as a bankruptcy case. The attorney
also helped the victim obtain a final protection order against a stalker. The family law
matter was not resolved by the end of the reporting period. In the “Number of victims
receiving legal assistance” column, this would be reported as (1) Protection orders, (1)
Family law matters, and (1) Consumer/finance. In the “Number of cases closed or issues
resolved” column, (1) Protection orders and (1) Consumer/finance would be reported,
with family law matters not included because they remained open.
20. Discuss the effectiveness of victim services supported by your VAWA
Program grant and provide any additional information you would like to
share.
For example, this space could be used to describe the promising practices VAWA Programfunded staff are implementing to respond to victims or how VAWA Program funds have
impacted the agency’s capacity to provide services.
Responses must be limited to 2,000 characters.
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Case Investigations
1. Were VAWA Program funds used to support case investigations during the
current reporting period?
Select “yes” if VAWA Program funds directly supported case investigations or law
enforcement activities during the current reporting period. This includes if VAWA Program
funds support prosecution-based investigators.
For victim advocates who are employed by or located at a law enforcement agency, report
their activities in the Victim Services Section.
2. Case flow
Report the total number of the following activities that were supported with VAWA
Program funds relating to sexual assault, domestic violence, dating violence, and/or stalking
cases/incidents during the current reporting period. “Supported with VAWA Program funds”
typically means that grant funds were used to pay for salary/wages/overtime of law
enforcement officers or prosecution-based investigators who conducted activities related to
case investigations. Remember to report VAWA Program-funded staff time in the Staff
Section. Do not report on activities that are not performed by VAWA Program-funded staff.
For the purposes of this reporting form, each incident is one case and may involve one or
more offenses, offenders, and/or victims.
DEFINITION: Case Flow Activities
• Calls for assistance: 911 and other calls made to law enforcement reporting on or
requesting assistance in sexual assault, domestic violence, dating violence, or
stalking incidents.
•
Incident reports: Responses to a sexual assault, domestic violence, dating violence,
or stalking-related call that is reported on an incident report.
•
Cases Investigated: Cases in which evidence was collected and witnesses were
interviewed relating to a sexual assault, domestic violence, dating violence, or
stalking incident.
•
Enforcement of warrants: Instances in which warrants relating to sexual assault,
domestic violence, dating violence, or stalking offenses were enforced.
•
Arrests: Arrests made by VAWA Program-funded law enforcement, except dual
arrests. This includes arrests for violations of court orders.
•
Dual arrests: Responses by VAWA Program-funded law enforcement in which both
parties involved in the sexual assault, domestic violence, dating violence, or stalking
incident were arrested. Dual arrests are discouraged by OVW and it is a goal of this
office to reduce the number of dual arrests.
Referrals of cases to prosecutor: Number of cases/incidents that were referred to
the prosecutor’s office, including those referred for federal prosecution. These cases
may involve multiple offenses.
•
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EXAMPLE 1:
A VAWA Program-funded officer responds to a 911 call that involves a single victim who
has been sexually assaulted and beaten by her current husband. The officer writes a
report and collects evidence. This would be considered one case/incident even though it
involves more than one type of crime. The VAWA Program-funded program will need to
choose which category to report this under – sexual assault or domestic violence.
EXAMPLE 2:
Use the same example above but add that the brother of the husband also participated
in the assault of the victim. This would also be considered one case/incident even
though there were multiple perpetrators. The VAWA Program-funded program will need
to choose which category to report this under, sexual assault or domestic violence.
EXAMPLE 3:
Use the same example except that the brother was not present during the first incident
but arrived later in the day and assaulted the victim. These would now be considered
two separate cases/incidents because they did not occur at the same time.
3. How many cases supported with VAWA Program funds were reviewed by
supervisors for quality control and appropriate charges during the reporting
period?
A review of a case is a formal examination of a case file by someone in authority (e.g.,
supervisor) to determine whether practices can be improved or corrected. Report the
total number of VAWA Program-funded cases that were reviewed for quality control and
to determine if appropriate charges were pursued.
4. Sexual assault kits
Sexual assault kits are used by medical examiners to collect evidence during a sexual assault
forensic exam; they include a checklist, materials, and instructions, along with envelopes
and containers to package any specimens collected during the exam. The process for
handling these kits varies greatly across jurisdictions.
Report the total number of sexual assault kits that were transferred to the local law
enforcement agency by examiners and the number that were submitted by the law
enforcement agency to the crime lab. Lastly, provide the number of kits that were fully
processed by the crime lab for analysis during the current reporting period.
5. Law enforcement assistance with protection orders
Report the total number of temporary and/or final protection orders granted that VAWA
Program-funded law enforcement helped with obtaining. These orders may also be referred
to as restraining orders, anti-harassment orders, no-contact orders, or stay-away orders.
6. Enforcement of protection orders
Report the number of protection orders served by VAWA Program-funded law enforcement
staff. Report the number of arrests for violation of protection orders conducted by VAWA
Program-funded law enforcement staff.
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7. Indicate if VAWA Program funds were used by law enforcement to provide
victims with the following information:
Report the types of information routinely provided to victims using VAWA Program funds by
checking all that apply.
• Available resources
• The legal process
• How to obtain/enforce a no-contact order
• Status of case
• Sentencing/probation conditions
EXAMPLE:
If the VAWA Program-funded law enforcement officer explains the legal process to
every victim they support, the grantee would check off “The legal process.”
8. Describe how law enforcement used VAWA Program funds to support
victims through the criminal justice system.
Some examples of topics that could be addressed here include:
• Promising practices VAWA Program-funded staff are implementing to respond to
victims; or
• The impact VAWA Program-funded law enforcement activities such as overtime
hours have on victims.
9. Describe the effectiveness of VAWA Program-funded case investigation and
law enforcement activities.
This space could be used to share examples, data, or any other information about VAWA
Program-funded law enforcement or prosecution-based investigator activities that has not
already been provided. For example, this space could be used to discuss if any changes
happened in the number of cases accepted for prosecution as a result of a VAWA Programfunded specialized investigator focusing on domestic violence.
Responses must be limited to 2,000 characters.
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Prosecution
1. Were VAWA Program funds used to support prosecution activities during the
current reporting period?
Select “yes” if VAWA Program funds directly supported prosecution activities. Typically, this
is by paying (partially or fully) for a prosecutor’s salary/wages.
If VAWA Program funds supported a victim assistant, victim-witness specialist, or a victim
advocate located in a prosecution office, report their VAWA Program-funded activities in
the Victim Services Section. If VAWA Program funds supported a prosecution-based
investigator, report their VAWA Program-funded activities in the Case Investigations
Section.
2. Number of cases received, accepted, declined, transferred, or referred
Report the number of cases received, accepted for prosecution, declined for prosecution,
transferred or referred during the current reporting period. Report data that reflect the
cases handled by VAWA Program-funded prosecutors and/or activities directly supported
with VAWA Program funds. Do not report agency-wide data.
Defining a “Case”:
In most instances, a case will refer to one victim, one offender, and one incident.
Characterize a case by the most serious offense even if the case includes numerous charges
or counts.
Categorizing a case:
Domestic violence cases may include any assaults, battery, vandalism, or other offenses
that occurred in a domestic violence incident. State law does not have to name an offense
as ‘‘domestic violence’’ for a case addressing that offense to be counted here. Similarly,
report cases addressing sexual assault, dating violence, and stalking offenses as such, even if
state law uses other names for these types of offenses, such as ‘‘sexual battery’’ or
“harassment.”
DEFINITION: Cases Received, Accepted, Declined, Transferred, and Referred
• Cases received: Report the number of new sexual assault, domestic violence, dating
violence, and stalking cases referred from law enforcement during the current
reporting period. Each case would reflect an incident and may involve one or more
offenses.
• Cases accepted: Report the number of sexual assault, domestic violence, dating
violence, and stalking cases in which the case went forward for prosecution. For
most cases this will mean that formal charges were filed, but it may mean
proceeding with cases that were filed by law enforcement.
• Cases declined: Report the number of sexual assault, domestic violence, dating
violence, and stalking cases in which a decision was made not to go forward with
prosecution by VAWA Program-funded prosecutors.
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•
Transferred to higher or lower court outside the VAWA Program-funded
jurisdiction: Report the number of sexual assault, domestic violence, dating
violence, and stalking cases that were transferred to a higher or lower court during
the current reporting period.
•
Referred for federal prosecution: Report the number of cases/incidents involving
firearms charges, interstate protection orders, etc., which were referred to a federal
prosecutor or federal law enforcement agency.
3. Tribal grantees referring cases
If the agency receiving the VAWA Program grant is a Tribal agency or government, report
the number of sexual assault, domestic violence, dating violence, and/or stalking cases that
were referred to state or federal prosecutors for prosecution during the current reporting
period.
4. Disposition of cases
Report the dispositions of all cases supported with VAWA Program grant-funds that reached
a disposition during the 6-month reporting period. Report their dispositions by categorizing
and reporting them as dismissals, deferred adjudications, convictions, and acquittals.
Defining a “Case”:
In most instances, a case will refer to one victim, one offender, and one incident. Do not
report on every individual charge associated with a case. Characterize a case by the most
serious offense even if the case includes numerous charges or counts. For example, a
defendant was charged with a Class A felony, a Class B felony, and two misdemeanor
domestic violence offenses. As a result of a plea bargain, the defendant pleaded guilty to
the Class A felony charge and the other charges were dismissed. This would be reported as
“convicted” under “Felony Domestic/dating violence.”
Determining case type:
A misdemeanor or felony domestic violence case may include any assaults, battery,
vandalism, or other offenses that occurred in a domestic violence incident. State law does
not have to name an offense as ‘‘domestic violence’’ for a case addressing that offense to
be counted here. Similarly, report cases addressing sexual assault and stalking offenses,
even if state law uses other names for these types of offenses, such as ‘‘sexual battery’’ or
‘‘harassment.’’
DEFINITION: Dispositions
• Dismissed: Report cases that were dismissed.
• Deferred adjudication: Report cases in which there was a deferred adjudication.
Deferred adjudication is a process in which adjudication of the case is deferred
pending successful completion of certain terms. If a defendant successfully
completes those terms, the case is then dismissed.
• Convicted: Report cases in which there was a conviction.
• Acquitted: Report cases in which the offender was acquitted.
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5. Discuss the extent to which dispositions of cases resolved by VAWA Programfunded prosecutors also included additional charges or elements of sexual
assault, domestic violence, dating violence, and stalking.
The purpose of this question is to gather information on how often multiple crimes were
present in the cases reported. For example, this space could be used to describe the
percentage of domestic violence cases that also included counts of sexual assault.
6. Indicate if VAWA Program funds were used by prosecutors to provide victims
with following information:
Report the types of information routinely provided to victims using VAWA Program funds by
checking all that apply.
•
•
•
•
•
Available resources
The legal process
How to obtain/enforce a no-contact order
Status of case
Sentencing/probation conditions
EXAMPLE:
If the VAWA Program-funded prosecutor explains the legal process to every victim they
support, as well as provides regular case status updates to them, the grantee would
check off “The legal process” and “Status of case.”
7. Describe how VAWA Program funds were used by prosecutors to support
victims through the criminal justice system.
Some examples of topics that could be addressed here include:
• The number of victim referrals made to governmental and/or non-governmental
services; or
• Feedback the agency collected from victims post-service.
Responses must be limited to 2,000 characters.
8. Prosecutor assistance with protection orders
Report the total number of temporary and/or final protection orders granted that VAWA
Program-funded prosecutors helped with obtaining during the current reporting period.
These orders may also be referred to as protection from abuse or protection from
harassment orders, restraining orders, no-contact orders, or stay-away orders. Include all
orders having the force of law that are designed to protect the victim from contact with the
offender during the pendency of the order. They may be criminal or civil. Temporary orders
are generally issued ex parte, meaning without a court hearing, for a short period of time
(e.g., 30 days), and final orders are issued after a court hearing for a longer period of time
(e.g., two years).
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9. Discuss the effectiveness of prosecution activities supported by your VAWA
Program grant and any additional information you would like to share about
those activities.
This section may be used to provide examples, data, or any other information about VAWA
Program-funded prosecution activities that have not already been provided. Some
examples of topics that could be addressed here include:
• Expedited prosecution of felony domestic violence and sexual assault cases
because of funding a specialized prosecutor to handle those cases;
• Reasons for high numbers of cases declined or dismissed; or
• The impact of a “no drop” policy on conviction rates.
Responses must be limited to 2,000 characters.
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Courts
1. Were VAWA Program funds used to support court activities during the
current reporting period?
If VAWA Program funds were used for court activities during the current reporting period,
select “yes.”
2. Disposition of criminal cases
Report the disposition of sexual assault, domestic violence/dating violence, and/or stalking
cases resolved during the current reporting period, including dismissals, deferred
adjudications, convictions, and acquittals.
Determining case type:
Misdemeanor and felony domestic violence cases may include any assaults, battery,
vandalism, or other offenses that occurred in a domestic violence incident. State law or
Tribal code does not have to name the offense “domestic violence” for the case to be
counted here. Similarly, report cases addressing sexual assault and stalking offenses, even if
state law or Tribal code uses other names for these types of offenses, such as “sexual
battery” or “harassment.”
DEFINITION: Dispositions
• Dismissed: Report cases that were dismissed.
• Deferred adjudication: Report cases for which there was a deferred adjudication.
Deferred adjudication is a process in which the judge requires the defendant to
adhere to certain terms prior to any adjudication of guilt. If a defendant
successfully fulfills those terms, the case against that defendant is usually dismissed.
• Convicted: Report cases for which there was a conviction.
• Acquitted: Report cases in which the offender was acquitted.
3. Judicial monitoring
Report the number of sexual assault, domestic violence, dating violence, and/or stalking
offenders whose cases were reviewed by the court for compliance with conditions of
probation or other court-ordered conditions, or for violations of those conditions. Also
report the total number of review hearings conducted. The number of review hearings is
the number of individual hearings held for each offender, even when that offender is
reviewed during the same monitoring sessions as other offenders.
EXAMPLE:
During the current reporting period, 10 offenders were reviewed at the same three
sessions. The number of offenders reviewed would be 10, and the number of review
hearings conducted would be 10 multiplied by 3, or 30.
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4. Indicate if VAWA Program funds were used by the courts to provide victims
with following information:
Report the types of information routinely provided to victims using VAWA Program funds by
checking all that apply.
●
●
●
●
●
Available resources
The legal process
How to obtain/enforce a no-contact order
Status of case
Sentencing/probation conditions
EXAMPLE:
If the VAWA Program-funded court personnel explain the legal process to every victim
they support, as well as provide regular case status updates to them, the grantee would
check off “The legal process” and “Status of case.”
5. Describe how VAWA Program funds were used by the courts to support
victims through the criminal justice system
Some examples of topics that could be addressed here include:
• The number of victim referrals made to governmental and/or non-governmental
services;
• Feedback collected from victims post-service; or
• Expedited case resolution/disposition of felony domestic violence and sexual assault
cases because of VAWA Program grant funds.
Responses must be limited to 2,000 characters.
6. Civil protection orders
Report the total number of temporary protection orders and final protection orders granted
for victims of sexual assault, domestic violence, dating violence, and stalking during the
current reporting period in the court receiving funds under the VAWA Program grant.
Include all orders having the force of law that are designed to protect the victim from
contact with the offender during the pendency of the order. They may be referred to as
protection from abuse orders, protection from harassment or anti-harassment orders, or
restraining orders. Temporary orders are generally issued ex parte, meaning without a court
hearing, for a short period of time (e.g., 30 days), and final orders are issued after a court
hearing for a longer period of time (e.g., two years). Civil protection orders are those
requested by the plaintiff.
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7. Criminal protection orders
Report the total number of criminal protection orders granted for victims of sexual assault,
domestic violence, dating violence, and stalking during the current reporting period in the
court(s) receiving funds under the VAWA Program grant. Include all orders having the force
of law that are designed to protect the victim from contact with the offender during the
pendency of the order. They may be referred to as “no-contact” or “stay-away” orders.
Generally, these orders are requested by the prosecutor’s office, do not require the victim
to appear in court, and are effective only while the criminal case is active. Criminal
protection orders may be issued as a condition of bail or probation.
8. Discuss the effectiveness of court activities supported by your VAWA
Program grant and to provide any additional information you would like to
share.
Use the space provided to discuss the effectiveness of court activities funded or supported
by VAWA Program funds. Examples, data, or any other information about court activities
that has not already been provided can be included here.
Responses must be limited to 2,000 characters.
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Probation and Parole
1. Were VAWA Program funds used to support probation and parole activities
during the current reporting period?
Select “yes” if VAWA Program funds were used for probation and parole activities during
the current reporting period. Provide information only for VAWA Program-funded
probation and parole activities engaged in during the current reporting period.
2. Number of offenders monitored
Report the total number of offenders charged with sexual assault, domestic violence, dating
violence, and/or stalking for which a VAWA Program-funded probation or parole officer
provided supervision. This is an unduplicated count. Report the number of offenders who
completed supervision.
3. Monitoring activities
For offenders reported, report the number of the monitoring activities engaged in during
the current reporting period. Report only those offenders who were monitored using the
specific activity under “Number of offenders.” Report the total number of contacts for all
offenders for the specific activity under “Total contacts.” The total number of contacts for
each activity must be at least equal to the number of offenders for each activity.
DEFINITION: Monitoring activity
• Face-to-face meeting with offender: The probation or parole officer had regularly
scheduled (e.g., once or twice a week) in-person meetings with the offender,
consistent with terms of probation.
•
Telephone contact with offender: The probation or parole officer had regularly
scheduled or unscheduled contact with the offender by telephone.
•
Unscheduled surveillance of offender: The probation or parole officer observed
specific locations (e.g., victim’s home, offender’s workplace) or monitored the
whereabouts of the offender with or without the offender’s prior knowledge.
•
Electronic monitoring: The probation or parole officer observes the offender’s
movements and location through electronic monitoring.
EXAMPLE:
The VAWA Program-funded probation officer had a total caseload of 30 offenders.
During the current reporting period, the probation officer had face-to-face contact 10
times each with 20 offenders. The officer also had monthly telephone contact with 10
offenders. The grantee would report 20 offenders in the “face-to-face meeting with
offender” category for a total of 200 “total contacts” (10 x 20) and would also report 10
offenders in the “telephone contact with offender” category for a total of 60 “total
contacts” (6 x 10).
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4. Dispositions of violations
For offenders reported in which there were violations that were reviewed by the court and
in which dispositions were reached during the current reporting period, report the
disposition of each. If violations occurred but no hearing was held, or if the hearing was
continued and not resolved during the current reporting period, do not report here. Report
cases dispositions that occurred during the current reporting period even if a violation
occurred in a previous reporting period. If one offender’s case had multiple violations,
report all dispositions reached during the current reporting period.
DEFINITION: Dispositions
• No action taken: No action was taken by the presiding judge or magistrate.
• Verbal/written warning: The offender was given a warning of future consequences.
• Fine: A fine was imposed on the offender.
• Conditions added: Conditions were added to offender’s term of probation.
• Partial or full revocation of probation: The offender’s probation was partially or
fully revoked, and the offender was ordered to serve part of a suspended sentence
or ordered to serve the entire sentence.
5. Indicate if VAWA Program funds were used by probation and/or parole staff
to provide victims/survivors with the following information:
Report the types of information routinely provided to victims using VAWA Program funds by
checking all that apply.
•
•
•
•
•
Available resources
The legal process
How to obtain/enforce a no-contact order
Status of case
Sentencing/probation conditions
EXAMPLE:
If the VAWA Program-funded probation and offender monitoring staff explain the legal
process to every victim they support, as well as provide regular case status updates to
them, the grantee would check off “The legal process” and “Status of case.”
6. Describe how VAWA Program funds were used by probation and parole staff
and/or activities to support victims through the criminal justice system.
For example, this space could be used to describe the number of victim referrals, or the
number of contacts program funded staff had with victims and how those interactions went.
Responses must be limited to 2,000 characters.
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7. Discuss the effectiveness of probation and/or parole activities supported by
your VAWA Program grant and to provide any additional information you
would like to share.
This space can be used to provide detailed examples, data, or any other information about
probation or parole activities that has not already been provided.
Responses must be limited to 2,000 characters.
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Abuser Intervention Program
1. Were VAWA Program funds used to support abuser intervention programs
during the current reporting period?
If your VAWA Program funds directly supported abuser intervention programs/activities
during the current reporting period, select “yes.”
2. Offenders in program
Report the total number of offenders in the VAWA Program-funded abuser intervention
program during the current reporting period.
3. Outcomes
Report the total number of offenders in the VAWA Program-funded program who
successfully completed the program, who were terminated from the program, and who
returned to the program after termination during the current reporting period.
4. Describe the model your VAWA Program-funded intervention program uses.
Provide detailed information about the Abuser Intervention Program model being
implemented.
Responses must be limited to 2,000 characters.
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Narrative
Never Include Personally Identifiable Information
When writing about the impact of funding and services, never include any information about
victims/clients that would allow them to be identified. For example, never include a person’s
name, address, birth date, case numbers, or anything else in the performance report anywhere.
Doing so would breach the person’s rights to confidentiality and privacy.
How is narrative data used?
•
Monitoring: Each OVW Program Specialist has the responsibility to track grantee's
progress and compliance both financially and programmatically. Narrative data supports
OVW in monitoring how funds were spent.
•
Understanding Numerical Data: The narrative data grantees provide can give context
and story to the numerical data reported. Narrative fields can be used to explain an
increase or a decrease in a certain VAWA Program-funded activity, or a staff vacancy.
This can also allow VAWA MEI to identify possible misunderstandings in the numerical
data and provide support and technical assistance.
•
Biennial Report to Congress: OVW is required by statute to report to Congress on the
use of VAWA funds. These reports to Congress include both aggregate numbers and
highlights from narrative data. Quotes from narrative data help tell the story behind the
numbers. These quotes can highlight successes, difficulties, barriers to providing
services, and needs for policy and legislation.
1. Report on your VAWA Program grant goals, objectives, and activities as of
the end of the current reporting period.
This question is required.
Briefly report on the status of the goals and objectives as they were identified in your grant
proposal or as they have been added or revised. Your goals and objectives should be those
identified in your grant proposal or as revised. Indicate whether the activities related to
your objectives for the current reporting period have been completed, are in progress, are
delayed or have been revised. Comment on your successes and challenges and provide any
additional explanation you feel is necessary for us to understand what you have or have not
accomplished relative to your goals and objectives.
If you have not accomplished objectives that should have been accomplished during the
current reporting period, you must provide an explanation.
EXAMPLE: Grant goals and objectives response
• Status: Delayed.
• Objective: Coordinate the sharing of information concerning domestic violence and
sexual assault offenses on the reservation with local law enforcement agencies.
• Activity: Hire data specialist to create tracking system for sharing information
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•
Comments: We hired someone who left the position because of a family
emergency six weeks after they were hired. We are interviewing new candidates
and hope to have someone in the position by the next reporting period.
Responses must be limited to 100 characters for “Status,” 1,750 characters for “Objective,”
1,750 characters for “Activity,” and 500 characters for “Comments.”
2. What do you see as the most significant areas of remaining need, with regard
to improving services to victims/survivors, increasing victims/survivors’
safety, and enhancing community response (including offender
accountability)?
This question is required for the January-June reporting period.
Describe any significant remaining areas of need. Consider geographic regions, jurisdictional
issues, service delivery systems, types of victimizations, and challenges and barriers unique
to your service area.
Responses must be limited to 8,000 characters.
3. What has the VAWA Program funding allowed you to do that you could not
do prior to receiving this funding?
This question is required for the January-June reporting period.
Use this space to describe anything VAWA Program funding has enabled the grantee to do
that could not be done before receiving the grant funding.
Responses must be limited to 8,000 characters.
4. As you finalize your OVW award, please describe any lessons learned
regarding the most effective approaches in implementing your project.
This question is required if this is your final report.
Share examples from cases or measurable impacts on response indicators.
5. Provide additional information regarding the effectiveness of your grantfunded program.
This question is optional and strongly encouraged.
Use this space to describe any topics such as promising practices the VAWA Programfunded program used or relationship building among community partners.
Responses must be limited to 8,000 characters.
EXAMPLE:
“Our VAWA Program-funded victim advocate served on a task force examining ways the
criminal justice system could be more responsive to victims/survivors of sexual assault.
As a result, a Sexual Assault Response Team was implemented on the reservation with
protocols for forensic exams with a local hospital.”
Semi-Annual Performance Reporting Instructions
48
6. Provide any additional information that may provide explanation about the
data submitted.
This question is optional.
If you have any information that could be helpful in understanding the data you have
submitted in this report, please answer this question.
Responses must be limited to 8,000 characters.
EXAMPLE:
• If one agency submitted two different progress reports for the same reporting
period, explain how the data was divided between the two reports;
•
If the VAWA Program-funded staff were not able to conduct the expected activities
due to things such as illness, FMLA, or other extended leave;
•
If the agency receiving funds did not use VAWA Program funds to support staff or
activities during the reporting period, please explain how the funds were used; or
•
If the grantee was not able to obtain data to answer a required question.
Semi-Annual Performance Reporting Instructions
49
| File Type | application/pdf |
| File Title | VAWA Grant Program Reporting Instructions |
| Author | VAWA MEI |
| File Modified | 2025-06-30 |
| File Created | 2025-06-30 |